1. Tier II Student Organization Risk Management Training

2. Welcome!

3. What is Risk Management?
Risk Management is the process of advising organizations of the potential and perceived risks involved in their organizational activities.

4. High Risks Alcohol and Illegal Drugs Hazing Sexual Misconduct
Fire Safety
Accessibility and Nondiscrimination

5. Other Topics Covered
Overview of Student Organization Policy

6. Drug Policy
The use, possession, and/or distribution of illegal drugs are prohibited on Texas Woman's University property. Such use of drugs by TWU students is subject to the processes and penalties set out in the Student Code of Conduct University Regulation and Procedures (URP). Sanctions include suspension or expulsion from attendance or enrollment at Texas Woman's University.

7. Alcohol Policy
Texas Woman’s University registered student organizations may not serve, sell, or consume alcoholic beverages at any organization meeting or function, on or off campus.

8. Hazing Policy
Definition: Any reckless or intentional act that is committed on or off campus against someone joining, becoming a member, or maintaining membership in any group, which is humiliating, intimidating or demeaning; which produces physical, mental, or emotional pain or discomfort; and/or which endangers the health and safety of the person.
Hazing includes active and passive participation in such acts and can occur regardless of the willingness of a student to participate in the activities.

9. Hazing Policy A person violates this policy if the person:
• Engages in hazing;
• Solicits, encourages, directs, aids, or attempts to aid another in engaging in hazing;
• Intentionally, knowingly, or recklessly permits hazing to occur; or
• Has firsthand knowledge of the planning of a specific hazing incident involving a student, or firsthand knowledge that a specific hazing incident has occurred and knowingly fails to report said knowledge in writing to the Center for Student Development, the Office of Civility and Community Standards, or other appropriate officials of Texas Woman’s University.
An organization violates this policy if the organization’s:
• Officer or any combination of members, new members, or alumni of the organization, team, or other group commits or assists in the commission of hazing, condones or encourages hazing, or fails to prevent or report hazing.

10. Examples of Hazing
Subtle Hazing: Behaviors that emphasize a power imbalance between new members and experienced members of the group or team. These activities are referred to as ‟subtle hazing” because they are often inappropriately taken-for-granted or accepted as harmless or meaningless. Subtle hazing typically involves activities or attitudes directed toward new members that breach reasonable standards of mutual respect, and place new members on the receiving end of ridicule, embarrassment and/or humiliation. New members often feel the need to endure subtle hazing to feel like part of the group or team.
Harassment Hazing: Behaviors that cause emotional anguish or physical discomfort required of those new members joining the group or team. Harassment hazing confuses, frustrates, and/or causes undue stress, for new members.
Violent Hazing: Behaviors that have the potential to, and frequently do, cause physical and/or emotional or psychological harm.

11. How to Report Hazing
You may contact any of the following resources to discuss your concerns, to report an incident, or to ask any general questions you may have about hazing:
Center for Student Development
Department of Athletics
Office of Civility and Community Standards
Office of the Vice President of Student Life
Department of Public Safety

12. Sexual Misconduct
Texas Woman’s University is committed to creating and maintaining an academic, residential, and work environment free from sexual misconduct and other forms of sex discrimination. Sexual misconduct, which is defined by this policy, includes sexual assault, intimate partner violence, sexual exploitation, aiding/facilitating prohibited conduct, stalking based on sex, and sexual harassment.
Sexual misconduct is prohibited by this policy, as well as by Federal and State laws, and includes all forms of discrimination based on sex, gender, sexual orientation, gender identity, and failure to conform to stereotypical notions of masculinity and femininity.
The University is legally and ethically obligated to investigate each reported violation of this policy.  Each investigation must be prompt, thorough, and equitable.  If a person is found responsible for any form of sexual misconduct outlined in this policy, TWU must take appropriate and timely corrective action, including the possibility of dismissal from the University (student) or termination of employment (faculty or staff).

13. Sexual Misconduct: Managing Risk
Be a positive bystander: Seek help!
Plan events and activities that create an environment of respect to reduce the risk of sexual misconduct.
Know your resources.

14. Sexual Misconduct: Resources
Emergency Resources:
DPS
TWU Student Health Services
On-campus Resources:
TWU Counseling Center
Student Life
TWU DPS-Silent Witness Reporting
Note: Students may report sex offenses to TWU DPS regardless of where the incident occurred.

15. Fire Safety
Any person who is responsible for a fire in any facility; interfering with fire officials; interfering or tampering with a fire alarm or safety equipment; or creating false alarms will be subject to University conduct action, monetary fines and/or civil/legal action. This includes covering a smoke detector in any way, for any reason, silencing a fire alarm, or hanging anything from the sprinklers/smoke detectors.

