1. The Academic Library as Publishing Agent:
Showcasing Student, Faculty, and Campus Scholarship and Publications
Presented by: Marilyn Billings, Scholarly Communication Librarian, University of Massachusetts, Amherst;
Teresa Fishel, Library Director, Macalester College;
Allegra Gonzalez, Institutional Repository, Metadata, and Digital Rights Management Librarian, Claremont University Consortium
ACRL 14th National Conference-Pushing the Edge: Explore, Engage, Extend-March 12-15, 2009; Seattle, WA

2. Introduction Selecting and populating an IR product 4 P’s:
Policies and Procedures
Publicity and Promotion
New Roles for Librarians
New Partnerships, New Languages
Opportunities for advocacy - promoting OA in Humanities and Social Sciences
Scholarship 2.0
We want to talk about the unique opportunities we have as academic libraries within our institutions by expanding our role in publishing.
Publishing means different things to different people, but in this case we are talking about making scholarship accessible, primarily in open access environment, but it isn’t limited to that. It is enabling scholarship to become accessible to others with support from the library.
Each of us may not focus on all of these issues, but we will provide examples from our individual experiences that we hope will touch upon some of these opportunities.
Our order will be to talk from a small college perspective, from small colleges working as a consortium, to a large university. We expect to have minutes remaining for questions and discussion from the audience.
ACRL 14th National Conference-Pushing the Edge: Explore, Engage, Extend-March 12-15, 2009; Seattle, WA

3. We implemented the DigitalCommons in Spring 2005.
Our digital projects are managed by a steering group on campus of librarians and IT staff. When we began we had a specific project in mind, which was to digitize our student Honors projects. The print form is stored in Archives; limited access; appointment only; no archivist.
Outsourcing worked for us because we didn’t have capability of doing it with an open source product
Digital Commons was a perfect opportunity to start a pilot project for managing campus wide access to Honors Projects in a digital format
Faculty quote on our main page – support for OA – “This is an important way of sharing your insights with the broader scholarly community (and it is another way of giving back - and moving away from a model of extractive research). “ Student projects also provide a measure use of resources that the library provides – a record of what is being utilized for student research.
With the implementation of DigitalCommons, we were also able to provide a publishing platform for student peer-reviewed journals. Within a year of bringing up the DC, started a conversation with Philosophy Dept. to “digitize” their journal. That was the beginning of expanding our publishing efforts.
ACRL 14th National Conference-Pushing the Edge: Explore, Engage, Extend-March 12-15, 2009; Seattle, WA

4. Peer Reviewed Journals - from born in print to born digital
Born print to born digital
Macalester Journal of Philosophy – print student peer-reviewed journal
Studies in Mediterranean Antiquity and Classics (Classics Department) – born digital
Today
4 student journals
2 IGC publications
Campus alumni magazine
One scholarly society journal – faculty editor
In Progress – OA book, pilot project – partnership with CST
Peer reviewed journals have been popular with faculty. In addition to the platform which provides for submitting electronically, assigning editors, keeping track of status, and uploading finished edited product – other features include

5. Publications Indexed in Google Scholar
Indexing in Google Scholar
Identifies times cited as well
Enable scholarship to be found and shared
ACRL 14th National Conference-Pushing the Edge: Explore, Engage, Extend-March 12-15, 2009; Seattle, WA

6. Statistics and Use Reports
Another feature is the opportunity to get reports on how many times an article has been downloaded – stats available both for us and for the author; ed reports to the author
ACRL 14th National Conference-Pushing the Edge: Explore, Engage, Extend-March 12-15, 2009; Seattle, WA

7. Popular papers, times downloaded,
Highlighted papers also help in promoting individual works
Focus on student work – high quality and these students are doing work at a graduate student level - working closely with faculty advisors
Students are also the future scholars and we have opportunities to introduce them to concepts of scholarly communication including OA intellectual property issues, and their rights as authors
An interesting conversation ensued when students balked at putting their honors projects “out there” where someone could “steal their work” and we were able to educate them on how by publishing, it creates a date stamp which provides a record of the date there work is produced and “published”
Which leads to talking about policies [next slide]
ACRL 14th National Conference-Pushing the Edge: Explore, Engage, Extend-March 12-15, 2009; Seattle, WA

