1. Validate Personnel Accountability
Adjutant General School
Captain Career Course
Validate Personnel Accountability
w/eMILPO
August 2018

2. Who’s on first?
SHOW SLIDE : WHO’S ON FIRST
NOTE: Concrete Experience

3. Terminal Learning Objective
Action: Validate Personnel Accountability
Conditions: In a small group environment, using readings, classroom discussions, presentations, doctrinal publications course reference materials and an awareness of the Operational Environment (OE) variables and actors.
Standards: Preparation results in a planning tool for Battalion/Brigade S-1s to use across all stages of deployment cycle support that captures required training, actions, and processes that must be completed or managed to successfully manage Personnel Accountability.
Define Personnel Accountability
2. Correlate Personnel Accountability doctrinal responsibilities at each echelon of command
Identify Personnel Accountability HR Enabling Systems
Identify the components of a Personnel Asset Inventory
Show Slide : Terminal Learning Objective
NOTE: Inform the students of the Terminal Learning Objective.

4. What is Personnel Accountability
FM 1-0: Personnel Accountability is the by-name management of the location and duty status of every person assigned or attached to a unit.
Soldiers
Reportable Army Civilians
Contractors Authorized to Accompany the Force (CAAF)
Joint, Interagency, Intergovernmental, and Multinational personnel (JIIM) when directed
Effective Personnel Accountability depends on timely, accurate, and complete personnel data/information entered correctly and updated as promptly as possible.
Show Slide : Personnel Accountability
Personnel Accountability is the by-name management of the location and duty status of every person assigned or attached to a unit. It includes tracking the movement of personnel as they arrive at, and depart from, a unit for duty. The Army's personnel accountability system is designed to account for:
Soldiers
Reportable Army civilians
Contractors Authorized to Accompany the Force (CAAF)
Joint, interagency, intergovernmental, and multinational personnel when directed
Personnel accountability is one of the most important functions a battalion or brigade S-1 performs on a continuing basis regardless of location or environment. Data accuracy is critical to the personnel accountability process. Promptly entering personnel accountability changes allows HR leaders at all levels to have timely and accurate personnel accountability data and enables S-1s to balance MOSs within brigades, battalions, and companies. Personnel accountability is the key factor used for conducting strength reporting.
NOTE: Ask the students how PASR can effect the commander’s decisions and the unit’s mission. Encourage students to share real-world experiences that will help clarify these definitions. Ensure students fully understand the mission.
Personnel Accountability is the key factor used for conducting Strength Reporting
FM 1-0, Chapter 3

5. Personnel Accountability
Process
HRC
SIDPERS
eMILPO
SIDPERS
RLAS
DTAS
SIDPERS
NOTE: The HRSC provides reports, data, and analysis as needed.
N I P R N E T
S I P R N E T
Human Resources
Sustainment Center
ASCC G-1/AG
Corps G-1/AG
Theater Gateway Personnel Accountability Team
Show Slide : Personnel Accountability Process
Personnel accountability includes the by-name recording of specific data on arrivals and departures from units (e.g., unit of assignment, location), duty status changes or grade changes, Assignment Eligibility and Availability (AEA) codes, and MOS/specialty codes, etc. As mentioned earlier, Battalion and brigade S-1 Personnel Readiness sections are at the “tip of the spear” for Army-wide personnel accountability execution and require a team of HR professionals who are competent with automated HR systems and understand the personnel accountability process. S-1 section leaders need to ensure their Soldiers are trained to work in a deployed or austere environment. This slide depicts the personnel accountability process and the PA flow for data and individuals.
Note that at Division-level and above, HR Personnel Accountability shifts from “reporting” to “monitoring.” Additionally, the HRSC has the overall responsibility for DTAS management that we will be discussing later in greater detail.
Division G-1/AG
Personnel Accountability Team
(HR Squad)
Brigade S-1
Reporting
View Only
Battalion S-1
FM 1-0, Figure 3-3

6. Personnel Accountability HR Enabling Systems
Electronic Military Personnel Office (eMILPO)-AC
Standard Installation/Division Personnel Reporting System (SIDPERS)-NGB
Regional Level Application Software (RLAS)- RC
Tactical Personnel System (TPS)
Deployed Theater Accountability Software (DTAS)
Show Slide : Personnel Accountability HR Enabling Systems
NOTE: Explain to the students that this portion of the lesson will be a general overview of the systems that support PA and in subsequent lessons that will receive more in-depth, hands-on training on each of the enabling systems.
There are several HR enabling systems that assist Brigade S-1s in performing accurate and timely personnel accountability, if the systems are used properly. The critical enabling systems for personnel accountability include:
(1) Electronic Military Personnel Office (eMILPO)
SIDPERS (ARNG)
RLAS (AR)
Tactical Personnel System (TPS)
Deployed Theater Accountability Software (DTAS)

7. Integrated Personnel and Pay System-Army (IPPS-A)
The Integrated Personnel and Pay System – Army (IPPS-A) is an online Human Resources (HR) system that will provide integrated personnel, pay and talent management capabilities in a single system to all Army Components for the first time ever. It will provide three essential capabilities to the Army:
Total Force Visibility
Talent Management
Auditability
IPPS-A will deliver visibility over the entire force and maximize the potential of the Army’s greatest asset, the Soldier, to enhance Army readiness. It will improve access, timeliness and accuracy (auditability) of personnel and pay information for the Total Army – integrating more than 30 current systems; eliminating more than 300 interfaces; ensuring secure, consistent processes and data; and meeting required standards.
Implementation starts:
National Guard – Jan 18
Active and Reserve – Jan 20
Show Slide : Integrated Personnel and Pay-army (Ipps-a)
Benefits of IPPS-A
When fully deployed, IPPS-A will offer a variety of benefits to Soldiers, HR Professionals, and Leaders, including:
Multi-Component visibility
A comprehensive personnel and pay record
Integrated personnel, pay and talent management capabilities
Soldier online self-service portal
Near real-time 24/7 global online access
Reduction in processing time
One-time data entry
Auditability
Mission of IPPS-A
Enable a Better Quality of Life for Soldiers and Families
Provide Robust Tools to Enable Mission Command for Commanders and Leaders
Deliver a Modern Suite of Capabilities (Personnel and Pay) to Human Resources Professionals
Support Army G-1 Priorities (Total Force, Talent Management, and Auditability)

