School Year Calendar and minutes reporting

School Year Calendar and minutes reporting
Simple Solution. Brighter Futures. School Year Calendar and minutes reporting April 2018 Presented by: Melissa Lemons

CONTENTS School Year Minutes (HB 2442) SCHOOL-DAY-WAIVER-MINUTES (E1572) Juvenile Justice Alternative Education Program (JJAEP) Calendars Holding School on Memorial Day (HB 441)

HB 2442 Minutes – Background
HB 2610 (84th Legislative session) revised TEC to require school districts to provide at least 75,600 minutes of instruction for students. Previously school districts were required to provide 180 days of instruction. HB 2442 (85th Legislative session) revised the requirements for minutes of operation by adding special program requirements for minimum instructional minutes and days of operation.

HB 2442 Minutes – Background
HB 2442 does allow for certain charter schools to operate on the basis of days instead of minutes. (Open-enrollment charter schools granted a charter before January 1, 2015) Juvenile Justice Alternative Education Programs (JJAEPs) are required to operate on the basis of 180 days. TEC (f) This will be discussed in more detail. Open-enrollment charter schools granted a charter before January 1, 2015, and satisfying the relevant ADA requirements in effect immediately prior to January 1, 2015, (e.g., provide 180 days of attendance with a minimum of four hours of instructional time per day) with any applicable waivers and complying with their charter contract terms regarding student instruction time. Open-enrollment charter campuses approved by the commissioner after January 1, 2015, belonging to open-enrollment charter schools referenced above and meeting academic accountability requirements.

HB 2442 Minutes – Q & A Use the Instructional Program Calendar Reporting Chart to answer the following questions. This chart can also be found in the Texas Education Data Standards – Section 2.1 /

HB 2442 Minutes – Question 1 Question: What is the minimum number of operational minutes a charter school (issued to operate after January 1, 2015) must operate? Why: A charter school (issued to operate after January 1, 2015) must operate for 75,600 operational minutes. Business Rule supports this requirement. Answer: 75,600 operational minutes TEC refers to Charters before January 1, 2015. Operational Minutes are reported because the charter school is following 75,600 minutes.

HB 2442 Minutes – Question 2 Question: What is the minimum number of instructional minutes a prekindergarten program must operate in order to receive one-half day of average daily attendance? Answer: 32,400 instructional minutes Why: Per HB 2442, a prekindergarten program is eligible to receive one-half of average daily attendance if the district’s or charter school’s prekindergarten program provides at least 32,400 minutes of instructional time to students. Business Rule supports this requirement. TEC refers to Charters before January 1, 2015. Operational Minutes are reported because the charter school is following 75,600 minutes.

HB 2442 Minutes – Question 3 HB 2442 Minutes – Question 4
Question: Should a Disciplinary Alternative Education Program (DAEP) report Operational Minutes or Instructional Minutes? Answer: 43,200 instructional minutes Why: Per HB 2442 it states that a district or charter school is eligible to earn full average daily attendance if the district or school provides at least 43,200 minutes of instructional time to students enrolled in an alternative education program operating under Section Business Rule supports this requirement. Business Rule supports this requirement. Instructional Minutes are reported because the DAEP is not following 75,600 minutes.

HB 2442 Minutes – Question 4 HB 2442 Minutes – Question 6
Question: Should a Juvenile Justice Alternative Education Program (JJAEP) report Operational Minutes, Instructional Minutes, or Days? Why: TEC (f) specifies that a Juvenile Justice Alternative Education Program (JJAEP) must operate on the basis of a seven- hour school day and a 180-day school year. Answer: 180 days with a minimum of 7 hours of instruction / day

HB 2442 Minutes – TSDS PEIMS Element Changes
Element E1600 INSTRUCTIONAL-PROGRAM-TYPE added to the ReportingPeriodExtension complex type. Element E1571 SCHOOL-DAY-OPERATIONAL-MINUTES updated. Element has been updated from mandatory to optional for PEIMS Submission 3 on the CalendarDateExtension complex type. Operational minutes are only reported for Instructional Program Types that are following 75,600 operational minutes. Element E1599 SCHOOL-DAY-INSTRUCTIONAL-MINUTES added to the CalendarDateExtension complex type. This element will be collected for all INSTRUCTIONAL-PROGRAM-TYPEs except for the standard program LEAs following 75,600 operational minutes or days of operation.

