1. Project Theory and Application
Presented by:
Stephanie D. Hutcheson
Microsoft Certified Trainer (MCT)

2. Day One Discuss phases of Project Management Life Cycle
Discuss Characteristics of the Project Manager and Team
Define and Scope a Project
Identify Stakeholders
Deliver a Status Briefing for Your Project

3. Getting Started With Project Management

4. Reasons Projects Fail Failure to set and manage expectations
Poor leadership
Poor identification, documentation and tracking of requirements
Poor plans and processes- Poor tools and methods
Under estimating of resources
Misalignment between project team and business or client
Cultural or ethical misalignment
Inadequate communication
Lack of training or project management experience

5. Vocabulary Project Project Management:
Work that has a specified beginning and ending and that produces a unique output
Project Management:
Planning, organizing, scheduling, leading, communicating, and controlling work activities to achieve time and budget goals

6. Program or Project? Ongoing Work Repeating process
No clear beginning or ending
Same output each time
Everyone in work performs similar functions
Project Work
One of a kind, temporary
Clear Beginning and Ending
Output is created once
Requires multi-disciplined team

7. The Project Management Life Cycle

8. Triple Constraints of PM

9. Project Management Diamond

10. Good+Cheap=NOT Fast
Good+Fast=NOT Cheap
Cheap+Fast=NOT Good

11. Initiating a Project

12. Scope Definition Process
Identify Project Requirements
Define Project Objectives
Create Scope Statement
Obtain Sign-Off

13. Elements of a Statement of Work (SOW):
Stakeholder Responsibility Matrix
Project purpose
Project objectives
Project scope
Sign-off and review hierarchy
Communications and reporting plan

14. Project Purpose Purpose Statement Problem Statement Mission Statement
What problem does the project solve?
Mission Statement
What approach will be taken, for whom,
and by when?

15. Project Goals and Objectives
The target your project needs to hit
What you intend to do to achieve project purpose
Results you intend to produce
Acceptable performance levels

16. S
Specific M
Measurable A
Achievable R
Relevant T
Timely

17. Vocabulary Scope Creep:
Additional work that can keep you from achieving your time, cost, and quality goals

18. : People with a business interest in your project
Stakeholders
: People with a business interest in your project
Sponsor Customers Functional Managers Project Manager Project Team Members

19. Initiation Phase

20. Schedule Development

21. Scope Definition and Verification

22. Decomposition of a Project
Identify Major Deliverables
Determine Cost and Duration
Decompose Major Deliverables
Clarify Clarify Clarify!!

23. Vocabulary Moment Work Breakdown Structure (WBS): Work Packages:
Chart breakdown of milestones and tasks that must be accomplished in a project
Work Packages:
Detailed tasks, used in assigning, estimating, scheduling, and controlling project work

24. Work Breakdown Structure (Tree Format)
2.0 First Draft
2.1 Create Recipes
2.1.1 Write up recipes using US metrics
2.1.2 Test recipes for accuracy and taste
2.1.3 Revise recipes
2.2 Write Anecdote Text
2.2.1 Collect anecdotes (10 per chapter)
2.2.2 Write up anecdotes (no more than 6 lines each)
2.2.3 Incorporate Tosca’s revisions

25. Dependency Relationships
Finish-to-Start
Finish-to-Finish
Start-to-Start
Start-to-Finish
Preceding activity must finish before successor activity can start
Preceding activity must finish before successor activity can finish
Preceding activity must start before successor activity can start
Preceding activity must start before successor activity can finish

26. LAG AND LEAD Lag Time Lead Time Delayed Start Accelerated Start
Positive Value
Lead Time
Accelerated Start
Negative Value

27. Critical Path Critical Path: Forward Pass: Backwards Pass: Float:
Network path with the longest total duration
Forward Pass:
Calculating early start and finish times for project work
Backwards Pass:
Calculating late start and finish times for project work
Float:
Extra time available to do a task

28. Network Logic Diagram:
Scheduling tool that displays interrelationships among project work packages

29. How To Schedule Task Time: Duration of Effort:
Amount of labor or resource time needed to complete activities in a task
Duration of Effort:
Total time needed to complete a task, including waiting times

30. Estimating Time Some tips for estimating time:
Ask team members to use the same units of time
Break work packages into sub-tasks
For similar tasks, work out a standard estimate and apply uniformly
Seek confirmation of time estimates from experienced people or previous projects

31. PERT Calculation Most Likely Estimate: 10 hours Best case: 6 hours.
Worst case: 26 hours
PERT Estimate
(6 + 4(10) + 26)/6
72/6
12 hours
(O + ML+ML+ML+ML+P)/6

32. Project Management Tasks Monitoring and Tracking Tasks
Planning Tasks
Build Plan
Set Start Date
Enter Tasks
Assign Resources
Fine Tune Plan
Monitoring and Tracking Tasks
Set Baseline
Enter Actuals
Track Variance
Adjust the Schedule
Print Reports
Communicate Results

33. Project Tracking and Control
Earned Value Analysis:
A method for monitoring progress which simultaneously measures both time and cost performance

34. Schedule Variations What to do??
Crashing
Fast-Tracking
Assigning Overtime
Implementing Shortcuts

35. Reporting Plan A reporting plan outlines: When to report
Which stakeholders should receive each report
What to include in each report
Where archival copies of reports can be found

36. Close-Out Phase of the Project Management Life Cycle

37. Close Out Were the steps properly followed?
Do all interested parties believe the solution/plan works?
How will you monitor ongoing progress?

38. The Project Management Life Cycle

39. Project Management Resources
Microsoft Project User Group (MPUG)
Microsoft users group Microsoft.com
Project Management Institute

40. Project Management Fundamentals
Presented by:
Arena Computer Software and Management Training
Instructor: Stephanie Hutcheson

42. HYPERLINKS
TRUE COLOR MEANING
PMI
Johns Hopkins Mission Statement