8. Personnel Asset Inventory
SHOW SLIDE : PERSONNEL ASSET INVENTORY
NOTE: Transition Slide

9. Human Resources Core Competencies
Man the Force
Chapter 3
Provide HR Services
Chapter 4
Coordinate Personnel Support
Chapter 5
HR Planning and Operations
Chapter 6
Personnel Readiness Management
Section I
Personnel Accountability
Section II
Strength Reporting
Section III
Retention Operations
Section IV
Essential Personnel Services
Postal Operations
Casualty Operations
MWR Operations
Command Interest Programs
Army Band Operations
Operate HR C2 Nodes
Personnel Information Management
Section V
Provide Human Resources Support
Chapter 7– Theater Opening/Redeployment Operations
Chapter 8 – Civilian Support K E Y F U N
CTI O S
SHOW SLIDE: HR CORE COMPETENCIES
HR units and staffs perform the core competencies and key functions at theater-level and below. It is important to note, not all HR key functions are executed at each level of command. For example, personnel accountability is conducted at the S-1 level and monitored at division and above levels. Commanders and HR leaders should use this Field Manual (FM) and the AUTL as a reference tool for developing general mission essential task lists, core capabilities mission essential tasks, operational orders, and SOPs.

10. Summary Personnel Accountability Principles Doctrinal Responsibilities
HR Enabling Systems
Personnel Asset Inventory
Show Slide : SUMMARY
NOTE: Review key points and summarize lesson.
Personnel Accountability Defined
Doctrinal Responsibilities
HR Enabling Systems
Personnel Asset Inventory

11. eMILPO NIPR (Unclassified)
Real-time Soldier personnel data, strength, duty status, and medical readiness information
Reports include Human Resource Authorization Report (HRAR), AAA-162, Personnel Asset Visibility Report (PAVR), and non-deployable deployment tracking
Units Arrive, Depart, slot, and track duty status for Soldiers within the unit
Provides visibility of location, status and skills of Soldiers down to company level…vital in determining unit’s warfighting capability
The Army’s personnel accountability system of record…including mobilized USAR and ARNG
Active and mobilized RC units must maintain in garrison and while deployed
Show Slide : eMILPO
The Army’s personnel accountability system of record is the Electronic Military Personnel Office or eMILPO. It is an unclassified web-based application that provides the Army with a reliable, timely, and efficient mechanism for managing strength accountability and performing personnel actions.
This system provides visibility of location, status, and skills of Soldiers both from a high level (top of the system) and a unit level (bottom of the system). This visibility is vital in determining the war fighting capability of the Army and subordinate commands.
The active component is responsible for maintaining the eMILPO data in peacetime and while deployed. During mobilization, U.S. Army Reserve and National Guard personnel are also entered into eMILPO for accountability purposes. Reserve component units are responsible for maintaining eMILPO data throughout their mobilization.
NOTE: Discuss challenges for RC units in maintaining system (training, access, etc.)

12. Reporting PA Duty Status Changes
Any time the duty status of a Soldier changes to meet the definition of another duty status, an eMILPO transaction is necessary, unless exempted below.
All duty status changes must be supported by authorizing documentation for example, DA Form 31, DD Form 1610, and DA 4187.
Duty status changes for departure on and return from leave are optional.
Duty status changes for departure on and return from TDY for periods of less than 30 days are optional if TDY is required in performance of normal duties. Duty status changes are required for other periods of TDY.
Unauthorized absences for periods of less than 24 hours will not be reported in eMILPO. A DA Form 4187 will be prepared to support absences, unauthorized absences in excess of 24 hours, and return to duty. The exceptions are leave and TDY, which are supported by DA and TDY orders, respectively.
The duty status changes for attached Soldiers will be reported in eMILPO by the parent unit. The unit of attachment will prepare and forward a DA 4187 to Soldier’s parent unit to document eMILPO transaction.
AR , para 2-2 & 2-7

13. eMILPO Personnel Accounting
Transactions
Arrivals
Attachments
Departures
Duty Status
Soldier Availability Deployment Tracking
SHOW SLIDE: Soldier Arrival
NOTE: Inform the students that during this portion of the lesson they will receive a general overview of personnel accounting transactions that can be performed within the Personnel Accounting functions of eMILPO.

14. Personnel Accounting
SHOW SLIDE: EMILPO PERSONNEL ACCOUNTING eMILPO Main Menu
a. Personnel Accounting capability of eMILPO and outlines the functional areas available to support personnel accounting. The functional category of Personnel Accounting offers the following areas within eMILPO:
(1) Arrival (Soldier Arrival, OCONUS Arrival, Arrival Date Correction, Mass Arrival, and
Revoke Arrival)
(2) Attachment (Attach Soldier (including Release from Attachment) and Mass
Attachment)
(3) Slotting (Slotting – Authorized Documents and Slotting – No Authorized Documents)
(4) Duty Status
(5) Soldier Patient History
(6) Assignment History (Assignment/Duty History and Tour Credits
(7) Reserve Component Accounting (Soldier Mobilization, Soldier Demobilization, Unit
Mobilization, Unit Demobilization and Attach RC Soldiers/Operational Support (ADOS))
(8) DFR/DFS (Drop from Rolls or Strength, Return from DFR/DFS, and Revoke
DFR/DFS)
(9) Transition/Loss (Soldier Transition/Loss to the Army and Mass Transition)
(10) PCS Departure (Departure, PCS Departures, and Revoke Departure)
(11) RA Strength (Recall Retiree, Sanctuary/UCMJ, and Enlistment Into RA)
(12) Casualty Affairs
NOTE: Inform the students that the arrows point to the functions within Personnel Accounting that are used more frequently and will be covered during this lesson. The other functions not covered during this lesson will be covered in other lessons throughout this course.