E1600 INSTRUCTIONAL-PROGRAM-TYPE (New)
INSTRUCTIONAL-PROGRAM-TYPE (E1600) indicates the type of attendance program associated with this calendar. Each unique instance of a campus calendar track must be associated with an INSTRUCTIONAL-PROGRAM-TYPE. For example, if a campus has both a pre-kindergarten calendar track following 32,400 instructional minutes and a regular program track following 75,600 operational minutes, then each calendar will be reported separately with a unique INSTRUCTIONAL-PROGRAM-TYPE.

E1600 INSTRUCTIONAL-PROGRAM-TYPE (New)
Element ID – E1600 Data Element – INSTRUCTIONAL-PROGRAM-TYPE XML Name – TX-InstructionalProgramType Code Table ID – C215 Length – 2 Data Type – CODED Pattern – ## Submission(s) – 3 Mandatory – Yes

E1571 SCHOOL-DAY-OPERATIONAL-MINUTES (Revised)
SCHOOL-DAY-OPERATIONAL-MINUTES (E1571) indicates the minutes that a campus operated on a particular school day for the purpose of student instruction. SCHOOL-DAY-OPERATIONAL-MINUTES is only reported for Instructional Program Types that are following 75,600 Operational Minutes. This data element has been updated from mandatory to optional for the school year due to the multiple program types that do not follow the 75,600 operational minutes.

E1571 SCHOOL-DAY-OPERATIONAL-MINUTES
Element ID – E1571 Data Element – SCHOOL-DAY-OPERATIONAL-MINUTES XML Name – TX-SchoolDayOperationalMinutes Domain of Values – Length – 3 Data Type – NUMERIC Pattern – #... Submission(s) – 3 Mandatory – No

E1599 SCHOOL-DAY-INSTRUCTIONAL-MINUTES (New)
SCHOOL-DAY-INSTRUCTIONAL-MINUTES (E1599) indicates the portion of the school day in which instruction takes place along with certain other exceptions and are considered a subset of operational minutes. SCHOOL-DAY-INSTRUCTIONAL-MINUTES are only reported for Instructional Program Types that are not following 75,600 Operational Minutes or a 180-day school year calendar.

E1599 SCHOOL-DAY-INSTRUCTIONAL-MINUTES (New)
Element ID – E1599 Data Element – SCHOOL-DAY-INSTRUCTIONAL-MINUTES XML Name – TX-SchoolDayInstructionalMinutes Domain of Values – Length – 3 Data Type – NUMERIC Pattern – ### Submission(s) – 3 Mandatory – No

Operational Minutes vs. Instructional Minutes

HB 2442 Minutes – TSDS PEIMS Code Changes
E0975 – INSTRUCTIONAL-TRACK-INDICATOR-CODE has been updated to use the String Data Type with a Domain of Values of Data Type has been updated to String and the Domain of Values has been added to be on the ReportingPeriodExtension, BasicReportingPeriodAttendanceExtension, and SpecialProgramsReportingPeriodAttendanceExtension complex types. It is required that a campus report different instructional tracks if the number of days taught for a group of students is different in a particular reporting period. While TEA prefers that the INSTRUCTIONAL-TRACK-INDICATOR-CODEs be used in sequence, the choice of the instructional track is at the discretion of the campus. C141 – INSTRUCTIONAL-TRACK-INDICATOR-CODE has been retired.

HB 2442 Minutes – TSDS PEIMS Code Changes
C204 – CALENDAR-WAIVER-EVENT-TYPE code table updated. Code 03 – Shortened Waiver Day was deleted. C215 – INSTRUCTIONAL-PROGRAM-TYPE code table added.

E0975 INSTRUCTIONAL-TRACK-INDICATOR-CODE (Revised)
INSTRUCTIONAL-TRACK-INDICATOR-CODE (E0975) indicates a unique campus calendar of school days for a particular group of students on a campus. Students with the same instructional track have the same number of days taught in a particular reporting period at a campus.

