1. CFAS Spring Meeting Speaker Orientation
Gabriela Popescu, PhD, CFAS Chair-Elect and Program Committee Chair
Eric Weissman
Senior Director, CFAS Engagement

2. Goals of Today’s Call Cover meeting basics
Address speaker considerations
Set expectations for venue
Define speaker and moderator roles
Describe possible takeaway products
Field questions and special requests

3. Meeting Basics April 19-21 at the Westin Chicago River North
14 Pre-Conference Sessions (committees, new rep orientation, leadership curriculum, “how to be a better CFAS rep”)
4 Plenary Sessions
AAMC Leadership Session
CFAS Business Meeting
12 Breakout Sessions
Poster Session + Poster Presentations
Networking Sessions

4. Session Considerations
Plenary sessions are 90 minutes long
Breakout sessions are 75 minutes long
Meeting room setups include rounds or crescent rounds to facilitate group work and discussion as needed
All rooms will be equipped with microphones, laptop computer, podium, speaker/panelist seating area, and projector and screen
Session slides can be distributed online to attendees with presenters’ permission

5. Consider the Themes
Breakout themes are derived from the plenary sessions and woven into the program.
“Advocating for Sustainable Regulation in Biomedical Research, Education, and Clinical Care” (theme: advocacy and research)
“Bringing the Joy Back into Academic Medicine” (theme: faculty wellbeing)
“Challenges & Trends for Medical Educators” (theme: education and faculty development)
“Nurturing Leaders” (theme: leadership development)

6. Presentation Goals
CFAS is all about information and knowledge sharing, networking, conversation, and connections.
Allow at least 15 minutes for open Q&A to engage the audience
Whenever possible, make sessions interactive as opposed to lecture-based
When discussing challenges, focus on solutions over problems
Consider a takeaway for participants, such as a handout, toolkit, or PowerPoint presentation

7. Moderator Roles Session moderators have a variety of roles:
Before the meeting: Convene speakers to agree upon timing, topic details, and format
At the meeting: Describe to attendees overall goals of the session
Introduce speakers to the audience
Track time and maintain focus of the session, redirecting as needed
Facilitate Q&A and audience discussion
Oversee post-meeting products if applicable

8. Preparing for Your Session
If you have not done so already, please:
Set up a conference call with panelists or co-presenters to identify specific topics and focus
Clarify specific speaker and moderator roles, setting expectations for all presenters
Review the session as it appears in the online program to ensure the description and learning objectives remain accurate
( and click on meeting link)

9. Creating a Durable Product
CFAS is building a tradition of creating durable products that reflect ongoing work as covered in meeting sessions, particularly plenaries. Successful examples include:
Published papers on the topic presented
Whitepaper for distribution to specific audiences
Online listing of resources and tools
We are open to your ideas on how to give a longer life to your presentation and we will assist.

10. Any Special Requests?
If you anticipate a special need or have a specific request for room set up, now is the time to ask… We may not be able to accommodate a request once we’re in Chicago. Contact meeting planner Jodi VanWoerkom

11. Questions? Assistance? Please reach out to:
Gabriela Popescu (meeting themes)
Eric Weissman (CFAS questions)
Stephen Barry (logistics)
Jodi VanWoerkom (meeting site, logistics)

12. © 2017 AAMC. May not be reproduced without permission.