15. Soldier Arrival – Soldier Selection
SHOW SLIDE: SOLDIER ARRIVAL – SOLDIER SELECTION
NOTE: Have student click (+) to see the types of transactions that are listed under Arrival. Have student click “Arrival” to submit an arrival transaction.
b. Arrival – An arrival transaction is used to report the arrival of an individual or group of individuals. The transaction is also used to report individuals who were previously attached. This transaction also adds one to the Present For Duty (PDY) status in the applicable MPC. This includes the Mass Arrival Transaction.
The “Arrival” options consist of Soldier Arrival, OCONUS Arrival, Arrival Date Correction, Mass Arrival, and Revoke Arrival. eMILPO supports the sign-of-life concept in that, if a Soldier arrives on site, the system can arrive the Soldier without requiring the Soldier to be properly departed from the losing unit.
(2) In the Mass Arrival process, the system will notify you that Soldiers must be properly departed in the system prior to processing a mass arrival.
c. Search Criteria – To submit an arrival transaction, the user must select one of the following:
SSN
Gaining UIC
Rpt Date (yyyymmdd)
NOTE: In Search Criteria, inform student to select SSN and type in the SSN 9_ _4364_ _ (First set of _ _ is CL# and second set of _ _ is SN#). Select add to the Selected Criteria and click “search”. Students should be doing an arrival transaction on SSG Tammy Branson.
NOTE: Inform the students to check the Select/Deselect box and click “OK”.

16. Soldier Arrival – Soldier Data
SHOW SLIDE: SOLDIER ARRIVAL – SOLDIER DATA
d. When submitting an arrival transaction, user must enter or select the requested data. (*) denotes a required field.
(1) Assignment Type: Local CONUS
(2) Gaining UIC: WC_ _ _ _ (First set of _ _ is CL# and second set of _ _ is SN#).
(3) Departure Date: Should be same as arrival date
(4) Movement Designator: NO COST – ASG TO SAME LOCATION
NOTE: Inform students to click “Save”, a Soldier Arrival – Summary should appear.

17. Soldier Arrival - Summary
SHOW SLIDE: SOLDIER ARRIVAL – Summary
e. Arrival transactions are gain transactions which will add to the total assigned strength in the applicable Military Personnel Code (MPC). Once the transaction has been submitted the user will see the Soldier Arrival Summary that shows the Soldier has been added. This can be verified by reviewing the AAA-162 – Alpha Roster of the gaining unit.
NOTE: Once the transaction has been submitted have students click “Close” to return to the eMILPO Main Menu.

18. Attach Soldier – Soldier Selection
SHOW SLIDE: Attach Soldier –Soldier Selection
NOTE: Have student click (+) to see the types of transactions that are listed under Attachments.
f. Attachments – The Attach Soldier action allows you to attach one or more Soldiers to a unit. You have the option to further attach the Soldiers without terminating the previous attachments.
While the selected Soldier is stationed at the second attached unit, both units of attachment as well as the Soldier’s parent unit will have access to the Soldier’s record.
If the selected Soldier is already attached to a unit, the system will prompt you at the second unit to determine whether the first attachment should be terminated.
To initiate the process adding or releasing an attachment for a Soldier, you must first build a Soldier list.
g. Search Criteria – To submit an arrival transaction, the user must select one of the following:
(1) SSN
(2) Gaining UIC
Rpt Date (yyyymmdd)
NOTE: In Search Criteria, inform student to select SSN and type in the SSN 9_ _4364_ _ (First set of _
is CL# and second set of _ _ is SN#). Select add to the Selected Criteria and click “search”. Students
should be doing an arrival transaction on SSG Tammy Branson.
NOTE: Inform the students to check the Select/Deselect box and click “OK”. At the next screen have student place a check in the “Add Attachment” box and click “submit”.

19. Attach Soldier – Soldier Data
SHOW SLIDE: ATTACH SOLDIER – SOLDIER DATA
h. To submit an attachment transaction the students must enter the requested data. (*) denotes required fields.
(1) Attachment UIC: WK_ _ _ _ (First set of _ _ is CL# and second set of _ _ is SN#).
(2) Attachment Reason Code: ADMIN/TNG/PAY
(3) Attachment Start Date: (Use today’s date)
(4) Attachment End Date: (Last day of following month)
(5) Duty Status: Present for Duty
NOTE: Have students click “Save” once required data fields have been populated.

20. Attachment Listing SHOW SLIDE: ATTACH LISTING
i. Attachment transactions are gain transactions which add to the total attached strength in the applicable Military Personnel Code (MPC). Once the transaction has been submitted the user will see an Attachment Listing showing the Soldier has been attached. This can be verified by reviewing the AAA-162 – Alpha Roster of the attached unit.
NOTE: Once the transaction has been submitted have students click “Close” to return to the eMILPO Main Menu.

21. PCS Departure Show Slide: PCS DEPARTURE
The PCS Departures—Soldier Data page allows you to process the departure of a Soldier from one installation to another. The system displays the selected Soldier’s Rank, Name, SSN, and UIC as read-only. The system also displays the Soldier’s standing on the Soldier list and the total number of Soldiers from the list.

22. PCS Departures – Soldier Selection
SHOW SLIDE: PCS Departure-SOLDIER SELECTION
Note to Instructor: Have student click (+) to see the types of transactions that are listed under PCS Departure.
j. Departure – A departure transaction is used to report the physical departure of a Soldier from their unit of assignment (based on orders). This transaction subtracts one Soldier from the PDY status in the applicable MPC.
(1) Departure allows you to create a departure status for one or more Soldiers. To initiate the process of adding departure data for a Soldier, you must first build a Soldier list.
(2) The PCS Departures allows you to process the departure of a soldier from one installation to another.
k. Search Criteria – To submit an arrival transaction, the user must select one of the following:
(1) SSN
(2) Gaining UIC
(3) Rpt Date (yyyymmdd)
NOTE: In Search Criteria, inform student to select SSN and type in the SSN 9_ _4364_ _
(First set of _ _ is CL# and second set of _ _ is SN#). Select add to the Selected Criteria and click on “search”. Students should be doing an arrival transaction on SSG Tammy Branson.
NOTE: Inform the students to check the Select/Deselect box and click “OK”.

