1. ASRSP Monthly Meeting September 20, 2016
Research Portal
ASRSP Monthly Meeting
September 20, 2016

2. Agenda How it all Started Making it Happen Demo of Application
Looking Ahead

3. Getting Started

4. Working with Users
Pulled together focus groups of research staff from across the university
Started with the questions:
What would help faculty and staff manage research at Northwestern?
What would that look like?
Engaging faculty to review and weigh in on prioritization

5. Some Work-products

6. What we Learned
Research is complicated to manage, involving many systems
There is a need for one, easy application to bring all of the necessary information together
Identified over 25 features to be included in the application
Access to information can be an obstacle
Clear, transparent financials are the biggest priority for faculty

7. Making it Happen

8. Leadership
Pulled together a Steering Committee of school, research, and information technology leadership.
Worked to plan how we would tackle expressed needs
Established an Executive Committee of executive school, research, financial, and information technology leadership
Confirmed and approved plan and expanded access

9. The Plan Work quickly and get the highest priority features out first
Build on user feedback to refine and improve features
Build using technology that pulls from source systems
Three major releases:
August, February, 2017, August, 2017

10. What is Different
Investigators have expanded access to view all sponsored projects where they have key role:
PI, Co-I, Co-PI, Mentor, etc.
Staff have expanded access to view all investigators’ sponsored projects and pending proposals

11. What is the Same
We built the application using information from standard Cognos BI reports
Same calculations, etc.
Data in the application is 24 hours old
Same as if you were to run a GM045 in the current period

12. Demo!

13. Looking Ahead

14. Releases One Two Three Research Portfolio View Project Financials
Pending Proposals
Non-sponsored Projects
Projections
Security Model
Application Design
Release One Enhancements
Returning to Users to decide what should be developed
IRB/IACUC Information
Compliance Training
Other Support
Effort
Alert/Approval Inbox
Project financials by project year
Subcontract Management
Salary Information
Projection Tool

15. Usage

16. Questions?