E0975 INSTRUCTIONAL-TRACK-INDICATOR-CODE (Revised)
Element ID – E0975 Data Element – INSTRUCTIONAL-TRACK-INDICATOR-CODE XML Name – TX-InstructionalTrack Domain of Values – Length – 2 Data Type – STRING Pattern – ## Submission(s) – 3 Mandatory – Yes Previously the Instructional Program Track Indicator Code was coded with the C141 code table.

INSTRUCTIONAL-TRACK-INDICATOR-CODE
C141 INSTRUCTIONAL-TRACK-INDICATOR-CODE Table (Retired) Code Table ID Name XML Name Date Issued Updated C141 INSTRUCTIONAL-TRACK-INDICATOR-CODE TX-InstructionalTrackType 3/3/1993 8/1/1994 Translation Student Is In Instructional Track 0 On This Campus 1 Student Is In Instructional Track 1 On This Campus 2 Student Is In Instructional Track 2 On This Campus 3 Student Is In Instructional Track 3 On This Campus 4 Student Is In Instructional Track 4 On This Campus 5 Student Is In Instructional Track 5 On This Campus 6 Student Is In Instructional Track 6 On This Campus 7 Student Is In Instructional Track 7 On This Campus 8 Student Is In Instructional Track 8 On This Campus 9 Student Is In Instructional Track 9 On This Campus

CALENDAR-WAIVER-EVENT-TYPE-CODE
C204 CALENDAR-WAIVER-EVENT-TYPE-CODE (Revised) Code Table ID Name XML Name Date Issued Updated C204 CALENDAR-WAIVER-EVENT-TYPE-CODE TX-CalendarWaiverEventType 3/1/2016 3/1/2018 Translation 01 Staff Development Waiver Day 02 Missed School Waiver Day 03 Shortened Waiver Day 04 Low Attendance Waiver Day 05 JJAEP School Day Waiver issued by Texas Juvenile Justice Department (TJJD) 99 Other Waiver Day

INSTRUCTIONAL-PROGRAM-TYPE
C215 INSTRUCTIONAL-PROGRAM-TYPE (New) Code Table ID Name XML Name Date Issued Updated C215 INSTRUCTIONAL-PROGRAM-TYPE TX-InstructionalProgramType 12/1/2017 3/1/2018 Translation 01 Standard Program for school district campus following 75,600 Operational Minutes (Does not include PreKindergarten Programs/Grades) 02 Charter School campus issued to operate after 1/1/2015 following 75,600 Operational Minutes (Does not include Pre-Kindergarten Programs/Grades) 03 Charter School campus operating before 1/1/2015 and electing to follow a 180 day school year calendar (Includes Pre-Kindergarten Programs/Grades) 04 Pre-Kindergarten Program (including school districts and charter schools approved to operate after January 1, 2015) 05 Dropout Recovery Program/Campus TEC (c) or TEC 06 Disciplinary Alternative Education Program/Campus TEC 07 Correctional Facility Program/Campus (Adult or Juvenile) 08 Residential Treatment Facility Program/Campus 09 Day Treatment Facility Program/Campus 10 Psychiatric Hospital Program/Campus 11 Medical Hospital Program/Campus 12 Charter School issued under TEC (Excel Academy Only) 13 Juvenile Justice Alternative Education Program (JJAEP) TEC (f)

HB 2442 Minutes – Business Validation Deletions
Rule # Rule Text / Business Meaning Reason for Deletion (Deleted) If CALENDAR-WAIVER-EVENT-TYPE is "01" (Staff Development Waiver Day), then SCHOOL-DAY-WAIVER-MINUTES must be Staff Development Waiver Day are no longer limited to a specific number of waiver minutes. Staff Development Waiver Minutes must be minutes. If CALENDAR-WAIVER-EVENT-TYPE is "03" (Shortened Waiver Day), then SCHOOL-DAY-EVENT-CODE must be "01" (Student Instructional Day). Shortened Waiver Day type is no longer a valid CALENDAR-WAIVER-EVENT-TYPE. TX-SchoolDayCode must be "Student Instructional Day" (01) when TX-CalendarWaiverEventType is "Shortened Waiver Day" (03). If CALENDAR-WAIVER-EVENT-TYPE is "03" (Shortened Waiver Day), then SCHOOL-DAY-WAIVER-MINUTES must be the greater of 1 or the result of 420 minutes minus SCHOOL-DAYOPERATIONAL-MINUTES. Shortened Waiver Day Minutes must be the greater of 1 or the result of 420 minutes minus TX-SchoolDayOperationalMinutes.