23. PCS Departures – Soldier Data
SHOW SLIDE: PSC DEPARTURES – SOLDIER DATA
l. When submitting a departure transaction, user must enter or select the requested data. (*) denotes a required field.
Gaining UIC – W9_ _ _ _(First set of _ _ is CL# and second set of _ _ is SN#).
(2) Movement Designation Code – 1A-ACC-Enilsted Gain/Officer Gain
(3) Reassignment Type – RD-RSGM W/I Active Unit
(4) Reassignment Reason – AC-Compassionate.
NOTE: Inform the students change the departure date by adding one day from today’s date and add one day of Leave Days then click “Submit”.
NOTE: Once transaction has been submitted have students click “Close” to return to the eMILPO Main Menu.

24. PCS Departures - Summary
SHOW SLIDE: PSC DEPARTURES – SUMMARY
m. Departure transactions are loss transactions which will take away from the total assigned strength in the applicable Military Personnel Code (MPC). Once the transaction has been submitted the user will the PCS Departures Summary which shows that the transaction has processed. This can be verified by reviewing the AAA-162 – Alpha Roster of the losing unit.
NOTE: Once the transaction has been submitted have students click “Close” to return to the eMILPO Main Menu.

25. Duty Status Change PDY to CCA PDY to CMA PDY to TDY PDY to ???
SHOW SLIDE: DUTY STATUS CHANGE
NOTE: The Duty Status module lists the 12 most recent military duty statuses recorded for the Soldiers and the corresponding effective date and time. You have the option to add new statuses and to remove the most current status. You may also view and print the Personnel Action report for each successful action. The system will prompt you to confirm before changing a Soldier’s military duty status.
PDY to ??? This is a good time to elaborate on other possible codes.
PDY to HOS
PDY to WIA
PDY to AWOL
PDY to ???

26. Duty Status – Soldier Selection
SHOW SLIDE: DUTY STATUS-SOLDIER SELECTION
NOTE: Inform the students to click “Duty Status” to submit a Duty Status” transaction.
n. Duty Status – The duty status transaction has a dual effect. Each transaction is counted as a gain or a loss within the applicable duty status. Remember, these transactions do NOT always affect the assigned or attached strength. Sometimes they only affect the applicable duty statuses. For example, Leave, Hospital, Temporary Duty, etc.
o. Search Criteria – To submit a duty status transaction, the user must select one of the following:
(1) SSN
(2) Gaining UIC
(3) Rpt Date (yyyymmdd)
NOTE: In Search Criteria, inform student to select SSN and type in the SSN 9_ _1712_ _ (First set of _ _ is CL# and second set of _ _ is SN#). Select add to the Selected Criteria and click on “search”. Students should be doing an arrival transaction on SPC Herring, Don R.
NOTE: Inform the students to check the Select/Deselect box and click “OK”. \

27. Duty Status – Listing SHOW SLIDE: DUTY STATUS – LISTING
p. The Duty Status allows you to add or remove a military duty status for the selected Soldier. You have the option to add new statuses and to remove the most current status.
(1) To initiate the process of adding or removing Duty Status data for a Soldier, you must first build a Soldier list.
(2) The Duty Status module lists the 12 most recent military duty statuses recorded for the Soldier and the corresponding effective date and time.
(3) You may also view and print the Personnel Action report for each successful action.
(4) The system will prompt you to confirm before changing a Soldier’s military duty status.
NOTE: Inform the students to place a check in the “Add Duty Status” box and click “submit.”

28. Duty Status – Soldier Data
SHOW SLIDE: DUTY STATUS – SOLDIER DATA
 q. When submitting a duty status transaction, the user must enter or select the requested data. (*) denotes a required field.
(1) Duty Status picklist arrow select “CONFINED BY CIVILAN AUTHORITIES”
(2) Effective date and time will automatically populate. Do not change.
NOTE: Inform the students to click “Save” to add the Duty Status.

29. Duty Status – Listing SHOW SLIDE: DUTY STATUS – LISTING
Note: eMILPO message will appear that will inform you that the new Duty Status transaction will generate information and transactions for Assignment Consideration, SFP, Assignment Eligibility, and Soldier Availability.
NOTE: Have the student click “OK” to continue the process.
r. Duty Status listing that shows the transaction has processed. From this screen you can review/print the DA This can be verified by reviewing the AAA-162 – Alpha Roster of the assigned or attached unit.
NOTE: Inform the students click on “Close” to return to the eMILPO Main Menu.

30. Check on Learning
Q: What effect does a Departure transaction have on unit strength?
A: It is a loss to the unit's assigned strength.
Q: What effect does an Arrival transaction have on unit strength?
A: It is a gain to the unit’s assigned strength.
Q: What effect does a Duty Status Change transaction have on unit strength?
A: The Duty Status Change transaction has a dual effect. Each transaction is counted as a gain and a loss within the applicable duty status and it also provides the current duty status of the Soldier (i.e. PDY, TRA, hospital, leave, confined, AWOL.
SHOW SLIDE: CHECK ON LEARNING

