1. Personal Computer Club
Power Point Session
Part II
February 14, 2013
Click to advance

2. Advancing slides (Transitions) by clicking & automatic
Program
Some Examples
Advancing slides (Transitions) by clicking & automatic
Use of the Ω Symbol option
Add music/sounds to Power Point Show (PPS)
PPS file sizing for e mailing
Music format to send a PPS over the internet
How to extract the music file from a filed PPS
How to send a PPS as an attachment to an
Examples to raise interest/ hook or not Size Gmail others KISS

3. Some Examples Birthday & Anniversary
Special Occasion ( Wake, Celebration of Life, Family reunion)
Best slide of last vacation
Family tree
Designer Christmas Card ( Using PPS & Print Screen)
( Next slide, can not hyperlink being a .bmt extension from a PrintScreen files)
With a back ground on text box doest not work blank letters

4. N.B. The animated PPS version is not included in this e-mailed presentation
This still picture is created as PPS and “print-screened” – Text can be added

5. Advancing slides by clicking and automatic
By clicking - Like this presentation
Select the slide or all the slides
Click Animations on the ribbon
Check On Mouse Click box
Automatic slide transition
Start with the first slide
Click Animations on the ribbon
Check Automatically after box
Choose time in seconds – can vary from slide to slide

6. ♠ Choice of 2600 * 175 symbols / letters/ fonts (455,000)
Writing Using the Omega Ω Symbol Function
Choose Insert on the ribbon
In the text your are writing, click on Ω symbol where you want to insert your symbol / letter,
Insert, and close window
♠ Choice of 2600 * 175 symbols / letters/ fonts (455,000)
Most recent used, are shown at the bottom with a description
Fonts
→→→

7. Add music/sound to your Power Point Show (1)
Click Insert on the top ribbon
Open the Sound symbol
4 Options to choose from:
Sound from File.... In your music library
The normal choice for a Power Point Show
Make sure you are on slide #1 for this one. On On
Sound from clip organizer choices +++++
( Also 1980 sounds are available from grsites.com)
Show pps the back to this slide
Play CD audio track - Not the good music format for ing
An Audio Converter and Audio Compressor is needed
Record Sound ( Your voice )
Once you made your choice the will show-up on your slide
and a new ribbon will pop-up.

8. Add music to your Power Point Show (2)
1st Option
2nd Option
(Details on next slide)
For music for the whole duration of the PPS
In Play Sound select “ Play across slides”
in the 3 choices drop menu. (+ Click & Auto)
1. Click Animations on the top ribbon
2. Custom animations
A new window appears with the title of our music file
3. Click on the Sound Logo on your first slide to highlight it
4. Open the window, choose Effect Options , a new
window pops-up
5. Click Effect
6. Start Playing... choose From the beginning
7. Stop Playing, choose after and select more
than the number of slides you have to be sure
8. Click OK at the bottom

9. 1 2 4 5 3

10. PPS file size for sending as an attachment to an e-mail
1. Consider the mail service limitations
Other than Gmail service MB
Gmail to other mail service 10MB
Gmail to Gmail service MB
2 . On your first slide, click the to show the very top ribbon
click “Options” .
Adjust the Maxi Sound File Size to the max (default could be much lower) )

11. PPS file size for sending as an attachment to an e-mail
3. Compress your pictures
Click a slide with a picture to highlight it, a ribbon will
show up with “Picture Tools” on top
Click “Format”
Click Format
Click “Compress Pictures”
....to open next window

12. PPS file size for sending as an attachment to an e-mail
3. Then this Window shows up, “click Options...”
When this window reappears
Click OK 1 2
and click.. 3 4

13. PPS file size for sending as an attachment to an e-mail
Example using 10 pictures at 5 Megapixels setting
10 pictures (2592 * 1944) MB
Added a sound file of 2.21MB MB
With Compress Picture Settings MB

14. Warnings
The music set up for the whole PPS will stop if another sound / music is used on another slide.
This window appears if you used certain features
Correct or Ignore – Click Continue to end saving

15. MUSIC FORMAT TO SEND MUSIC/SOUND OVER THE INTERNET
FOR PPS IN ATTACHMENT
.WAV File Extension
HOW ?
CONVERT music files e.g. FileInfo.com (larger file?)
2. EXTRACT from PPS you received and saved (Best Option)

16. In 20 steps HOW TO EXTRACT A .WAV FILE FROM A PPS
Click “Start Button” →→
Right Click “PPT 2007” →→
Click ‘Open”
4 Click “Office ...”button
5. Click “Open” to get to all your downloaded pps
Microsoft Office PowerPoint 2007

17. HOW TO EXTRACT A .WAV FILE FROM A PPS (2)
On the poping-up Librairies-Documents
6. Click “Downloads →→→
7. Choose a downloaded pps →→→→ →→→→
8. Then click open →→→→

18. ● Now in Office Power Point ●
HOW TO EXTRACT A .WAV FILE FROM A PPS (3)
● Now in Office Power Point ●
↙ 9. Click “Office Power Point” button

19. HOW TO EXTRACT A .WAV FILE FROM A PPS (4)
Highlight “Save As”
( DO NOT CLICK)
11. Click “Other Formats”
→→→
In the “downloads” window
11. Click “ Downloads” →→→→
12. Click on the PPS you need
to extract the .wav file →→→→→
Or 12A Doubleclick
13.Open↗

20. ↑ HOW TO EXTRACT A .WAV FILE FROM A PPS (5)
This “Save As” window confirms the PPS
folder with the extension “files” we need
14. Save →→
15. Exit Office Power Point

21. HOW TO EXTRACT A .WAV FILE FROM A PPS (6)
16 Go to “ Favorites” in Window Explorer
17. Click “Downloads” →→→
18. Double click on the “.files extension” folder

22. HOW TO EXTRACT A .WAV FILE FROM A PPS (7)
The Power Point folder is open with all its components
including the music .WAV file at the bottom
20→
←← 19.Right click and rename
if you wish/know the title
( it will move up on this page)
20. Drag the .WAV file in the “Music” folder
( Now you can use it in your PPS)

23. How to send as an attachment to an e-mail
(The presentation is final- no more changes)
Must be sent as .pps extension, not .ppt .pptx
1.Click on the Power Point button 4 2 3
.pps
Now saved in your folder
(ready to be attached to )
Last chance to change the file name

24. Notes on the construction of this Power Point Show
OPENING CURTAINS
Insert a Googled curtain image
Crop in in half, apply Animations & choose move left
Repeat with other half & choose move right
Add another picture on top of the curtains, under Format on the
top ribbon click “Send to Back”
USING “PRINT SCREEN” (key just right of F12)
All the ribbons shown here come from the print screen
File saved in Print Screen are in the “Document Library”
in “Print Screen Folder”
Insert to PPS and Crop to size
ANIMATIONS
Google your subject e.g. Animated hand, animated horse etc
Save in a picture folder , Insert to your PPS

25. Alternatives to PPS

26. Fotor.com Free

30. Bordeaux
PhotoCat.com

31. PicMonkey.com
Most content is free

32. From PicMonkey

33. plarsue productions