1. OVERVIEW PAN SOUTH AFRICAN LANGUAGE BOARD
DEPARTMENT OF ARTS AND CULTURE
9/20/2017
OVERVIEW PAN SOUTH AFRICAN LANGUAGE BOARD
DIRECTOR-GENERAL: ARTS AND CULTURE
DATE: 17/04/2018
A total of 68%

2. PRESENTATION OUTLINE Strategic overview Review of performance
Non-financial
Financial
Audit improvement plan
Governance
Update on the PanSALB Forensic Investigation
Challenges and interventions

3. DEPARTMENT OF ARTS AND CULTURE
11/15/2018
STRATEGIC OVERVIEW

4. OUTCOME ORIENTED GOALS
THE STORY LINE
VISION
The custodian of multilingualism to promote social cohesion in South Africa.
MISSION
Promote multilingualism; Create conditions for the development and use of all official South African language, including the Khoi, Nama and San languages and Sign Language; Promote respect for and recognition of all languages, including previously marginalised languages and all other languages commonly used by communities in South Africa; Promote the development of previously marginalised languages; Advocate for rights relating to language and the status of languages; Initiate, enable and conduct research in accordance with PanSALB’s mandate
OUTCOME ORIENTED GOALS
Creation of the organisation’s sustainable institutional ability to deliver on the core business and comply with legislation
Creation of conditions for the development and use of the South African Languages
STRATEGIC OBJECTIVES
Delivery of Human Resource management services
To create awareness campaigns and monitoring of linguistic human rights violations
Delivery of financial management services, supply chain management services, and management accounting and reporting and reporting services to PanSALB in compliance with PFMA prescripts and Treasury regulations
Delivery of marketing, communication and stakeholder management services
Delivery of information technology services
Delivery of high quality institutional performance and enhancement of corporate governance services

5. ALIGNMENT TO DAC GOALS DAC OUTCOME ORIENTED GOAL
ENTITY STRATEGIC OBJECTIVES
KEY OUTPUTS AND TARGETS FOR 2018/19
BUDGET ALLOCATION PER OUTPUT
A transformed and productive ACH sector
- A sector that actively develops, preserves, protects ad promotes diverse ACH
To create awareness campaigns and monitoring of linguistic human rights violations
Number of dictionaries developed and produces per year (11) R
Terminology list authenticated
Language research R
Constitution of National Language Bodies R
Constitution of Provincial Language Committees R

6. ALIGNMENT TO DAC GOALS DAC OUTCOME ORIENTED GOAL
ENTITY STRATEGIC OBJECTIVES
KEY OUTPUTS AND TARGETS FOR 2018/19
BUDGET ALLOCATION PER OUTPUT
2. An effective and efficient ACH sector
Institutional performance and governance services (strategic planning, monitoring and evaluation and risk management)
Provide corporate ethical conduct and corporate governance best practice though performance monitoring and risk management and internal audit services
Auditor-General: R
Internal Audit Fees: R

7. LINKS TO THE 10-DAC PRIORITIES
DAC PRIORITY AREA
ENTITY’S KEY OUTPUTS AND TARGETS FOR 2018/19
Promotion of languages and improving the functioning of the Pan South African Language Board
Number of dictionaries developed and produces per year
Terminology list authenticated
Revised spelling and orthography rules
Language research
Constitution of National Language Bodies
Constitution of Provincial Language Bodies
Establishment of Khoi, Nama and San centre
Improving reporting and Compliance
Provide corporate ethical conduct and corporate governance best practice though performance monitoring and risk management and internal audit services

8. DEPARTMENT OF ARTS AND CULTURE
11/15/2018
REVIEW OF PERFORMANCE

9. THREE YEAR PERFORMANCE OVERVIEW
DEPARTMENT OF ARTS AND CULTURE
9/20/2017
THREE YEAR PERFORMANCE OVERVIEW
2015/16
2016/17
2017/18 (up to 2nd Quarter)
Targets achieved
65%
96%
88%
Targets not achieved
35% 4%
12%
A total of 68%

10. THREE YEAR INCOME AND EXPENDITURE TRENDS
PANSALB
2015/16
2016/17
2017/18 as per 3rd quarter
R’000
Income
Not available
Government Grant
93 692
Other Income
6 313
5 412
Expenditure
94 764
98 565
Surplus / (Deficit)
22 865
5 241

11. THREE YEAR STATEMENT OF FINANCIAL POSITION
PANSALB
2015/16
2016/17
2017/18
R’000
Current Assets
27 272
50 131
Not available
Non-Current Assets
6 290
5 303
Total Assets
33 562
55 434
Current Liabilities
13 558
12 849
Total Liabilities
20 668
19 743
Net Asset Value (NAV)
12 894
35 691

12. ANALYSIS OF CASH AND CASH EQUIVALENTS
PANSALB
2015/16
2016/17
2017/18
R’000
Cash and Cash Equivalents
17 126
37 561
Not available
Add: Trade and other receivables
1 078
1 560
Less: Current Liabilities
13 558
12 849
Less: Commitments
6 328
4 892
Net Working Capital/Surplus Funds
1 682
21 380

13. AUDIT IMPROVEMENT PLAN
DEPARTMENT OF ARTS AND CULTURE
11/15/2018
AUDIT IMPROVEMENT PLAN

14. AUDIT OUTCOMES Disclaimer Qualified Unqualified PANSALB 2014/15
2015/16
2016/17
Audit Outcome
Disclaimer
Qualified
Unqualified

15. AUDIT FINDINGS ACTION PLAN
ACTIVE FINDING
ACTION TAKEN
PROGRESS IN %
COMPLETION DATE
Not Available
The institution has not been submitting the Audit Implementation Plan to the department.