HB 2442 Minutes – Business Validation Revisions
Rule # Rule Text / Business Meaning Reason for Revision (Revised) If SCHOOL-DAY-EVENT-CODE is "01" and CALENDAR-WAIVER-EVENT-TYPE is blank, then SCHOOL-DAY-OPERATIONAL-MINUTES should be or SCHOOL-DAY-INSTRUCTIONAL-MINUTES should be greater than 0. Due to HB 2442, TEA has added the collection of school day instructional minutes. If TX-SchoolDayCode is "Student Instructional Day" (01) and there is not a TX-CalendarWaiverEventType reported, then TX-SchoolDayOperationalMinutes should be or TX-SchoolDayInstructionalMinutes should be greater than 0. For a particular CAMPUS-ID, SCHOOL-YEAR, and INSTRUCTIONAL-TRACK-INDICATOR-CODE where INSTRUCTIONAL-PROGRAM-TYPE is "01" or "02", the sum of all SCHOOL-DAY-OPERATIONAL-MINUTES and SCHOOL-DAY-WAIVER-MINUTES should be greater than or equal to 75,600. Due to HB 2442, instructional program types (01 and 02) are required to operate for a minimum of 75,600 minutes. For a particular campus, SchoolYear, and TX-InstructionalTrack where the TX-InstructionalProgramType is one following 75,600 Operational Minutes (01 and 02), the sum of TX-SchoolDayOperationalMinutes and TX-SchoolDayWaiverMinutes should be at least 75,600. If SCHOOL-DAY-EVENT-CODE is "01" (Student Instructional Day), then CALENDAR-WAIVER-EVENT-TYPE must be blank, "01" (Staff Development Waiver Day), or "99" (Other Waiver Day). Removed Shortened Waiver Day type from rule as it is no longer a valid CALENDAR-WAIVER-EVENT-TYPE. A whole or partial student instructional day must have TX-CalendarWaiverEventType of blank, "Staff Development Waiver Day" (01), or "Other Waiver Day" (99).

HB 2442 Minutes – Business Validation Revisions
Rule # Rule Text / Business Meaning Reason for Revision (Revised) If INSTRUCTIONAL-PROGRAM-TYPE is any value other than "03" or "13", and SCHOOL-DAY-EVENT-CODE is "01" (Student Instructional Day), then SCHOOL-DAY-OPERATIONAL-MINUTES must be greater than 0 or SCHOOL-DAY-INSTRUCTIONAL-MINUTES must be greater than 0. Due to HB 2442, TEA has added the collection of school day instructional minutes. Instructional Program Types 03 and 13 are excluded because they operate under days instead of minutes. A whole or partial student instructional day must have TX-SchoolDayOperationalMinutes greater than zero or TX-SchoolDayInstructionalMinutes greater than zero, unless the TX-InstructionalProgramType follows an 180 school day calendar. If CALENDAR-WAIVER-EVENT-TYPE is "02" or "04" (Missed School Waiver Day or Low Attendance Waiver Day), then SCHOOL-DAY-OPERATIONAL-MINUTES must be 0 and SCHOOL-DAY-INSTRUCTIONAL-MINUTES must be 0. Missed School Waiver Days and Low Attendance Waiver Days must have TX-SchoolDayOperationalMinutes of zero and TX-SchoolDayInstructionalMinutes of zero.

Rule Text / Business Meaning
HB 2442 Minutes – Business Validation Additions Staff Development Waiver Day may not be reported before the first day of student instruction or after the last day of student instruction. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (New) There must not be a day on the school calendar with CALENDAR-WAIVER-EVENT-TYPE of "01" (Staff Development Waiver Day) before the first day of the school calendar where SCHOOL-DAY-EVENT-CODE is "01" (Student Instructional Day). F 3 X Staff development waiver minutes must not be used before the first day of student instruction. There must not be a day on the school calendar with CALENDAR-WAIVER-EVENT-TYPE of "01" (Staff Development Waiver Day) after the last day of the school calendar where SCHOOL-DAY-EVENT-CODE is "01" (Student Instructional Day). Staff development waiver minutes must not be used after the last day of student instruction.

