1. Welcome to / Bienvenue à
Hosted by | Présenté par

2. HPBA Canada Annual General Meeting Assemblée générale annuelle HPBA Canada
Call to order

3. HPBA Canada Annual General Meeting | Assemblée générale annuelle HPBA Canada
Agenda
Meet the HPBA Canada Board
HPBA Report
Update
Market Research
Financial Report
Time for Change?
Committees Update
Other Business
Adjournment of AGM
Regional Event/Meeting Presentations
Atlantic Chapter
Central Chapter
Western Chapter
APC
Questions & Answers
Adjournment
Agenda
Rencontrez les membres du Conseil d'administration de HPBA Canada
Rapport de HPBA
Update
Market Research
Rapport financier
Rapports d'activités des comités
Autres affaires
Fin de l’assemblée générale annuelle
Présentation des régions et affiliés
Section de l’Atlantique
Section de Central
Section de l'Ouest
APC
Questions & Réponses
Fin de la réunion

4. HPBA Canada Board of Directors 2014-15 | Conseils d’administration de HPBA Canada
Martin Miles Miles Industries President | Président
Paul Hebert Travis Industries Past President |Ex-président
Kim Davis Atlantic Fireplaces Vice President | Vice-président
Eric Barnhill Compact Appliances Treasurer & Atlantic Chapter Rep | Trésorier et Section de l’Atlantique
Ingrid Schroeter Napoleon HPBA Representative |Représentant au conseil de HPBA
Alan Baroey Marsh’s Stoves Director at Large | Représentant général
Dominique Pagé United Buyers Group Director at Large | Représentant général
Steve Turnbull US Stove Director at Large | Représentant général
Regional Representatives | Représentants régionaux
Kathy Morningstar Stamford Fireplaces Central Chapter |Section de la Central
Steve Abrams Concorde Distributing Western Chapter | Section de l’Ouest
Jean-François Fauteux Maison D.F. APC
Jack Goldman HPBA Non-Voting | Non-votant
Staff | Personnel
Tony Gottschalk Director of Government Affairs/CEO |
Laura Litchfield Director of Operations |
Anne Deslauriers Administrator | Administrateur
Erika Pollock Special Projects | Coordinateur

5. HPBA Update

6. Market Research

7. HPBAC Financial Report
Finance Committee
Board
Eric Barnhill, Treasurer
Martin Miles, President
Kim Davis, Vice President
Staff
Laura Litchfield
Tony Gottschalk

8. HPBAC Financial Report
Finance Committee
Meets quarterly to review financial reports in detail
Develops draft annual budget for review and approval by Board
Makes recommendations to Board on investment of Reserve funds

9. Treasurer’s Report|Rapport Du Trésorier
HPBAC Estimated Profit and Loss YE 2014
État des revenus et dépenses
2014
2014 v 2013
2013
Budget
Year End
+/-
Net HPBAC Membership Revenues Cotisations nettes des membres HPBAC $
57 531$ $ $
Net HPBA Revenue Sharing
Partage de revenus de HPBA nets $ $ $ $
Members Services Revenues
Revenus des Services aux membres $
8 785 $ $
3 000$
Other Income Autres revenus
5 500 $
14 318$
8 818 $
-4 387$
Special Project / Chapter Income
Revenus des chapitres
26 000$ $
-525 $ $
TOTAL REVENUES REVENUS TOTAUX $ $ $ $
Members Services Expenses Dépenses des services aux membres $ $ $ $
Operational Expenses $ $ $ $
Other expenses Autres dépenses
3 600 $
3 700 $
100 $
8 228 $
Special Project Expenses $ $ $ $
TOTAL EXPENSES DÉPENSES TOTALES $ $
-4 002$ $
SURPLUS (DEFICIT) SURPLUS (DÉFICIT)
8 289 $ $ $ $
Revenue
Decline in non-manufacturing dues due to a fall in membership. We hope to recover these members in 2013
Expenses were cut in order to offset the decline in membership.
Projected profit for 2012 of approximately $20,000
Some of this profit represents funds that were earmarked for projects in 2012 that will be paid for in 2013.
Total spending for these projects will be close to $10,000 , includes Funds for Gas Fireplace training program, legal fees for incorporation as a Federal not-for-profit and a public relations project
This will leave $10,000 as a contribution to Reserves

10. HPBAC Financial Report
Reserves
As of February 19, 2015 $63,007
Target $143,865
Contribution scheduled from 2013 surplus $20,000
Original goal to reach target by YE 2017

11. HPBAC National Role
National government affairs and assistance with regional issues
Communications
Membership
Education – program development
Liaise with HPBA and other affiliates
Liaise with Chapters
Liaise with other industry stakeholders

12. Role of the Chapter Membership
Implement and promote membership programs
Engage with members locally
Provide networking opportunities
Develop regional programs
Facilitate membership renewals and development

13. Role of the Chapter Government Affairs
Formulate policy, positions and messaging for regional issues
Communicate policy, positions and messaging to members and the national GA Committee
Support national efforts as required

14. Role of the Chapter Communications
Media and public relations – provide local, trained person to deal with local media
Development of regional promotional and communication vehicles where appropriate

15. Role of the Chapter Education
Development of regional education program, delivered locally
Promotion of regional educational events to members
Support and promote national educational efforts

16. Government Affairs Role
To monitor or coordinate the monitoring of all industry relevant code, regulatory and legislative issues in Canada.
To define and advocate HPBAC’s position on all codes, regulatory, and legislative matters in support of the interests of all segments of the industry.

