1. Introduction to General Fund Enterprise Business System (GFEBS) Financials
Show Slide #1: Introduction to General Fund Enterprise Business System (GFEBS) Financials
SECTION I. ADMINISTRATIVE DATA
Academic Hours / Methods
2 hrs / 30 min Large group Instruction
/ 00 min Practical Exercise (Hands On)
/ 0 min Test
/ 0 min Test Review
2 hrs / 30 min Total Hours
SECTION II. INTRODUCTION: Introduction to General Funds Enterprise Business System (GFEBS) Financials.
Method of Instruction. Conference / Discussion
Instructor to Student Ratio: 1:24
Time of Instruction 2 hrs 30 mins
Media: Large Group Instruction
Motivator: Financial Management is the art and science of recording, classifying, summarizing, and reporting the financial transactions of an organization. It focuses on measuring and recording all activities that have a financial impact on the organization. Understanding the GFEBS Financials process will assist financial managers in making wise decisions in their workplace ultimately streamlining tasks and saving money.
Student Materials:
DFAS-IN Regulation 37-1, Finance and Accounting Policy Implementation
DFAS-IN Manual , The Army Management Structure
DODFMR R, Vol 10, Department of Defense Financial Management Regulation 1

2. Terminal Learning Objective
Action:
Conditions:
Standards:
Communicate the Financials Process
In a classroom environment using doctrinal and administrative publications, practical exercises, personal experience, handouts, discussion and access to GFEBS
With a minimum of 80% accuracy, confirm the processes and capabilities within GFEBS Financials
Show Slide #2: Terminal Learning Objective
Action: Communicate the financials process
Conditions: FM Leaders in a classroom environment using doctrinal and administrative publications, practical exercises, personal experience, handouts, discussion and access to GFEBS.
Standards: With a minimum of 80% accuracy, identify the processes within GFEBS Financials
SAFETY REQUIREMENTS: In a training environment, leaders must perform a risk assessment in accordance with DA PAM , Risk Management. Leaders will complete a DD Form 2977 RISK MANAGEMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation
RISK ASSESSMENT LEVEL: Low
ENVIRONMENTAL STATEMENT: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT.
EVALUATION. You will be given an exam which will include Review Detailed Expenditure Accounting Documents. A passing score on this examination is 80% and for International Students (80%).
INSTRUCTIONAL LEAD IN: The importance of understanding the GFEBS Financials process while identifying the sub-processes involved cannot be stressed enough. The importance of how the financials element fits into the GFEBS end-to-end process is a must in order for the successful execution of any given transaction code. Finally, understanding how financials integrates with the other GFEBS business process areas is a crucial element in the entire process. 2

3. Introduction to the Financials Process
Financial Management is the art and science of recording, classifying, summarizing, and reporting the financial transactions of an organization. It focuses on measuring and recording all activities that have a financial impact on the organization.
Financial Management provides a historical record of actual financial results and serves as the basis for future financial decisions for budgeting, allocation of resources, and procurement.
Show Slide #3: Introduction to the Financials Process
Section III. Presentation
Learning Step / Activity 1. Identify Key GFEBS terms and Definitions
Method of Instruction: ELM (large or small group discussion)
Facilitator's to Learner Ratio: 1:25
Time of Instruction: 02 hrs. / 30 mins.
Media: PowerPoint Presentation, Handout
Facilitator’s Note: Financial Management is the art and science of recording, classifying, summarizing, and reporting the financial transactions of an organization. It focuses on measuring and recording all activities that have a financial impact on the organization.
Financial Management provides a historical record of actual financial results and serves as the basis for future financial decisions for budgeting, allocation of resources, and procurement. 3

4. GFEBS Financials Objectives
Funds Management
Spending Chain
Project Systems
Reimbursable
Intermediate Documents (IDOCs)
Reports Business Intelligent (BI)/ERP Central Component (ECC)
Period/Year-End Close
Show Slide #4: GFEBS Financials Objectives
Funds Management (Pushing/Sending/Receiving Funds-Formal/Informal – includes General Fund management, budget execution, and budget formulation below HQDA level.
Spending Chain (Procuring goods and or svc’s. – includes initiating purchase requisition, checking funds, recording obligations, managing goods and services receipts, and logistics integration and inventory management.
Project Systems – includes creating projects.
Reimbursable – includes reimbursable order processing and debt management (WBS Elements).
Journal Vouchers - Ledger used to track changes.
Reports BI/ECC (Pulling Variants based on specificity)
BI is engineered for quick retrieval of data sorted in any number of ways and data is organized into easily-understood reports.
ECC module processes transactions in real time and acts as the financial core of the system.
IDOC’s – Electronic interfaces, usually associated with negative connotations.
Period / Year-End Close – includes finalizing actions at the end of each period/year 4

