1. Data Pipeline Town Hall February 5, 2015
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Introductions 3

4. Today’s Agenda Open Collections in Data Pipeline
Poll - Data Pipeline Checklist
Human Resources
School Discipline and Attendance
11th Grade Alt Assessment
Student End of Year
Course Codes
Student and Discipline Interchange
Special Education December Count 4

5. Open Data Pipeline Collections5

6. Open Data Pipeline Collections
Year Round
Directory
RITS
EDIS
TSDL – Interchange open 6

7. Open Data Pipeline Collections
Snapshot
Special Education December Count (February 5th Final Report Review and Final Approval)
RITS
EDIS
Directory
Special Education IEP Interchange
Student Interchange
Staff Interchange
Special Education December Count Snapshot 7

8. Open Data Pipeline Collections
Snapshot
Human Resources (February 20th 2015 HR Snapshot Final Approval, Collection Closes)
EDIS
Directory
Staff Interchange
Human Resources Snapshot 8

9. Open Data Pipeline Collections
Snapshot
11th Grade Alternate Assessment
Student Interchange
Directory
RITS 9

10. Human Resources 10

11. Timeline Deadline - Friday, February 20th 2015
Required to have HR snapshot error free and finalized before or on this date
No penalties to finalize early

12. Technical Assistance (TA)
Requests for TA is at a higher volume this week
Priority at this time is as follows:
File upload issues
Edit issues, errors and then warnings
HR report questions related to FTE, or HQ report
I thank you all for your patience and hard work! 12

13. Defects Recently Fixed
HR107 – errors for school code 9980, which should not be getting the error for any district.
Cognos – Highly Qualified Report: HQ Teacher column – fixed for majority, however still an issue for others showing N when it really should be Y.
HR007 – full time teacher at each school, have entered exceptions to those appropriate requests in meantime. 13

14. Resources Staff Interchange: http://www.cde.state.co.us/datapipeline
For Highly Qualified questions:
Jennifer Simons at
Documents posted online in staff interchange link
Human Resources: 14

15. Contact Information
Annette Severson:
Phone:
Fax:
In s or voic messages, please include:
District Code
Error code(s) if applicable
Where assistance is needed; such as ‘files won’t upload’ or ‘getting error HR### for EDID ######## and I don’t know why’ 15

16. School Discipline and Attendance (SDA)
Previously the ADE Safety and Discipline Indicators (SDI) Collection

17. SDA Status
File Layouts and business rules available at:
Files should be ready for testing in April 2015
Creating a page or cognos report to indicate if there were no discipline incidents to report or firearms to report for a school or schools within the district to prevent from having to zero-fill records 17

18. Identity Management Roles
Roles have been created and should be available for your Local Access Manager to assign:
IdM Role
Enables User to:
SDA~LEAAPPROVER
Finalize, Submit, Modify and View Data
SDA~LEAUSER
Submit, Modify and View Data
SDA~LEAVIEWER
View Data 18

19. SDA Overview Periodic collection in Pipeline 4 files:
Discipline by Action File
Firearm (GFSA) Discipline File
Discipline by Student Demographic File
Attendance Data File
Timeline expected to be similar to previous SDI collection within ADE (May – July)

20. Discipline by Action File
One record per school and type of behavior with counts of actions taken per behavior.
Behaviors – Drug violation, Alcohol violation, Tobacco violation, 1st, 2nd Degree or Vehicular Assault, Dangerous Weapon, Robbery, Other Felony, Disobedient/Defiant or Repeated Interference, Detrimental Behavior, Destruction of School Property, Other Violation of Code of Conduct, 3rd Degree Assault/Disorderly Conduct
If there are no behaviors to report for a school, no record will be needed in file

21. Firearm (GFSA) Discipline File
One record per school and firearm weapon with counts of actions taken.
If there are no firearms to report for a school, no record will be needed in file

22. Discipline by Student Demographic File
One record per subset of students disciplined by school
More detailed information on students disciplined:
Ethnicity/Race
Gender
Grade Level
IDEA/Special Education status
Section 504 Status
ELL Status
Counts of students by action taken

23. Attendance Data File One record required per school
Same data collected in previous years by school:
Length of school year
Total days attended by students
Total days excused by students
Total days unexcused by students
Total possible attendance days
Number of students truant four or more days in a month
Number of students truant ten or more days in a school year
Number of students truant for both conditions listed above

24. Additional Information
Contact Annette Severson at:
(303)
Coming soon:
March & April – Webinar trainings
April – Testing opportunity
May – Collection opening in Pipeline

