1. You Own It Why Not Use It – Tracking Statistical Information
Sandy Kylliainen
March 28, 2017

2. Meet Your Presenter
Sandy A. Kylliainen, CPA MBA – Project Manager BA – Economics/Business – Randolph Macon College MBA Concentration Accounting – Loyola College Over 25 years experience with Dynamics-GP and Great Plains Third Year with Intellitec Solutions Previous President/Owner of Microsoft Practice Specialty in Consulting and Training

3. Who is Intellitec Solutions?
Why these webinars?
Clients asking what do I get for my annual maintenance plan?
Clients asking for more training
Clients wanting to know more about new features and what they own and do not use
Because Intellitec cares and wants each client to use the software to its fullest for their business

4. Dynamics GP Roadmap
Previous release​ Mainstream support available until
Microsoft Dynamics GP 2015
April 2020
Current release Mainstream
support available until
Microsoft Dynamics GP 2016
July 2021
Next release​
Scheduled for
Micr​osoft Dynamics GP 2016 R2
Q4 CY2016
Our commitment
Ongoing.  Microsoft Dynamics GP will continue to be developed and enhanced.
Our recommendation
Upgrade to Microsoft Dynamics GP 2016
Take a look at Microsoft Dynamics 365 – Business edition. Get a better feel for what we’re working to achieve.

5. How to Determine my Current Version:

6. Version and Release/Build Number

7. Why Track Statistical Information
To create key metrics that management can use to analysis the performance of the company

8. Examples of Statistical Data
- Number of Employees - Square Footage - Number of Patients - Number of Customers - Number of SalesPeople - Number of Transactions

9. Types of Accounts
Posting Accounts Unit Accounts Variable Allocation Accounts Fixed Allocation Accounts

10. Definition of an Unit Account
Unit Accounts or statistical accounts are similar to posting accounts but are used to keep track of non-financial data.

11. Unit Accounts - Usage
You can use unit accounts to compare financial and nonfinancial information. You can also use them with posting accounts to calculate information such as sales per employee. Use unit accounts with variable allocation accounts to allocate amounts such as rent expense to each department based on its square footage

12. Characteristics of Unit Accounts
Tracks quantities vs currencies One-sided Journal Entries Able to setup and track a budget for each account

13. Characteristics of Unit Accounts
Can be set up to close at year-end or roll foward (starting in GP2013) Can be used with Variable Allocation Accounts Use in MR or FRx to perform calculations on financial statements

14. Schema for Unit Accounts
Must have a number/character like the rest of your Chart of Accounts Best Practices: - Group together in COA (i.e. All 8000 as natural segment) - All unit accounts start with the U character

15. Screenshot of Unit Account Maintenance

16. Unit Account Maintenance
Required Fields: Account Number Description Decimal Places – Allows configuration from 0 to 2 decimal places

17. Unit Account Maintenance
Series – Select any additional Microsoft Dynamics GP series that will use the account. The account will appear in account lookup windows in the selected series. You can select more than one series, all series or none at all. If you select none, the account will appear only in modules in the Financial series.

18. Unit Account Maintenance
Clear Balance During Year-end Close - Mark to clear the balance for the unit account during the year-end close process. If this option is unmarked, the balance for the account is carried forward to the next year during the year-end close.

19. Unit Accounts
Demo - Set up a Unit Account - Budget for a Unit Account - Journal Entries - Unit Accounts in Management Reporter

20. Upcoming Intellitec Webinars
Creating GP Templates with Word – April 4th SSRS Reports – April 11th GP Macros – April 18th Dynamics 2016 R2 – April 25th Tuesday 11:00 AM to Noon EST

21. Intellitec User Group Meeting
Wednesday – May 17, 2017 Wilmington, DE

22. Thanks for attending! skylliainen@intellitecsolutions.com
Sandy Kylliainen March 28, 2017