31. Soldier Deployment Tracking
SHOW SLIDE: (Soldier Deployment Tracking)
a. The Soldier Deployment Tracking function allows you to track Soldiers who are non-deployable. Soldier Deployment Tracking allows you to add, update, and remove non-deployable data for a Soldier. Soldier Deployment Tracking Processes, illustrates the processes in the functional category of Soldier Deployment Tracking.
b. Soldier’s non-deployable data meets the following criteria: The Soldier does not have an open PERSTEMPO event and the Non-Deployable Status is DEP – DEPLOYED or the Non-Deployable Status is NAT - NON-DEPLOYABLE-TEMP and the Non-Deployable Reason is DP (DEPLOYED).
NOTE: The system closes the existing open PERSTEMPO event first, creates a new open PERSTEMPO event, and sends Transaction 4455 when the Soldier’s non-deployable data meet the following criteria and the Soldier has an open PERSTEMPO event: The Non-Deployability Status is DEP - DEPLOYABLE or the Non-Deployability Status is NPT - NON-DEPLOYABLE-TEMP and the Non- Deployable Reason is DP (DEPLOYED).
NOTE: The system closes any open PERSTEMPO event and sends Transaction 4455 to TAPDB when the Soldier’s non-deployable data is ended by a user and meets the following criteria: The Non-Deployability Status is DEP – DEPLOYABLE or the Non-Deployable Status is NDT - NON-DEPLOYABLE-TEMP and the Non-Deployable Reason is DP (DEPLOYED). 31

32. eMILPO Main Menu SHOW SLIDE: (Soldier Deployment Tracking)
NOTE: Under Readiness, have the students click the “Soldier Deployment Tracking ”. 32

33. Soldier Deployment Tracking-
Soldier Selection
SHOW SLIDE: (Soldier Deployment Tracking-Soldier Selection)
s. In the “Search Criteria” picklist, have the students select “SSN” and type (9_ _-33-83_ _), click “ADD” and click “Search” to have eMILPO find the Soldier within the database. Have the students place a “Check” on the “Select/Deselect” box and click “OK”. 33

34. Soldier Deployment Tracking-
History
SHOW SLIDE: (Soldier Deployment Tracking-Soldier Selection)
You have the capability to add, update, or remove a Soldier Deployment Tracking record for the selected Soldier. To add a record, check the “Add” Non-Deployable Record checkbox and click “Submit”. The system will display the Non-Deployable Indicator—Soldier Data page.
NOTE: Have students check the “Add” Non-Deployability Record checkbox and click “Submit” 34

35. Soldier Deployment Tracking-
Soldier Data
SHOW SLIDE: (Soldier Availability Deployment Tracking-Soldier Data)
u. In the “Non-Deployable Status” Search Criteria” dropdown, have the students select “NDT-NON-DEPLOYABLE-TEMP”. 35

36. Soldier Deployment Tracking-
Soldier Data
SHOW SLIDE: (Soldier Deployment Tracking-Soldier Data)
v. In the “Non-Deployability Reason” Search Criteria” dropdown, have the students select “LZ-PENDING MILITARY OR CIVIL COURT ACTION”.
w. Have the students enter “Today’s Date” for the Start Date and for the End date, have the students add 30 days form the Start Date and click “Save”. 36

37. Soldier Deployment Tracking-
History
NOTE: SHOW SLIDE#42: (Soldier Deployment Tracking-History)
x. To update or remove deployment data for the Soldier, select Update from the drop-down in the Action column and click Submit. The system will display the Soldier Availability Deployment Tracking—Soldier Data page. Click Close to exit return to the Main Menu without saving any changes. 37

38. Check on Learning
Q: The Soldier Deployment Tracking function allows you to track Soldiers who?
A: Non-deployable
Q: What sections are included in The Human Resource Authorization Report?
A: Un-slotted Soldiers
Unfilled positions
Slotted and Unfilled positions
Total Soldiers
SHOW SLIDE: CHECK ON LEARNING
NOTE: Conduct a check on learning and summarize the learning activity with the students.
Q: The Soldier Deployment Tracking
function allows you to track Soldiers who?
A: Deployment
Q: What sections are included in The Human Resource
Authorizations Report?
A: Unslotted Soldiers
Unfilled positions
Slotted and Unfilled positions
Changed Authorizations
Total Soldiers 38

39. Introduction to Disaster Personnel Accountability & Army Disaster Personnel Accountability & Assessment System (ADPAAS)
Welcome to the Introduction to Disaster Personnel Accountability & Army Disaster Personnel Accountability & Assessment System (ADPAAS)

40. Video
SHOW SLIDE 1:

41. Disaster Personnel Accountability
What is Disaster Personnel Accountability (DPA)?
The process of collecting, consolidating, and reporting the accounting of Army Total Force personnel and their Family members upon the occurrence of a natural or manmade disaster (e.g. hurricanes, active shooter events, and pandemics).
Active Army Soldiers
ARNG/ARNGUS Soldiers
USAR Soldiers
DA Civilians/Dual Status Technicians
OCONUS DoD US Contractors
* Note: DPA only applies to the DEERS enrolled Family Members of DA Civilian and Dual Status Technicians when they are eligible for evacuation entitlements in accordance with the Joint Travel Regulation.
*DEERS enrolled Family Members
Disaster Personnel Accountability or (DPA) is required for natural or manmade disasters.
If a disaster is deemed major enough to require accountability, HQDA or Commanders will mandate accountability of the Total Army Force Personnel and their family members. The Total Army Force is broken down as:
Active Army Soldiers
ARNG/ARNGUS Soldiers
USAR Soldiers
DA Civilians/Dual Status Technicians (Both Appropriated and Non Appropriated Funds (NAF))
OCONUS DoD Affiliated U.S. Contractors
+ DEERS enrolled family members
DPA does NOT replace routine personnel status reporting procedures
DPA is NOT intended to replace routine personnel status reporting procedures

42. Policies & Regulations
DoDI (03 May 2010) – Personnel Accountability in conjunction with Natural or Manmade Disaster.
Key points:
Personnel accountability is a shared responsibility between the commander, supervisor, and individual.
Services will appoint a personnel accountability program manager, serving as subject matter expert on personnel accountability
CJCSM C (10 March 2010) – Joint Reporting Structure Personnel Manual) Encl. C
Key Points:
Delegates authority to CJCS to designate Geographic Area of Coverage
Establishes the Personnel Accountability Reporting System (PARS) as the baseline database for the PAAS systems
Key Takeaways:
Personnel Accountability is a shared responsibility between the commander, supervisor, and the individual
DPA is part of the unit’s command inspection program
PARS is the baseline database for ADPAAS

