1. Chapter Awards and Compliance Matrix
Encouraging, Recognizing and Rewarding Chapter Excellence
Robin Fenton
SCTE
Director of Chapter Support

2. Why? Chapter Feedback Bylaws Compliance
Previous process cumbersome & subjective
Awards did not promote the mission of SCTE
Bylaws Compliance
Previous compliance only captured meeting hours and financials, the bylaws cover more

3. Why? Results More active chapters Better chapter/staff communication
Creates goal oriented results for chapters
Creates opportunities to drive SCTE mission on a local level
Annual roadmap and guidelines for creating a healthy chapter
Periodic Progress Reports helps measure success

4. Awards Chapter Compliance Award (Required) Chapter Recruitment Award
Chapter Professional Development Award
Striving for Excellence Award
Most Improved Chapter of the Year
Chapter Achievement Award
Chapter of the Year
Chapter Member of the Year

5. Chapter Compliance Award
Financial Compliance
Quarterly Report, Bank Statements, Reconciliation Receipts
Within 15 days of close of quarter +10
Within 30 days +5
Bank Cards
Copies of card with new signatures sent to Chapter Support by April 30th.
Must have one staff signer on the card for auditing purposes (Robin Fenton).
If no changes, an must be sent to Chapter Support by April 30th.

6. Chapter Compliance Award (cont.)
Chapter Board
Review Bylaws
Annual Review – the chapter board must review their bylaws
Meet 4x per year
Minutes ed to chapter support, if received within 10 days of meeting +5
Current SCTE Membership
SCTE checks on a monthly basis. All board and associates must be SCTE members by December 31st.
Chapter Board Contact Sheet

7. Chapter Compliance Award (cont.)
Chapter Board (cont.)
Election Results
Chapters are required, per bylaws, to have a yearly chapter membership election.
Professional Development
Technical Training Hours (30 hours)
Meeting Reports and attendance roster submitted within 30 days of the meeting +10
Membership
Minimum 50 affiliated SCTE members

8. Chapter Compliance Award (cont.)
All items received and a chapter is in compliance, Win the Compliance Award & One Free Cable-Tec EXPO registration
All items received and earn 80 points, Win the Compliance Award & receive Two Free Cable-Tec EXPO registrations
The chapter with the greatest improvement wins the Most Improved Chapter Compliance Award.
The chapter with the highest amount of points wins the Chapter Compliance Award.

9. Chapter Compliance Award

10. Chapter Recruitment Award
New Members
Number of new members added with chapter affiliation Jan 1 – Dec 31. The percentage of growth will be converted into a point value.
Retaining Members
Chapter Membership lists are pulled on January 1st and December 31st. Lists are compared and the individuals that are on both lists are counted. The percentage of growth will be converted into a point value.
Recruitment/Retention Marketing
Per occurrence +10

11. Best Practices! Get the word out!!!!
Monthly Chapter review of new, lapsed or soon to lapse members.
to remind members of their status
Invite new members to an upcoming chapter event.
Sample letters are available on the CORe site.
Worth 10 points per occurrence.

12. Chapter Recruitment Award
Earn 30 points and your chapter will win the Chapter Recruitment Certificate
The chapter with the highest amount of points wins the Chapter Recruitment Award
The chapter with the greatest improvement wins the Most Improved Chapter Recruitment Award.

13. Chapter Professional Development Award
Certifications
Every fully certified chapter affiliated member (+1 point); recorded quarterly
Testing Opportunities
Publicly advertised testing sessions in which individuals tested during the session (+10 points)
Preparation for SCTE Certification
On the meeting announcement, link a specific SCTE certification with the chapter training topic (+5 points)

14. Chapter Professional Development Award
Every additional training hour above the 30hr requirement (+1 point)
Webinars
Create a 30 minute (or longer) webinar (+5 points)
Post webinar to website and include a five question survey. Chapters receive 5 points for every 10 chapter members that complete the webinar.

15. Chapter Professional Development Award
Technical Seminar Attendance (new 2013)
Seminar Attendance lists from 2012 and 2013 are pulled. Lists are compared and the percentage of growth is converted into a point value.
Does not include Vendor Day or Cable-tec Games.
White Papers
2 page white paper discussing a cable related topic (+10 points)

16. Chapter Professional Development Award
Earn 25 points and your chapter will win the Chapter Professional Development Certificate
The chapter with the highest amount of points wins the Chapter Professional Development Award
The chapter with the greatest improvement wins the Most Improved Chapter Professional Development Award.

17. Striving for Excellence Award
Marketing/Communications
Website
Current Year’s Activities (board & calendar) available +50
Social Media Site (new 2013)
Current postings +10
Newsletter
Per occurrence +5
Published Articles
Per article +5
Chapter Teamwork
Help out another chapter
Per occurrence +10

19. Striving for Excellence Award
Outreach
Local School Outreach Program
Per outreach +5
Community Charity Program
Per giving +5
SCTE Booth
Per event +10
Chapter Budget
Submit a yearly chapter budget +15
New Board Members (new 2013)
Associate & Elected +5 (max 10pt)

20. Striving for Excellence Award
Annual Strategic Plan
Calendar of Events for the Year +25
Yearly Goals for the Chapter +25
Year-End Strategic Evaluation +15
Succession Planning +10 (new for 2013)
Events
Chapter Participant Appreciation Event
If an event is held +10
Vendor Day
If an event is held +30
Technical Sessions at event +5
Cable-tec Games held +10

25. Striving for Excellence Award
Receive Striving for Excellence Certificate if chapter earns 150 points
Chapter to accrue the most points wins the Striving for Excellence Award
The chapter with the greatest improvement wins the Most Improved Striving for Excellence Award.

26. Point Maximum
The maximum amount of points a chapter can receive per line item is 300 points per year. A line item refers to a specific items on the matrix and does not include section totals.
This is to insure that the Chapter of the Year winners are excelling in all areas of the matrix and not just one specific item.

27. Compliance & Awards Matrix
Questions??

28. Thank You!
Thoughts, Ideas, Comments and Suggestions can be sent to: Robin Fenton Director, Chapter Support