5. Key Financials Terms General Ledger (G/L) Journal Voucher (JV)
Period End Close
Year End Close
Standard Financial Information Structure (SFIS)
Defense Departmental Reporting System (DDRS)
Show Slide #5: Key Financials Terms
The G/L is the core of the Army’s accounting system. This formal ledger is the record where each financial transaction that occurs in the Army is recorded. Unlike the old G/L for the Army’s General Fund, the G/L in GFEBS is an automated, web-based system. When postings are made, GFEBS automatically posts the document to the appropriate G/L accounts. GFEBS also records all financial activities in real-time. This means that when a transaction is processed, it is immediately posted to the G/L. For instance, a GFEBS user with the appropriate roles based in Korea could view a customer invoice posted in Germany seconds after the posting.
A JV is a document that requests an adjustment to accounting entries that have a direct impact on G/L balances for the Period-End and Year-End closing and reporting processes. These journal entries identify the original amount and include an explanation for the adjustment, including supporting detail.
The Period-End Closing Process is a set of activities carried out at the end of a period (generally a month) to close/open posting periods and verify that the Army’s General Fund G/L accurately reflects the financial status of the Army.
The Year-End Close process is a set of activities carried out to close accounts and be sure that the Army’s General Fund G/L is in balance for the year. This close process incorporates all the activities involved in a standard period close, as well as additional activities needed to report the final financial status of the Army for the entire year.
SFIS is a standard for categorizing financial information among several dimensions to support financial management and reporting functions. It provides a common foundation to track, process, and report DoD business transactions.
Defense Departmental Reporting System Audited Financials Statements (DDRS-AFS), is the automated reporting application used to prepare and review the Department’s financial statements and notes.
Defense Departmental Reporting System Budgetary (DDRS-B) standardizes the DoD departmental reporting processes and produces monthly departmental reports based on the U.S. Government Standard General Ledger (USSGL) format and other standard attributes. DDRS-B replaced many of the legacy departmental budgetary reporting systems. 5

6. GFEBS Capabilities GFEBS General Ledger
Backbone of the Army’s accounting system
Records all Army financial transactions
Automated, web-based, real-time
Show Slide #6: GFEBS Capabilities
GFEBS General Ledger
Backbone of the Army’s accounting system
Records all Army financial transactions
Automated, web-based, real-time 6

7. GFEBS Capabilities (Cont.)
The FI process area in GFEBS
Manages the Army’s General Fund General Ledger (G/L) by:
Maintaining G/L accounts
Processing journal vouchers
Executing Period End Close
Executing Year End Close
Reconciling Army cash transactions with the U.S. Treasury
Reports the financial status of the Army to the Department of Defense and the U.S. Treasury
Show Slide #7: GFEBS Capabilities (Cont.)
The FI process area in GFEBS
Manages the Army’s General Fund General Ledger (G/L) by:
Maintaining G/L accounts.
Processing journal vouchers.
Executing Period End Close.
Executing Year End Close.
Reconciling Army cash transactions with the U.S. Treasury.
Reports the financial status of the Army to the Department of Defense and the U.S. Treasury. 7

8. GFEBS Capabilities (Cont.)
Everything that happens in GFEBS with a financial impact is reflected in the FI, Cost Management, and Funds Management (FM) business process areas.
Show Slide #8: GFEBS Capabilities (Cont.)
FI has close relationships with CM and FM. CM takes financial data posted to the G/L and stores it in a way that makes it useful for management. CM facilitates internal management accounting functions, whereas the FI module is more concerned with recording financial data for external reporting purposes.
The FM business process area performs the budgeting and funds control for general fund appropriations received by the Army. FM posts the budget for the fiscal year in GFEBS, which affects the relevant G/L Budgetary Accounts. FI verifies that these Budgetary Accounts are maintained throughout the year and appropriately opened and closed during the Year-End Close process. Whereas FM allocates and allots the appropriations the Army receives, FI manages the G/L Accounts to which those allocations and allotments are posted. FI also tracks and records, via the G/L Proprietary Accounts, how those funds are used. 8