HB 2442 Minutes – Business Validation Additions Manage the use of school day operational minutes for specific instructional program types. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (New) If INSTRUCTIONAL-PROGRAM-TYPE is "01" or "02", then SCHOOL-DAY-OPERATIONAL-MINUTES must not be blank. F 3 X TX-SchoolDayOperationalMinutes must be reported for TX-InstructionalProgramTypes that are following 75,600 Operational Minutes (01 and 02). If INSTRUCTIONAL-PROGRAM-TYPE is "03"-"13", then SCHOOL-DAY-OPERATIONAL-MINUTES must be blank/not reported. TX-SchoolDayOperationalMinutes must not be reported for any TX-InstructionalProgramTypes that are not following 75,600 Operational Minutes (03-13).

HB 2442 Minutes – Business Validation Additions Manage the use of school day instructional minutes for specific instructional program types. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (New) If INSTRUCTIONAL-PROGRAM-TYPE is "04"-"12", then SCHOOL-DAY-INSTRUCTIONAL-MINUTES must not be blank. F 3 X TX-SchoolDayInstructionalMinutes must be reported for any TX-InstructionalProgramTypes that are not following 75,600 Operational Minutes or 180 day school year calendar (04-12). If INSTRUCTIONAL-PROGRAM-TYPE is "01", "02", "03", or "13", then SCHOOL-DAY-INSTRUCTIONAL-MINUTES must be blank/not reported. TX-SchoolDayInstructionalMinutes must not be reported for TX-InstructionalProgramTypes that are following 75,600 Operational Minutes (01 and 02) or 180 day school year calendar (03 and 13).

HB 2442 Minutes – Business Validation Additions Manage the use of instructional program types for charters. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (New) If INSTRUCTIONAL-PROGRAM-TYPE is "02" or "03", then CAMPUS-ID must be in a Local Education Agency registered with the TEA as a charter. F 3 X TX-InstructionalProgramTypes "Charter School campus issued to operate after 1/1/2015 following 75,600 Operational Minutes" (02), and "Charter School campus operating before 1/1/2015 and electing to follow a 180 day school year calendar" (03) must only be used for a campus that is part of an open enrollment charter school. If INSTRUCTIONAL-PROGRAM-TYPE is "12", then the first six characters of CAMPUS-ID must be "227827". TX-InstructionalProgramType "12" may only be used for Excel Academy.

HB 2442 Minutes – Business Validation Additions Instructional program type 03 – Charter (issued before 1/1/2015) is required to operate for a minimum of 180 days. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (New) For a particular CAMPUS-ID, SCHOOL-YEAR, and INSTRUCTIONAL-TRACK-INDICATOR-CODE where INSTRUCTIONAL-PROGRAM-TYPE is "03", the count of distinct calendar days should be at least 180 days. S 3 X For a particular campus, SchoolYear, and TX-InstructionalTrack where the TX-InstructionalProgramType is “Charter School campus operating before 1/1/2015 and electing to follow a 180 day school year calendar” (03), the count of distinct calendar days should be at least 180 days.

HB 2442 Minutes – Business Validation Additions Instructional program type 04 – Prekindergarten is required to operate for a minimum of 32,400 minutes. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (New) For a particular CAMPUS-ID, SCHOOL-YEAR, and INSTRUCTIONAL-TRACK-INDICATOR-CODE where INSTRUCTIONAL-PROGRAM-TYPE is "04", the sum of all SCHOOL-DAY-INSTRUCTIONAL-MINUTES should be greater than or equal to 32,400. S 3 X For a particular campus, SchoolYear, and TX-InstructionalTrack where the TX-InstructionalProgramType is "Pre-Kindergarten Program" (04), the sum of TX-SchoolDayInstructionalMinutes should be at least 32,400.