8. Policies, Procedures - FAQs
FAQs tab provides links to our policies and procedures – recently revised as of this week to read Policies/FAQ
Critical issue was making sure students and faculty knew this was a permanent collection.
Lessons learned – still need more policies – faculty interested in adding new journals – need to have a procedure in place
Policies already existed that required students to sign a form providing access to their Honors projects – all are catalogued on OCLC, ILL permission
Followed up with a policy to stipulate – permanent nature of the collection – once in, we won’t remove; may hide link if for a specific reason
Arranged for some depts. to have campus-only access (sciences)
Twice annual sessions with Honors students and we provide explanation of policies, procedures, and OA issues
Faculty awareness – see our DC main page for commentary by our faculty – early adopters who are promoting the DC for us
Creative Commons license – hope to make the default
Opt out versus opt in – future goal
Promotion has been in the form of workshops for students and presentations to faculty in various forums. The key feature for us has been focusing on student publications. Important to note that although a 4 year undergraduate, students doing graduate level research. Requests for publishing in book format some of our articles.
Coming up – a book length project for a faculty emeritus. Proceeding cautiously because we don’t have a “University Press” on campus. Working on policy with Provost. More journal requests – formulating a policy.
By publishing these works, we feel we are enabling scholarship to be found and used by scholars. Calling attention to work by faculty and students and using opportunities to promote OA and call attention to scholarly communication issues. [move on to Marilyn and Allegra’s pieces.]
ACRL 14th National Conference-Pushing the Edge: Explore, Engage, Extend-March 12-15, 2009; Seattle, WA

9. Scholarly Engagement Outreach and Activities
ACRL 14th National Conference-Pushing the Edge: Explore, Engage, Extend-March 12-15, 2009; Seattle, WA

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11. How can we provide you with excellent service?
IR for faculty
Gathering research
Publishing
Student work
Institute collections
ACRL 14th National Conference; Pushing the Edge: Explore, Engage, Extend; March 12-15, 2009; Seattle, WA 11

12. The IR for The Claremont Colleges
ACRL 14th National Conference; Pushing the Edge: Explore, Engage, Extend; March 12-15, 2009; Seattle, WA 12

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16. ACRL 14th National Conference; Pushing the Edge: Explore, Engage, Extend; March 12-15, 2009; Seattle, WA

17. Forthcoming!
ACRL 14th National Conference; Pushing the Edge: Explore, Engage, Extend; March 12-15, 2009; Seattle, WA 17

18. Scholarship 2.0 Opportunities and roles for libraries
Partnerships across the campus
University Press
Administrative Offices
Faculty roles
Journals
Conferences and workshops
Unexpected champions
Emeritus faculty
ACRL 14th National Conference-Pushing the Edge: Explore, Engage, Extend-March 12-15, 2009; Seattle, WA

19. ScholarWorks as example of digital publishing platform and digital repository
ACRL 14th National Conference; Pushing the Edge: Explore, Engage, Extend; March 12-15, 2009; Seattle, WA
ACRL 14th National Conference-Pushing the Edge: Explore, Engage, Extend-March 12-15, 2009; Seattle, WAACRL 14th National Conference; Pushing the Edge: Explore, Engage, Extend; March 12-15, 2009; Seattle, WA

20. Collaboration with the University Press began early in our pilot projects.
Attendance at ARL /ACRL Institute on Scholarly Communication
Contributed books by UMass Amherst authors to the digital repository
Some of the most heavily downloaded materials.
ACRL 14th National Conference; Pushing the Edge: Explore, Engage, Extend; March 12-15, 2009; Seattle, WA
ACRL 14th National Conference-Pushing the Edge: Explore, Engage, Extend-March 12-15, 2009; Seattle, WAACRL 14th National Conference; Pushing the Edge: Explore, Engage, Extend; March 12-15, 2009; Seattle, WA

21. New ways to disseminate humanities scholarship:
After I gave a presentation to Humanities faculty about this new digital publishing “platform”, the chair of French Dept contacted me. She had vast quantities of primary materials and footnotes that she had wanted the publisher to put into her new monograph but they could not do this. ScholarWorks provided the answer by supplying the website for the extensive materials and the publisher connected to that url both from its website and from within the book.
Quote from Ms Hayes: “I really like the fact that, clearly, the ScholarWorks site reaches a wider audience.”
ACRL 14th National Conference; Pushing the Edge: Explore, Engage, Extend; March 12-15, 2009; Seattle, WA
ACRL 14th National Conference-Pushing the Edge: Explore, Engage, Extend-March 12-15, 2009; Seattle, WAACRL 14th National Conference; Pushing the Edge: Explore, Engage, Extend; March 12-15, 2009; Seattle, WA