25. 11th Grade Alternate Assessment25

26. 11th Grade Alternate Assessment
Town Hall
Data Pipeline Collection
2015
This PowerPoint is designed to assist District Assessment Coordinators and Data Respondents with the entry of student response scores following the administration of the 11th Grade Alternate for the Colorado ACT April 1-25, Please call or if you have questions.
Linda Lamirande
Exceptional Student Services Unit 26

27. 11th Grade Alternate Assessment for Colorado ACT : Resources
Assessing Students with a Disability Webpage - 11th Grade Alternate
All information related to the 11th Grade Alternate Assessment is posted on the Assessing Students with a Disability webpage. 27

28. Jan. 27-Jan. 31 Take a Preliminary Snapshot
11/16/2018
Jan. 27-Jan. 31 Take a Preliminary Snapshot
Data Respondent
Creates Preliminary Snapshot
Check Student October fields:
enrolled grade level
alternate_assessment_participant fields
Correct any Errors
District Assessment Coordinator
Verify Roster against IEP
Submit Test Order
**You are NOT actually SUBMITTING the snapshot until May 8
So after access and user role is assigned, we’ll begin the steps of the collection.
The first snapshot you will take is a January Preliminary Snapshot. It will serve two important purposes:
Create and verify the roster of testing students;
correct any errors.
Remember, the data we use is that the student is enrolled in the 11th Grade and that they are qualified to participate in alternate assessment. Check the file layout document for details about these two fields. 28

29. Feb. 3-7 New Test Order Tab EVERY DISTRICT WILL SUBMIT AN ORDER NEW!
11/16/2018
NEW!
Feb New Test Order Tab
District Assessment Coordinator Orders Materials – NOW IN DATA PIPELINE
Use your verified Roster= # needed
Feb Order test materials
EVERY DISTRICT WILL SUBMIT AN ORDER
ZERO= no eligible students OR
NUMBER of test packets NEEDED
Coordinate with Facility Schools
EACH district will submit an order, whether you have any eligible 11th Graders testing or not. Let me repeat…..EVERY district will submit an order…..
ZERO = no 11th Grade students testing this year
NUMBER NEEDED: ______________
The screen will be found as a separate tab called “Test Order” under the “11th Grade Alt Assess” tab and is not part of the status dashboard. The user will select School Year and Organization, and then the BOCES will be automatically populated. When the Search button is clicked, the information for that School Year and Organization will populate the name, address, , and test number information. The user can modify any of that information as well as enter in the number of tests to be ordered, then click Save. 29

30. Order Test Packets Now in Data Pipeline
11/16/2018
NEW!
Order Test Packets Now in Data Pipeline
Preliminary Snapshot
Verify Roster
Order Test Packets
Jan. 27
Data Pipeline
CDE will print and distribute the test packets to DACs. We will move the mailing distribution window up a week earlier than this year to March 3-14 to accommodate Spring Break times.
Make sure all test administrators have been trained and distribute materials March 18-March 31st prior to the opening of the testing window. Failure to have the tests delivered to the test administrators in a timely fashion may constitute a misadministration.
In fairness to Test Administrators and students, it is important that they be afforded the full testing window to complete the 36 performance tasks. Then when the testing window closes, the data entry window opens for the DAC to enter the student’s scores.
Feb. 3-7
Complete the Test Order and Save

31. Order Test Packets Now in Data Pipeline
11/16/2018
NEW!
Order Test Packets Now in Data Pipeline
EXACT SHIPPING ADDRESS of Person who is responsible to RECEIVE & Distribute Materials
This is the test development slide for the new Test Order form. The new Test Order tab is now active in the system.
If there is information pre-populated, simply review, make any needed corrections, and enter the number of packets needed. Be sure to hit the SAVE button.