43. ADPAAS Data Flow
Here is a diagram of the connectivity of system of records to ADPAAS. Allow me walk you thru the data flow…
ADPAAS obtains its baseline data from PARS (Personnel Accountability Reporting System) for Army & DoD sources, such as iTAPDB, DCPDS, and DEERS.
1 - The PARS data is updated by personnel contact info updates and validated by accountability managers and administrators (CORs)
2 – The PARS data and these updates combine to produce the ADPAAS baseline.
3 – Once accountability begins, status updates are applied to the baseline to produce the adjusted accountability status to be reported.
4 – Finally, the reconciled accounting data is then transmitted back to PARS.

44. History: Hurricane Katrina (2005)
Joint Staff directed all Services to account for affected personnel.
Army relied upon a manual reporting process from the lowest level to HQDA which lasted several weeks.
DOD AAR identified need to establish automated accountability reporting.
DPA became a high-visibility issue particularly in 2005 with Hurricane Katrina. Joint Staff directed all services to account for affected personnel and it took HQDA several weeks to do this because of a manual process. During the AAR, it was suggested that an automated process be created. This was mandated by the Office of the Undersecretary of Defense for Personnel and Readiness through DoDi and CJCSM C. From that, the Army Disaster Personnel Accountability and Assessment System or ADPAAS was created.

45. Declaration Authority
DoD Directed
President declares a national disaster
Secretary of Defense directs DOD Components to conduct personnel accountability
HQDA Directed
SECARMY, DA G-3/5/7 or DA G-1, have the authority to mandate accountability dependent on a disaster’s proximity to military installations, potential loss of life, level of evacuation, or damage to Army equities
An EXORD will be pushed out to all commands to initiate accountability
Command Directed
Commanders at any level can initiate an event if they feel their personnel are affected
Must submit a DD Form 7766 (ADPAAS Event Request) for real world events or exercises
There are different ways a disaster will require the use of ADPAAS.
The President of the United States can declare a national level event. It will stream from the White House and FEMA, through the DoD and Joint Staff, to all the services.
HQDA also has authority to designate a disaster to require accountability. Typical situations are disasters with proximity to military installations, potential loss of life, level of evacuation, or damage to Army equities.
Finally, Commanders at any level an initiate an ADPAAS event if they feel their personnel are affected in a disaster area.

46. Accountability & Assessment Process
Monitor Statuses
Run reports via ADPAAS
Resolve the Delta (i.e. call personnel, emergency contacts)
Account until 100% or upon receipt to terminate
Needs assessments as required
Army Goal:
100% Accountability within 72 hrs
Preparation
Notification
Accounting
Reporting & Assistance
Maintain UIC Hierarchy Alignment
Identify/Appoint CORs
Provide CORs ADPAAS training
Train unit personnel & families
Validate/update personnel contact data, & unit roster
Exercise **
Self-Account (self and family)
Unit account (e.g. limited connectivity)
Collect personnel status
Unit Mass Accounting
Call ADPAAS Information Line
Log-on to ADPAAS via smart phone
Review event Baseline
Initiate alert to subordinate units
There are four phases of accountability and assessment.
We’ll cover preparation more in depth on the next slide with responsibilities, but the concept is that units should always be preparing and refining their ADPAAS programs.
Once an event is declared, a notification will be sent to affected personnel requiring them to account through either their .mil enterprise address or cell phone text messages as long as their ADPAAS profile has been updated to include their current cell phone numbers.
Personnel must then account through different means, whether it be self accounting on the ADPAAS website, through their unit COR, through their mobile phones on a web browser, or by calling the ADPAAS hotline (listed in the ADPAAS website)
Finally, personnel can report and request assistance as necessary through the ADPAAS hotline.
The Army’s goal is to reach 100% accountability within 72 hours.

47. Responsibilities Commanders will –
Appoint a primary and Alternate COR (DA Form 7765)
Establish procedures to ensure 100% accountability is achieved (via ADPAAS) within 72 hours
Initiate an ADPAAS accountability event when a disaster impacts Army personnel (DA Form 7766)
Request annual ADPAAS accountability exercises (DA Form 7766)
Command Officer Representatives (COR) will –
Maintain UIC hierarchy alignment in ADPAAS
Maintain Personnel Assignment in ADPAAS
Give ADPAAS COR training (train the trainer)
Enforce validation or updates of contact data for assigned personnel
Execute annual ADPAAS accountability exercises
Soldiers and Civilians will –
Routinely update contact information and Family member data
ADPAAS is a commanders program and CDR’s will ensure compliance IAW AR Army Disaster Personnel Accountability and Assessment System.
Commanders need to designate an ADPAAS COR (E5 or higher) who will execute the program.
Command Officer Representatives or CORs maintain the ADPAAS program and will train personnel and subordinate CORs. CORs should be technical experts in ADPAAS and able to advise commanders on maintaining the CDRs Program. DA G1 ADPAAAS COR Training dates and locations are located on the ADPAAS website.
It’s really important to emphasize to your Soldiers and Civilians that they keep their information updated.

48. Army Disaster Personnel Accountability and Assessment System
August 2018

49. What is ADPAAS?
The Army’s web-based tool for initial accounting and ongoing support of the Army Family after a disaster event.
Personnel do the following:
Update Accounting Status
Update Contact Information
Update Location
Update Family Information
Request Assessment Survey
SHOW SLIDE 5: What is adpaas.
Based on this slide what are questions that this information assist with:
How are you?
Where are you
How can we contact you?
What are your needs?
Ask for examples of when ADPAAS WAS USED IN THEIR PREVIOUS UNITS.
Per AR , PARA 2-1: Army disaster personnel accountability and assessment system: the ADPAAS is the Army’s official tool for reporting the accountability status of Soldiers, family members, army civilians, and overseas defense contractors following a natural or manmade disaster event. It is an internet-based application for reporting, gathering, and processing real time personnel accountability and assessment information during times of emergency.