HB 2442 Minutes – Business Validation Additions Instructional program types are required to operate for a minimum of 43,200 minutes. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (New) For a particular CAMPUS-ID, SCHOOL-YEAR, and INSTRUCTIONALTRACK-INDICATOR-CODE where INSTRUCTIONAL-PROGRAM-TYPE is "05"-"12" , the sum of all SCHOOL-DAY-INSTRUCTIONAL-MINUTES should be greater than 43,200. S 3 X For a particular campus, SchoolYear, and TX-InstructionalTrack where the TX-InstructionalProgramType is "Dropout Recovery Program/Campus" (05), "Disciplinary Alternative Education Program/Campus" (06), "Correctional Facility Program/Campus" (07), "Residential Treatment Facility Program/Campus" (08), "Day Treatment Facility Program/Campus" (09), "Psychiatric Hospital Program/Campus" (10), "Medical Hospital Program/Campus" (11), or "Charter School issued under TEC (Excel Academy)" (12), the sum of TX-SchoolDayInstructionalMinutes should be greater than 43,200.

E1572 SCHOOL-DAY-WAIVER-MINUTES (Revised)
SCHOOL-DAY-WAIVER-MINUTES indicates the waiver minutes for the campus and calendar date. For the school year, it was determined that the Domain of Values needed to be updated from to in order to allow schools to report the facts of their school calendars related to Low Attendance Waivers. For the school year, the Domain of Values has been updated to in order for schools to report the facts of their school calendars related to Low Attendance Waivers.

E1572 SCHOOL-DAY-WAIVER-MINUTES (Revised)
Element ID – E1572 Data Element – SCHOOL-DAY-WAIVER-MINUTES XML Name – TX-SchoolDayWaiverMinutes Domain of Values – Length – 3 Data Type – NUMERIC Pattern – ### Submission(s) – 3 Mandatory – Yes

JJAEP Calendars - Background
HB 2442 repealed the seven-hour (420 minutes/day) school day requirement from TEC (a). However, TEC (f) specifies that a Juvenile Justice Alternative Education Program (JJAEP) must operate on the basis of a seven-hour school day and a 180-day school year. Any school day waivers that are available to a JJAEP are issued by the Texas Juvenile Justice Department (TJJD) and not TEA. In previous years, LEAs used TEA issued waiver types to report JJAEPs that operate less than 180 days.

JJAEP Calendars – Update C215 Code Table
Since JJAEPs are required to operate on the basis of 180 days, a new Instructional Program Type Code for JJAEPs is necessary. Code 13 has been added to the C215 INSTRUCTIONAL-PROGRAM-TYPE code table.

C215 INSTRUCTIONAL-PROGRAM-TYPE CODE TABLE Code Table ID Name XML Name Date Issued Updated C215 INSTRUCTIONAL-PROGRAM-TYPE TX-InstructionalProgramType 12/1/2017 3/1/2018 Translation 01 Standard Program for school district campus following 75,600 Operational Minutes (Does not include PreKindergarten Programs/Grades) 02 Charter School campus issued to operate after 1/1/2015 following 75,600 Operational Minutes (Does not include Pre-Kindergarten Programs/Grades) 03 Charter School campus operating before 1/1/2015 and electing to follow a 180 day school year calendar (Includes Pre-Kindergarten Programs/Grades) 04 Pre-Kindergarten Program (including school districts and charter schools approved to operate after January 1, 2015) 05 Dropout Recovery Program/Campus TEC (c) or TEC

C215 INSTRUCTIONAL-PROGRAM-TYPE CODE TABLE Code Table ID Name XML Name Date Issued Updated C215 INSTRUCTIONAL-PROGRAM-TYPE TX-InstructionalProgramType 12/1/2017 3/1/2018 Translation 06 Disciplinary Alternative Education Program/Campus TEC 07 Correctional Facility Program/Campus (Adult or Juvenile) 08 Residential Treatment Facility Program/Campus 09 Day Treatment Facility Program/Campus 10 Psychiatric Hospital Program/Campus 11 Medical Hospital Program/Campus 12 Charter School issued under TEC (Excel Academy Only) 13 Juvenile Justice Alternative Education Program (JJAEP) TEC (f)

JJAEP Calendars – Update C204 Code Table
In order for a JJAEP to indicate authorization to operate for less than 180 days, a new waiver type is necessary. Code 05 added to the C204 CALENDAR-WAIVER-EVENT-TYPE-CODE table. Any waivers authorized for a JJAEP will be issued by the Texas Juvenile Justice Department (TJJD).