16. Nondiscrimination Policy
Registered student organizations must not deny membership on the basis of race, color, religion, national or ethnic origin, gender, age, disability, citizenship, veteran status, sexual orientation, gender identity, gender expression, genetic information, or against qualified individuals with disabilities except that
a registered student organization created primarily for religious purposes may restrict the right to vote or hold office to persons who subscribe to the registered student organization’s statement of faith; and
a registered student organization may restrict membership based on the provisions of Title IX of the Education Amendments of 1972;

17. Student Organizations Policy

18. Definitions
Chartered student organization - means a student organization holding a valid recognition under this policy. Chartered student organizations are considered private entities and are not viewed as extensions of an academic or administrative unit, or of the University.
Legislative student organization - means a student governance association. Legislative student organizations include, but are not limited to, Student Government Association and Graduate Student Council.
Sponsored student organization - means a student organization whose purpose and activities are in accord with the mission of an academic or administrative unit, for whose actions and activities the sponsoring unit provides endorsement, support, supervision, and assumption of responsibility, and that has been officially approved by the vice president.

19. Recognized Student Organization Renewal Process
All recognized student organizations (chartered or sponsored) must annually complete mandated renewal registration to remain in good standing with the Center for Student Development. The requirements and process of obtaining and maintaining University Recognition are as follows:
During the annual recognition period, every registered chartered and sponsored student organization will furnish the Center for Student Development with a list of at least three authorized representatives.
During the recognition period, each registered chartered or sponsored student organization must file with the Center for Student Development a statement that the registered student or sponsored organization does not, and will not during the academic year:
Have as a member any person who is neither a student nor a member of the faculty or staff of the University,
Deny membership on any basis prohibited by the University non-discrimination policy or student organization eligibility standards described above or
Engage in activities that involve the subjection of a probationary member of the group to dangerous, harmful, or degrading acts as defined in University policies on hazing and/or sexual misconduct
If the Center for Student Development determines that the statement is or has become false, disciplinary proceedings may be initiated by the Office of Civility and Community Standards as per the Student Code of Conduct.
During the academic year there may be changes in officers, advisors, or constitutions of student organizations. It is the responsibility of each student organization to update their student organization’s information with the Center for Student Development for any and all changes.

20. Recognized Student Organization Privileges
A registered student or a sponsored student organization is entitled:
1. To be listed as a registered student or sponsored student organization;
2. To utilize the following services or engage in the following activities while following University regulations, policies and procedures:
1. reserve the use of University grounds and facilities and corresponding audio-visual and technical services;
2. raise funds or make other permissible solicitations on University property;
3. distribute literature ;
4. use of Tables, Table Tents, Display Cases, Sign Board Space, Digital Signage, and sidewalk chalking’
5. hang banners;
6. set up exhibits or displays;
7. use amplified sound;
8. publicly assemble;
9. present a guest speaker on University property;
10. access and use Pioneer Engage; and
11. apply for storage (if available)- New Student Union
3. To apply for recognition and awards

21. University Sponsorship of Student Organizations and Use of University Name
Only a sponsored student organization may use the name of the University or an abbreviation of the name of the University or any of the University’s trademarks or service marks as part of or in conjunction with its student organization name.
Sponsorship may not be extended to registered student organizations involved in political or religious activities or in projects for private gain.
Legislative student organizations must be officially sponsored by the University.
No student, unregistered group, or registered student, faculty, or staff organization may use the name of the University or an abbreviation of the name of the University as part of its name. A student, group, or organization may use terms such as “campus” or “Texas campus” or [name of organization] at Texas Woman’s University as part of its name.
No student, unregistered group, or registered student, faculty, or staff organization may advertise or promote any event or activity in a manner that falsely suggests that the event or activity is sponsored by the University.

22. Financial Management
Texas Woman’s University does not require nor does it provide student organizations with an on-campus financial solution in regards to banking accounts. Student organizations are recommended and encouraged to open checking and saving accounts at a local bank which will require the acquisition of a Federal Tax ID #.
Student organizations may select any bank of their choosing. The University does not endorse any particular bank. Information regarding banks and establishing bank accounts can be found in the Center for Student Development.
Using the name of Texas Woman’s University, any abbreviation thereof, or any of the University’s trademarks or logos is strictly prohibited, including on the name of your bank account.
The Center for Student Development offers student organizations support, guidance, and assistance in regards to the handling of a groups’ individual finances. Student organizations are advised to consult with their individual advisors or departments for guidance on financial solutions.
Funds received and/or collected by the organization are the responsibility of the organization.
Recognized student organizations are solely responsible for any contract they enter into with third party vendors. The University will not be held liable for these contracts.

23. So…Now What?
As representatives of your organization, it is your responsibility to give this training to your members.
Tier II Risk Management Completion Form must be submitted by October 30th
Advisor’s must complete online training by October 30th