16. DETAILS OF IRREGULAR EXPENDITURE
PRESCRIPT REGULATING ACTIVITY
AMOUNT
ACTION TAKEN
Irregular Expenditure incurred as a result of institutions procuring goods or services by means other than through competitive bids.
Treasury Regulations 16A6.4 R
Disciplinary steps taken / criminal proceedings.
Condonation of irregular expenditure in accordance with the National Treasury guidelines is being awaited.
Interest charged on late payments to supplier and legal costs
SCM Prescripts
R605
Investigation currently being conducted.

17. DEPARTMENT OF ARTS AND CULTURE
11/15/2018
GOVERNANCE

18. COMPOSITION OF COUNCIL
NAME OF COUNCIL MEMBER
EXPERTISE
GENDER
RACE
NO BOARD

19. COMPOSITION OF MANAGEMENT
NAME
DESIGNATION
GENDER/RACE
CONTRACT/ PERMANENT
CONTRACT EXPIRY DATE
Dr RRM Monareng
Chief Executive Officer
Male
Contract
30 June 2020
Mr Thalifani Khubana
Chief Financial Officer
31 January 2022
Mrs Salmina Maepa
Acting Executive Head: Languages
Female
Acting

20. TOTAL STAFF COMPLEMENT
COMPOSITION OF STAFF
TOTAL STAFF COMPLEMENT
GENDER
RACE
Male
Female B C I W 63 21 42 62 1

21. OVERSIGHT ACTIVITIES 2014/15 2015/16 2016/17 2017/18
Number of Council members 15
13 (board dissolved on 12 January 2016) -
Number of Council meetings
Number of Council committee meetings
Attendance rate of Council meetings
Number of Audit Committee meetings 2
Number of Management meetings
Number of Staff meetings .

22. UPDATE ON THE PanSALB FORENSIC INVESTIGATION
BACKGROUND
The Department received allegations of maladministration at the Pan South African Language Board (PaNSALB). The allegations mostly implicate the Chief Executive Officer and borders around possible irregular, fruitless and wasteful expenditure, misconduct, as well as irregular appointments, amongst others.
The Department through the Internal Audit Unit, appointed Gobodo Forensic and Investigative Accounting (Pty) Ltd to conduct the forensic investigation into the allegations referred to above, through the relevant and approved Supply Chain Management Procurement processes; and the investigation effectively commenced on the 15th March 2018, following the special/precautionary leave of the Chief Executive Officer to allow for the investigation to take place unimpeded.
STATUS OF INVESTIGATION
The investigation is in progress, and information/documents/records were provided to the GFIA investigation team from the 16th March and continue to be submitted as more is required and is being analysed together with necessary interviews.
The team has reconciled the request for information to the documents provided and there are few key documents that are still missing but being followed up.
RECOMMENDED FURTHER ACTION
Noting the work covered thus far, the hours planned for the full investigation (505 hours /63 days) against the allegations made, the Chief Executive Officer’s special leave / precautionary leave has been extended with a further 6 weeks to give the investigation team sufficient time to objectively perform their activities without compromising the integrity of the information, and or facts. It is anticipated that the investigation will be completed by Mid May 2018.
Further progress will be provided once significant milestones have been reached. 22

23. DEPARTMENT OF ARTS AND CULTURE
11/15/2018
CHALLENGES

24. MATTERS OF INTERVENTION
ISSUE
INTERVENTION
STATUS
During 2013/14 financial year PanSALB overspend its budget by R
Funds were requested by the Department from Treasury to cover cost of certain items that PanSALB could not honour, e.g service providers, litigation costs, UIF and SARS payments
An amount of R was approved for transfer to the PanSALB to cover those items
Dissolution of the Board of PanSALB on 12 January 2016
Department appointed the Advisory Body on 13 May 2016 to assist with returning the organisation to normality and advise the Minister on issues requiring attention.
The Advisory Body was dissolved on 20 September The reason was lack of cooperation from the CEO of PanSALB

25. MATTERS OF INTERVENTION
ISSUE
INTERVENTION
STATUS
Staff litigation matters
The Department made available an amount of R20 million to utilised for settlement with the dismissed staff
8 employees who took the matter to the CCMA were paid an equivalent of 10 months salary to the value of R Currently PanSALB has spent R There is a remaining amount of R
Financial Challenges experienced by PanSALB
The Department requested National Treasury to assist PanSALB with additional funding
An amount of R10 million was made available to increase the baseline allocation of PanSALB
Re-constitution of the Board of PanSALB
After the case challenging dissolution was dismissed, the Minister approved that the process to re-constitute the Board be started. Advertisement calling for public nominations were placed on newspapers
Nominations were receives and forwarded to the Portfolio Committee on 7 November 2017 for shortlisting and interviews.

26. DEPARTMENT OF ARTS AND CULTURE
9/20/2017
THANK YOU
A total of 68%