50. Who is Required to Report?
All ‘Army Family Members’
Sponsors- Employees or affiliates of the U.S. Army’
Includes contractors OCONUS
Family Members- Dependents of employees or affiliates
Civilian dependents, if receiving evacuation benefits.
SHOW SLIDE 6: Per AR , 28 Feb 2017 para 1-5
1-5. Policy
All Army-affiliated personnel within an affected geographical area of disaster will personally account, with the appropriate authorities, for themselves and, may voluntarily provide information concerning, their Family members at the first practical opportunity following a disaster. Disaster Personnel Accountability (DPA) is a shared responsibility among the commander, supervisor, and the individual
It is an inherent command and supervisory responsibility to determine and report the status and whereabouts of all assigned or attached personnel and their Family members. DPA applies to the following personnel within the Army’s Total Force:
Active Army Soldiers and their Defense Enrollement Eligibility Reporting System (DEERS) enrolled Family members.
Army National Guard and Army National Guard of the United States and their DEERS enrolled Family members.
US Army Reserve dual status technicians and their DEERS enrolled Family members.
DA Civilians (both appropriated and non-appropriated funds employees), including dual status technicians, and their Family members (when those Family members are eligible to receive evacuation entitlements in accordance with the Joint Travel Regulations.
When the affected area is OCONUS, DPA also includes:
Army sponsored and Department of Defense (DoD) affiliated U.S. contractors and their affected Family members.
Any personnel in the above Categories on temporary duty (TDY) status, on leave, or temporarily located in an affected area and are separating Army with remaining obliges service.
DPA is not applicable to the following:
Army retirees and their Family members
Continental United States (CONUS) based, Army sponsored contractors and DoD contractors supporting the Army.
Members of the Individual Ready Reserves and their Family members.
Foreign nationals working for the DoD or the Army.
Army Disaster Personnel Accountability and Assessment system (ADPAAS ) is not intended to manage accountability of forces deployed in support of routine, daily muster, rescue, recovery, or contingency operations.

51. ADPAAS Terms
Event- A natural or man-made disaster, terrorist attack or any other event large or small, where the Army has made a decision to conduct accountability
GAOC- Geographical Area of Coverage. The area where the event occurred. Also known as ‘the affected’ area.
Affected- Any Army Family Members that lives, works, or are temporarily in the area where the event occurred
Accounted for- Physically present; contacted or made contact with; in an official status (unauthorized absence, desertion, deceased, or missing); or the sponsor indicates their Family Members are accounted for or accountability is verified through other means.
SHOW SLIDE 7: Ask students to provide examples of an event.

52. The Accountability Process
Three ways to account for yourself and Family:
1st- Contact your Command/ Organization
2nd- Logon to ADPAAS
3rd- Individual calls a centralized contact center
In ADPAAS, there is a three-step process:
Step 1: Self account & verify contact info
Step 2: Needs assessment survey (If Required)
Step 3: Submit needs survey
SHOW SLIDE 8: Per AR , Para 2-3 (Execution)
b. Units will initiate DPA using the following standards for determining accountability status. In all cases and whatever method is used, the individual’s status must be capable of being entered into the ADPAAS. Army personnel are considered accounted for when any of the following occur:
The individual is physical present.
If ADPAAS is used, the individual self accounts in ADPAAS.
The individual calls a centralized contact center established by the Army or his/her chain-of command.
If the, the individual is an official status of unauthorized absence, desertion, deceased, or missing, the unit has the responsibility to officially verify and annotate his/ her status in ADPAAS. Detailed instructions on this process are identified in the ADPAAS user guide.
The individual is identified as a casualty and reported to the local Casualty Assistance Center who will account for, report, and document all casualties.
Family members are consider accounted for when they use one of the above accounting methods or their sponsor verifies that his or her Family members are accounted for.

53. Army Disaster Personnel Accountability Assessment Process
AR , Para 3-2:
The accounting phase is used to conduct DPA and reporting.
After a natural or manmade disaster occurs and an alert notification and/ or message has been received from higher headquarters directing DPA, DPAPMs and/ or CORs will initiate their local alert notification process; initiate DPA and outreach plans; execute DPA until 100% complete; implement evacuation or mass casualty response plans, if required; and coordinate for Family assistance, if needed.
If directed by the Chairman of the Joint Chiefs of Staff or Army senior leadership, the DCS, G-1, in coordination with the DCS, G-3/5/7, will notify commands via DA EXORD to initiate Army level DPA reporting using the ADPAAS.
The ADPAPM will establish an ADPAAS event and coordinate release of a DA EXORD to affected commands to initiate DPA reporting through the ADPAAS. Commands can also request an internal ADPAAS event to meet their DPA needs by submitting a DA Form 7766 through their ACOM, ASCC, and/or DRU G-1 and to the ADPAPM for immediate processing.
Commanders DPAPMs and CORs will review the affected baseline population in ADPAAS and direct commencement of DPA.
Army personnel and their Family members will self account using methods outlined in paragraph 1-13l and update contact information in ADPAAS if evacuated or displaced. Family members may submit a DA Form 7767 through the ADPAAS assessment module. IMCOM will review these surveys, assign CMs, and monitor needs resolutions.