22. Example of journal that was showcased to a professional association at it’s national conference.
Faculty editors moving from print to electronic; new understanding of author rights, open access
Led to student journal, conference proceedings
Award for contributing to …
ACRL 14th National Conference; Pushing the Edge: Explore, Engage, Extend; March 12-15, 2009; Seattle, WA
ACRL 14th National Conference-Pushing the Edge: Explore, Engage, Extend-March 12-15, 2009; Seattle, WAACRL 14th National Conference; Pushing the Edge: Explore, Engage, Extend; March 12-15, 2009; Seattle, WA

23. Exploring new partnerships
Office of Research mandate that all faculty and researchers receiving funding through their Leadership in Action grants must put materials in ScholarWorks. Quote:
ACRL 14th National Conference; Pushing the Edge: Explore, Engage, Extend; March 12-15, 2009; Seattle, WA
ACRL 14th National Conference-Pushing the Edge: Explore, Engage, Extend-March 12-15, 2009; Seattle, WAACRL 14th National Conference; Pushing the Edge: Explore, Engage, Extend; March 12-15, 2009; Seattle, WA

24. Unexpected champions: Emeritus faculty
ACRL 14th National Conference; Pushing the Edge: Explore, Engage, Extend; March 12-15, 2009; Seattle, WA
ACRL 14th National Conference-Pushing the Edge: Explore, Engage, Extend-March 12-15, 2009; Seattle, WAACRL 14th National Conference; Pushing the Edge: Explore, Engage, Extend; March 12-15, 2009; Seattle, WA

25. Closing thoughts
ACRL 14th National Conference-Pushing the Edge: Explore, Engage, Extend-March 12-15, 2009; Seattle, WA

26. “Well-populated digital repository is a resource for the state “
David Shulenburger, Closing Keynote, SPARC Digital Repositories Meeting, November Transcript, available at - Value of digital repositories:
“building interest in the scholarship of a specific faculty member as measured by citations”
“enhance the reputation of the institution with funding agencies”
“enable the institution to fully understand the breadth and depth of the work in which faculty are engaged”
“preserve scholarship that otherwise might be lost”
And more…
ACRL 14th National Conference-Pushing the Edge: Explore, Engage, Extend-March 12-15, 2009; Seattle, WA

27. Conclusion Why the library as publisher?
Transition to digital collections
Highlighting what is unique, but of value to other scholars and making it accessible
Utilize existing skills in organizing, and providing access
Enhancing the value of the library by contributing to the mission of the institution
Value to institution, and to the wider scholarly community
We’ve explained what we have done and tried to touch on some unique aspects, but to emphasize why libraries should be involved in these activities
ACRL 14th National Conference-Pushing the Edge: Explore, Engage, Extend-March 12-15, 2009; Seattle, WA

28. Time for questions and comments
Open for discussion
Time for questions and comments
ACRL 14th National Conference-Pushing the Edge: Explore, Engage, Extend-March 12-15, 2009; Seattle, WA

29. Our IRs Claremont Colleges Digital Library
Macalester College Digital Commons
Amherst
CONTENTdm collections
DigitalCommons collections
Open DOAR – Directory of OA Repositories
ACRL 14th National Conference-Pushing the Edge: Explore, Engage, Extend-March 12-15, 2009; Seattle, WA

30. Additional Resources
ACRL Scholarly Communication Toolkit
Allegra's article and website bookmarks - use tags "institutional_repositories," "scholarly_communication," "scholarly_publishing," "open_access"
Raym Crow, “Campus-Based Publishing Partnerships: A Guide to Critical Issues”, SPARC, Jan htttp://
Jean-Gabriel Bankier and Irene Perciali. "The Institutional Repository Rediscovered: What Can a University Do for Open Access Publishing?" Serials Review (2008). Available at:
The Research Library’s Role in Digital Repository Services – ARL report
University Publishing in a Digital Age – Ithaka Report
ACRL 14th National Conference-Pushing the Edge: Explore, Engage, Extend-March 12-15, 2009; Seattle, WA

31. Creative Commons License
This work is licensed under a Creative Commons Attribution-Share Alike 3.0 United States License
ACRL 14th National Conference-Pushing the Edge: Explore, Engage, Extend-March 12-15, 2009; Seattle, WA