32. Order Test Packets Now in Data Pipeline
11/16/2018
NEW!
Order Test Packets Now in Data Pipeline
If your district does not have any eligible 11th Grade Students this year, enter 0 (zero) and SAVE. If you do happen to get a student in before the opening of the testing window, your test administrators can watch the recorded training and we will overnight a packet to you.
No Eligible Students THIS YEAR?
ENTER ZERO

33. March 3-14 District Receives Materials
11/16/2018
March 3-14 District Receives Materials
District Assessment Coordinator
Receive materials
Keep secure
Verify test administrators are trained
March 12th 3:30-4:30
Distribute to Test Administrators before March 31st
NOTE: TESTS WILL BE SHIPPED TO THE DAC THAT PLACES THE ORDER AND SHIPPED TO THE ADDRESS PROVIDED.
IT IS THE DAC’S RESPONSIBILITY TO RECEIVE THE SHIPMENT AND KEEP SECURE UNTIL DISTRIBUTION TO TEST ADMINISTRATORS.
March 6th Webinar for Test Administrators and DACS- Verify that all have been trained. Distribute the test packets by March 24th in order to give test administrators time to become familiar with the performance tasks, gather necessary materials and schedule time to test students individually. 33

34. March 12th Live Webinar Training for Test Administrators
Components of the Assessment
Student Data Collection Sheet
Directions & Materials
Levels of Independence
Scoring Rubric
Score Reporting Sheet
Test Administrator’s Guide
Optional Forms
As with any assessment, it is critical for the educator administering the assessment to be comfortable with all the components and understand how to gather necessary materials, plan and set up the tasks in order to complete the assessment in a timely manner. There are 36 performance-based tasks, some are short, while others will take time for the student to be familiar with what is being asked and to respond. It is not the type of test that can wait until the last day and complete all items in one sitting. That is simply not fair to the student and will not yield any useable results.
So please make sure your test administrators have March 12th from 3:30-4:30 marked out on their calendars and when you receive the link to register, verify that each person who will administer the test is trained. A narrated PPT version will be posted, but the live webinar is the much preferred training.

35. March 12th Test Administrator Training
11/16/2018
March 12th Test Administrator Training
Register for Webinar- Link sent through Listserv soon.
March 12th 3:30-4:30 PM
Verify each Test Administrator has completed the training
ONLY registered participants who attend the Webinar will receive a 1-Clock Hour certificate
You will receive an through the DAC/Data Respondent ListServ that will have the Registration Link for Test Administrators to register for the Live Webinar. Certificates for 1 Clock Hour of training will be provided ONLY for registered participants. If the test administrator does not register, or watches the posted powerpoint at a later time, no certificate will be available. 35

36. You are welcome to call or email with questions!
Linda Lamirande
Accommodations & Assessment Specialist
Exceptional Student Services Unit
Colorado Department of Education
This material was developed under a grant from the Colorado Department of Education.  The content does not necessarily represent the policy of the U.S. Department of Education, and you should not assume endorsement by the Federal Government.
Here is my contact information and website.
I sincerely thank you for your time and effort which has contributed to great success with the 11th Grade Alternate Assessment.

37. Student End of Year 37

38. End of Year 2014-2015 2014-2015 End of Year snapshot
Snapshot is available
schedule posted at
Schedule is similar to school year
Remind schools to continue to work on collecting adequate documentation. 38

39. Course Codes 39

40. Statewide Course Codes
Required for Teacher Student Data Link
All districts are required to map courses
Upcoming Trainings
February 10th 9:00 – 10:00
February 12th 3:00 – 4:00 40

41. Statewide Course Codes
Course mappings schedule
Replicate prior year courses
Focus on secondary courses
Map and load courses by Thursday, March 26th
More information 41

42. Student and Discipline Interchange42

43. Student Interchange Load once a month
Administrative Units require this data for special education collections.
Districts need to keep the data clean and updated 43

44. Discipline Interchange
Districts please start loading
Discipline Action
Discipline Incident
Administrative Units require this data for special education discipline collections.
Districts are responsible for the data in the interchange 44

45. Special Education December Count45

46. Status
Today is the close of the collection. Please submit to CDE if you haven’t already done so and get me signed reports please by Monday 
There were a handful or duplicates that needed to be worked through outstanding that hadn’t been resolved.
Some folks got DC186 which Development is looking into addressing
THANK YOU EVERYONE! 46

47. Special Education End of Year47

48. Student Parent Association File
NEW this year
A sample of Parent Survey information is required from every AU going forward.
Administrative Units are responsible for sending out the parent surveys to ensure data requirements for Indicator 8 (Parent Involvement) are met.
If your AU meets the required threshold for parent survey information by June 2015, it won’t be necessary for CDE to collect parent address information from you. 
The good news: the Student Parent Association File will not be needed in this case (win-win for everyone)
The not-so-good news: only AUs who do NOT collect the needed information will be required to submit a Parent File OR an Excel spreadsheet containing the parent addresses to the Data Management System (you have the option of one or the other.) 48

49. Next Town Hall: Thursday, February 12th, 2015 9a.m.-10a.m.49