54. When an Event Occurs: Logon to ADPAAS https://adpaas.army.mil
Choose the left button (Army)
**Note: Who are not required to account.
SHOW SLIDE 9:

55. Choose a Login Method
1. Common Access Card (CAC)
2. Username & Password
3. Personal Information
** The CAC Card and Username Method have the same level of access
** The Personal Information Method has limited access
SHOW SLIDE 10:

56. Method 1. Common Access Card (CAC)
Select CAC Certificate
Type in CAC PIN
SHOW SLIDE 11:

57. Method 2. Username and Password
The default username is your AKO address
The password is a combination of the DOB and the last 4 of the SSN
SHOW SLIDE 12:

58. IF ADPAAS Shows You are NOT Affected by an Event…
“I logon but I’m not required to Account or Assess?”
SHOW SLIDE 13:
Contact Army Info Hotline - they can add you to the event so you can account/assess

59. If ADPAAS Shows You ARE Affected by an Event…
SHOW SLIDE 14
Accountability windows are automatically displayed:
Step 1: Self-Account for Event (can’t move on until complete)
Update Location and Contact Info (can’t move on until complete)

60. Step 1 – Self-Account (1 of 5)
SHOW SLIDE 15:
Step 1: Self-Account for Event
Select appropriate status and click the ‘Save’ button

61. Step 1- Contact / Location
(2 of 5)
Provide current contact and location information
Pre-populated with DEERs data
Update with home address and multiple contact means if not evacuated
Update with evacuated location and multiple contact means if evacuated
Provide other ‘checkbox’ information
TDY/TAD Orders
Member Deployed
School Aged Children
Have Pets
SHOW SLIDE 16:
IF your default information isn’t correct, update it here and….
…UPDATE YOUR DEERS INFO at

62. Click on the ‘Survey’ button to continue
Step 2 – Needs Assessment Survey Needs Assessment may NOT be required for some events…
(3 of 5)
Click on the ‘Survey’ button to continue
SHOW SLIDE 17:

63. Step 2- Needs Assessment Survey
(4 of 5)
Up to 19 categories of needs covered
Select one button for each category
Enter additional comment if desired
SHOW SLIDE 18:

64. Step 3 – Submitting the Needs Assessment Survey
(5 of 5)
SHOW SLIDE 19:

65. IF Needs Assessment is NOT required…
You have completed accountability and may logoff
SHOW SLIDE 20:
Keep your location and contact information current throughout the event by going to the “My Info” tab

66. Method 3. Personal Information
Enter the Sponsors’ SSN, DOB and last name
** This sign-on feature has limited access and can only be used for self- accounting and updating personal information
SHOW SLIDE 21:

67. ** UPDATE Access “ONLY” **
Follow the Steps for Self-Accounting and Updating Limited Personnel Information
SHOW SLIDE 22:
** UPDATE Access “ONLY” **

68. Step 1 - Choose an Accounting Status
(1 of 5)
SHOW SLIDE 23:
Select appropriate status and click the ‘Next’ button

69. Step 2 – Update your Current Location
(2 of 5)
SHOW SLIDE 24:
Choose “No” if you remained at your current location (Home or Work )
Click “Next”

70. Step 2 – Update your Current Location Cont..
(3 of 5)
Choose Yes” if you were evacuated to a displaced location
Enter your displaced location and click “Next”
SHOW SLIDE 25:

71. Step 3 - Update Contact Information
(4 of 5)
** Indicates there is a record on file, the user can make “updates” only
Click “Finish”

72. Update Contact Information
(5 of 5)
“Self-Accounting” complete
close ADPAAS by logging out

73. Updating your Personal Profile Information
AT ANY TIME:
Review and update personal contact information
Default Screen is the “Summary”

74. Updating your Personal Profile Information
Verify and update contact Info
Review DEERS information
Add other POCs
* KEEP PERSONAL CONTACT INFORMATION UP-TO-DATE: MAKE CHANGES AT ANY TIME *

75. Editing Contact Information
(3 of 4)
Two Ways to Update:
Type in the ADPAAS Information form
Over-write with DEERS info by selecting “Copy”
Location, phone, and (separately)
For one or more family member
Your ADPAAS location and contact info will NOT be over-written by DEERS unless you copy it over

76. Updating Family Member Info
(4 of 4)
Family Members Info:
Add, Remove, or Edit
Edit allows manual update or over-write with DEERS info by selecting “Copy”
Location, phone, and (separately)
For one or more family member
Family member ADPAAS location and contact info will NOT be over-written by DEERS unless you copy it over

77. Reference Library

78. PRACTICAL EXERCISE (15 mins)
TASKS: 1. Logon to ADPAAS, update contact information and add a POC
2. Complete and submit a needs assessment survey
CONDITIONS:
A terrorist attack occurred in your area. Communication was disrupted and is available in other displaced locations within a 50 mile radius. You were informed by your Commander/Organization to evacuate and go to the nearest safehaven location
STANDARDS:
Self account within 72 hours of relocation. Review the Reference Library and Home Tab for current information.

79. References
CJCSM C - Joint Reporting Structure- Personnel Manual
FM 1-0 – Human Resources Support
AR – Personnel Readiness Processing
AR – Personnel Accounting and Strength Reporting
AR – Army Disaster Personnel Accountability and Assessment Program
HQDA EXORD-118/2008 ISO G-1 and ADPAAS
ADPAAS Inspection Checklist
ADPAAS CO User Guide
All the references can be found in the ADPAAS website, under Command Tab > CO Reference Tab.

80. ADPAAS Organization Email:
ADPAAS Team
Mr. Jeffery Needham COMM: (703) / DSN: Mr. Bobby Lee COMM: (703) / DSN: CPT Rafael Leonardo
ADPAAS Organization

81. Terminal Learning Objective
Action: Validate Personnel Accountability
Conditions: In a small group environment, using readings, classroom discussions, presentations, doctrinal publications, course reference materials and an awareness of the Operational Environment (OE) variables and actors.
Standards: Preparation results in a planning tool for Battalion/Brigade S-1s to use across all stages of deployment cycle support that captures required training, actions, and processes that must be completed or managed to successfully manage Personnel Accountability.
Define Personnel Accountability
2. Correlate Personnel Accountability doctrinal responsibilities at each echelon of command
Identify Personnel Accountability HR Enabling Systems
Identify the components of a Personnel Asset Inventory
Show Slide 10 : Terminal Learning Objective
NOTE: Inform the students of the Terminal Learning Objective.