17. Government Affairs Role
To provide forum to develop industry consensus on issues of common concern.
To promote industry’s interests with federal, provincial, and local agencies, throughout Canada, toward the development of reasonable public policies that are protective of public health, safety, and the environment.

18. Education Committee Role Develop programming
Work with Chapters to implement
Liaise with HPBEF
Liaise with WETT
Last year the committee worked on putting together a series of key webinars with special low, low pricing for members. They are HPBEF webinars that we are offering live. The technical sessions will be revised for the Canadian audience. We’re still working on the scheduling of these sessions but they will be held this spring. We host the webinars every second Tuesday at 11am EST.
We are still working on the Canadian version of the gas hearth installation program. We’ve spent a lot of time working out the best way to provide gas training and the committee feels we must get our feet wet with Canadian versions of NFI manuals first before we dive into a more comprehensive program with certification. You can certify through NFI in the meantime.
HPBA hosts a Government Affairs Academy most years and those of us who have attended have found it to be intensive and beneficial but it is definitely focused on the US system so we’re investigating the possibility of starting a smaller scale Canadian version. Possibly for We’d be interested in knowing what members think of this idea.

19. Member Services Committee
Role
Membership development, retention and engagement
National events
Develop and monitor programs

20. Communications Committee
Role
Promotional and communications material and vehicles
Media and Public Relations
Member communications
Social Media
Development and maintenance of website
Canadian Anti-Spam Legislation comes into effect July 1, HPBAC will be sending s to all current addresses on our database and distribution lists which will ask for explicit permission to continue sending to the recipient. If you do not accept or subscribe we will have to remove you from our newsletter and other distribution lists.
In order to help members to be compliant with the regulation we will host a free webinar on permission-based marketing in late March or early April which will be recorded and posted on our website for viewing.
It’s important that you act soon to achieve compliance so you can continue to communicate with customers electronically once the Act comes into effect.
Newsletters are published 8-10 times each year.
Bulletins are published when an issue arises that merits timely attention
The committee has helped to promote the new series of webinars HPBAC’s Education Committee has organized and set up the registration process on Constant Contact. The recorded versions of the webinars will be available on HPBAC’s website once the series is complete.

21. Role of the Members An association is a community of peers who:
Share information
Gain insights
Make connections
Volunteers also:
Gain leadership experience
Become experts on the association and the issues
Make even more connections
Help define and develop policies and positions

22. Role of the Members How do you make the most out of your membership?
Read communications from the association
Attend meetings and events and enjoy being part of a community
Learn – through experts and peers
Educate others if you can
Use affinity programs. Participation gives us negotiating power
Visit HPBAC and HPBA websites to access information on statistics, trends, regulatory issues and more
Make use of press releases by taking them to your local newspaper
Provide feedback to the association - what are your needs and expectations?

23. Role of the Staff
An association is like a business and requires staff to operate Dedicated staff are focused on association activities full time
Respond to the needs of the industry on a day-to-day basis
Implement plans and programs at direction of Board and Committees
Make recommendations on policy, governance, finance, operations and member programs
Manage daily operations in compliance with the law
Engage with relevant regulatory bodies to protect the industry’s interests

24. Role of the Staff
Staff implement and facilitate at the direction of the Board
Members provide input to the Board and to Staff
Staff provide input on operational matters and governance

25. HPBAC Structure Time for Change?
Chapter Boards have approached HPBAC Board of Directors regarding the difficulty of meeting the requirements of committee structure

27. HPBAC Structure Time for Change?
New regulation federally and in some provinces requires a lot of work and legal help to bring chapters into compliance
Administration is onerous and time consuming for Chapters
Volunteers would like to focus on regional issues and activities
Difficult to engage staff working 10 hours per week or less
Would like to decrease costs and increase focus on providing member benefits by streamlining organization

28. HPBAC Structure Options for Future – Option 1 Centralization
Chapters dissolve legal entities and merge with National
Administrative matters dealt with by National staff
Duplication of efforts removed
Accounting, government reports and compliance issues would be required for one central organization only
Regional committees focus on regional issues and activities
Each region would have budget based on membership for its activities
Regions would assign at least one representative to each National committee providing two-way communication

29. HPBAC Structure Options for Future – Option 2 Status Quo
Would require Chapters to maintain and populate committee structure or National to revise structure
Western Chapter must re-incorporate
Central Chapter will have to re-incorporate when Ontario regulation is finalized
Administration will be contracted to National by Western Chapter and is currently contracted to National by Central
Duplication of efforts will continue
Strain on volunteers to manage governance and regional activities

30. HPBAC Structure Next Steps
Each Chapter Board is reviewing the two options
Boards will present options to members for input and vote
Votes to take place by end of June
New agreements and bylaws will be drawn up once decisions have been made
National will incorporate federally
Chapters will proceed with chosen course of action either merged with National or as separate legal entities

31. Committee Charters
New Government Affairs Committee charter has been approved by the HPBAC Board
Designed to facilitate involvement of more members in GA activities
Maximum 8 Voting members plus Chair
Non-Voting ‘Attending’ members
Other committee charters will be reviewed and updated

32. Other Business Approval of the actions of the HPBAC Board of Directors
Motions
Propositions
Approval of the actions of the HPBAC Board of Directors
Approval of the appointment of BDO Dunwoody in Huntsville as accountants
Approbation des décisions du Conseil d’administration de la HPBAC
Approbation de la nomination de BDO Dunwoody de Huntsville comme comptables

33. Questions & Answers Questions & Réponses

34. Western Chapter 2015 Tee It Up Sessions We’re making plans.
Watch out for details on our upcoming Tee It Up sessions.