9. GFEBS Capabilities (Cont.)
GFEBS interacts with and, in some cases, relies on, the
following organizations:
United States Congress
Office of Management and Budget (OMB)
General Accountability Office (GAO)
United States Treasury
Show Slide #9: GFEBS Capabilities (Cont.)
Key Organizations Involved in GFEBS Financial Management:
GFEBS interacts with and, in some cases, relies on, the following organizations:
United States Congress, is the bicameral legislature of the federal government of the United States consisting of two houses, the House of Representatives and the Senate.
Office of Management and Budget (OMB), assists the President in overseeing the preparation of the Federal budget and in supervising its administration in Federal agencies. The OMB also oversees and coordinates the Administration's procurement, financial management, information, and regulatory policies.
General Accountability Office (GAO), is an independent, nonpartisan agency that works for Congress. Often called the "congressional watchdog," GAO investigates how the federal government spends taxpayer dollars. The head of GAO, the Comptroller General of the United States, is appointed to a 15-year term by the President from a slate of candidates Congress proposes
United States Treasury is an executive department and the treasury of the United States federal government. It was established by an Act of Congress in 1789 to manage the governments revenue. 9

10. GFEBS Capabilities (Cont.)
GFEBS interacts with and, in some cases, relies on,
the following organizations:
Defense Finance and Accounting Service (DFAS)
The Office of the Secretary of Defense (OSD)
Headquarters, Department of the Army (HQDA)
Deputy Assistant Secretary of the Army - Financial Operations (DASA-FO)
Show Slide #10: GFEBS Capabilities (Cont.)
Key Organizations Involved in GFEBS Financial Management:
GFEBS interacts with and, in some cases, relies on, the following organizations:
Defense Finance and Accounting Service (DFAS), oversees payments to DoD servicemembers, employees, vendors and contractors. DFAS also provides Department of Defense decision makers with business intelligence, finance and accounting information. DFAS also supports customers outside DoD in support of electronic government initiatives. They include the Executive Office of the President, the Environmental Protection Agency, the Department of Energy, the Department of Veterans Affairs, the Department of Health and Human Services and the Broadcasting Board of Governors.
The Office of the Secretary of Defense (OSD), is the principal staff element of the Secretary of Defense in the exercise of policy development, planning, resource management, fiscal, and program evaluation responsibilities. OSD includes the immediate offices of the Secretary and Deputy Secretary of Defense, Under Secretaries of Defense, Director of Defense Research and Engineering, Assistant Secretaries of Defense, General Counsel, Director of Operational Test and Evaluation, Assistants to the Secretary of Defense, Director of Administration and Management, and such other staff offices as the Secretary establishes to assist in carrying out assigned responsibilities.
Headquarters, Department of the Army (HQDA), is the highest level headquarters in the Department and exercises directive and supervisory control over it. HQDA is composed of the Office of the Secretary of the Army; Office of the Chief of Staff, Army; the Army Staff; and specifically designated staff support agencies.
Deputy Assistant Secretary of the Army - Financial Operations (DASA-FO), is responsible for policies, procedures, programs and systems pertaining to finance and accounting activities and operations, Army financial management systems and data integration activities, Army programs for internal control, internal review and audit compliance, the Army Travel Charge Card, fraud, waste and abuse, and other management evaluation activities. 10

11. LSA #1 Check on Learning
Q: What are two of the three functional areas discussed in this lesson?
A: Funds Management, Spending Chain, and Reimbursable
Q: What is Financial Management?
A: The art and science of recording, classifying, summarizing, and reporting the financial transactions of an organization.
Show Slide #11: LSA #1 Check on Learning
NOTE: Read and ask the following check on learning question and facilitate discussion on answers given.
NOTE: The answer to each question will appear when you hit enter.
Q: What are two of the three functional areas discussed in this lesson?
A: Funds Management, Spending Chain, and Reimbursable
Q: What is Financial Management?
A: The art and science of recording, classifying, summarizing, and reporting the financial transactions of an organization. 11

12. LSA #1 Summary 12 Show Slide #12: LSA #1 Summary
During this lesson, we defined financials and identified the sub-processes involved in GFEBS. We then explained how financials fits into the GFEBS end-to-end process. Finally, we explained how financials integrates with the other GFEBS business process areas.
“Or”
NOTE: Have one learner from each group to explain the most important take away to them from this lesson. Facilitate a discussion on each answer. 12

13. Show Slide #13: Questions?
Instructor Notes: Answer any questions the students may have.

14. TLO Summary Action: Communicate the Financials Process Conditions:
Standards:
Communicate the Financials Process
In a classroom environment using doctrinal and administrative publications, practical exercises, personal experience, handouts, discussion and access to GFEBS
With a minimum of 80% accuracy, confirm the processes and capabilities within GFEBS Financials
Show Slide #14: Terminal Learning Objective
Facilitator’s Note: Reiterate the TLO
Action: Communicate the financials process
Conditions: In a classroom environment using doctrinal and administrative publications, practical exercises, personal experience, handouts, discussion and access to GFEBS.
Standards: With a minimum of 80% accuracy, identify the processes within GFEBS Financials 14