1. Digital Asset Management Part 11: Access
Presented by: Anthony D. Smith
Prepared for: OceanTeacher Academy Training Course, 2 – 7 October 2009

2. Access Need to deal with access issues independently from archiving.
In some cases, the repository is the same for both archiving and access.
Regardless, it is best to address access as a separate activity.

3. Access Distribution is the activity we are now most concerned about.
Who needs to use the new digital resources and how do we reach them?
Who is the primary user audience? Secondary? Tertiary?
Will the same online service satisfy the needs of all three communities?
Are there special needs that need to be considered to make the materials useable?
Visual Resources and zooming

4. Access
Multiple access points are utilized often to achieve the best impact (resource distribution).
Access points are ways in which one can access a resource.
eg., online catalog, OceanDocs, etc.
Otto G. Richter Library
University of Miami

5. Access Typical Information Retrieval navigation
Landing Page
Search
Browse
Results View
Record View
Access Typical Information Retrieval navigation

6. Access Local Systems Online Catalog of Local Holdings
Most cases, it’s already in place. Only need to create bibliographic records and add links.
Digital Asset Management System
System designed to process and distribute digital assets. (eg., Greenstone)
Open Archives Initiative (OAI) Data Provider Service
Computer access

7. Access Greenstone (http://www.greenstone.org/)
Open-source (free as a puppy) digital library software
Designed in New Zealand, developed and distributed with the support of UNESCO.
Multilingual:
The user's interface is available in the following languages: Arabic, Armenian, Bengali, Catalan, Croatian, Czech, Chinese (both simplified and traditional), Dutch, English, Farsi, Finnish, French, Galician, Georgian, German, Greek, Hebrew, Hindi, Indonesian, Italian, Japanese, Kannada, Kazakh, Kyrgyz, Latvian, Maori, Mongolian, Portuguese (BR and PT versions), Russian, Serbian, Spanish, Thai, Turkish, Ukrainian, Vietnamese.
Librarian interface and documentation in English, French, Spanish, and Russian.
Runs on all versions of Windows, and Unix/Linux, and Mac OS-X.

8. Access Thematic Repositories OceanDocs
IOC/IODE service
Example of a DSpace implementation.
Open Source software that could also be implemented locally.
Almost 1500 items from Africa continent.
Almost 1000 from Latin America

9. Access Thematic Repositories Aquatic Commons http://aquacomm.fcla.edu/
Over 2000 items contributed, covering natural marine, estuarine /brackish and fresh water environments.
Example of a ePrints implementation.
Open Source software that could also be implemented locally.

10. Access Thematic Harvesting Avano
240,000 records harvested from 271 Open Archives Initiative (OAI) data provider sites.
Demonstrates the power of automated harvesting
Marine and aquatic sciences
Relies on Dublin Core metadata, Lowest Common Denominator

11. Part 11: Access The Exercise
Use the evaluation form to assess the effectiveness of at least two different repositories.
Ideally, you want to evaluate them based on the sample materials you brought to the workshop.
You choose which two you want to evaluate.
Don’t Forget…you want to evaluate based on your user community needs.

12. Questions / Discussion
Part 11: Access
Questions / Discussion