CALENDAR-WAIVER-EVENT-TYPE-CODE
C204 CALENDAR-WAIVER-EVENT-TYPE-CODE (Revised) Code Table ID Name XML Name Date Issued Updated C204 CALENDAR-WAIVER-EVENT-TYPE-CODE TX-CalendarWaiverEventType 3/1/2016 3/1/2018 Translation 01 Staff Development Waiver Day 02 Missed School Waiver Day 03 Shortened Waiver Day 04 Low Attendance Waiver Day 05 JJAEP School Day Waiver issued by Texas Juvenile Justice Department (TJJD) 99 Other Waiver Day

JJAEP Calendar - Business Validation Additions Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (New) If INSTRUCTIONAL-PROGRAM-TYPE is "13", then CAMPUS-ID must be a campus registered with the TEA as a juvenile justice alternative education program (JJAEP). F 3 X If TX-InstructionalProgramType is "Juvenile Justice Alternative Education Program (JJAEP)" (13), then the StateOrganizationId (TX-SchoolReference) must be a JJAEP. If INSTRUCTIONAL-PROGRAM-TYPE is "13", then CALENDAR-WAIVER-EVENT-TYPE must not be "01", "02", "04", or "99". If TX-InstructionalProgramType is "Juvenile Justice Alternative Education Program (JJAEP)" (13), then TX-CalendarWaiverEventType must not be any of the TEA issued waiver types. JJAEP calendar waivers are issued from the Texas Juvenile Justice Department (TJJD).

JJAEP Calendar - Business Validation Additions Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (New) If CALENDAR-WAIVER-EVENT-TYPE is "05", then CAMPUS-ID must be a campus registered with the TEA as a juvenile justice alternative education program (JJAEP). F 3 X If TX-CalendarWaiverEventType is "JJAEP School Day Waiver issued by Texas Juvenile Justice Department (TJJD)" (05), then the StateOrganizationId (TX-SchoolReference) must be a JJAEP.

HB 441 Memorial Day - Background
TEC adds a prohibition that public schools may not operate (hold classes) on Memorial Day. LEAs that are faced with operating on Memorial Day to compensate for minutes lost due to disaster, flood, extreme weather conditions, fuel curtailment, or another calamity may apply for a waiver. When approved, the LEA will use CALENDAR-WAIVER-EVENT-TYPE-CODE 99 – Other Waiver Day. Alternatively, an LEA may meet their calendar minutes/days requirement in any other acceptable way (i.e. Add days to school calendar year).

HB 441 Memorial Day TSDS PEIMS Changes
Business validation rules have been added to warn an LEA when reporting operational minutes, instructional minutes, or a student instructional day on the calendar day on which Memorial Day falls.

HB 441 Memorial Day - Business Validation Additions Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (New) If CALENDAR-DATE is on the Memorial Day holiday (the last Monday in May) and INSTRUCTIONAL-PROGRAM-TYPE is "01" or "02", then SCHOOL-DAY-OPERATIONAL-MINUTES should be 0. S 3 X TX-SchoolDayOperationalMinutes should be 0 for the Memorial Day holiday for TX-InstructionalProgramTypes that are following 75,600 Operational Minutes (01 and 02). If CALENDAR-DATE is on the Memorial Day holiday (the last Monday in May) and INSTRUCTIONAL-PROGRAM-TYPE is "03", then SCHOOL-DAY-EVENT-CODE should not be "01" (Student Instructional Day). TX-SchoolDayCode should not be "Student Instructional Day" (01) for the Memorial Day holiday when TX-InstructionalProgramType is "Charter School campus operating before 1/1/2015 and electing to follow a 180 day school year calendar" (03).

HB 441 Memorial Day - Business Validation Additions Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (New) If CALENDAR-DATE is on the Memorial Day holiday (the last Monday in May) and INSTRUCTIONAL-PROGRAM-TYPE is "04"-"12", then SCHOOL-DAY-INSTRUCTIONAL-MINUTES should be 0. S 3 X TX-SchoolDayInstructionalMinutes should be 0 for the Memorial Day holiday for TX-InstructionalProgramTypes that are not following 75,600 Operational Minutes or 180 day school year calendar (04-12).

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