1. Multimedia Training Kit
Introduction to Media Archiving
Friday, 16 November 2018Friday, 16 November 2018
Multimedia Training Kit

2. Multimedia Training Kit www.itrainonline.org
Introduction
Digital media archiving opens up new possibilities for community media producers
“Community memory”
Extends life of information
But…digital archiving is not the solution for everyone
Friday, 16 November 2018Friday, 16 November 2018
Multimedia Training Kit

3. Multimedia Training Kit www.itrainonline.org
Session Overview
What are archives and archiving?
Some advantages & disadvantages
Databases & metadata
Tailoring your digital media archive
Why do you want to archive digitally?
Who are the users?
Quality management
Copyright and legal issues
Analyze your content
Archive management
Marketing your archive
Friday, 16 November 2018Friday, 16 November 2018
Multimedia Training Kit

4. What are archives and archiving?
Archives are organized collections of non-current records and materials which have some ongoing value.
Digital archiving means storing and organizing text, images, audio and video on digital storage media e.g. computer hard drives and CDs.
Friday, 16 November 2018Friday, 16 November 2018
Multimedia Training Kit

5. Multimedia Training Kit www.itrainonline.org
Advantages
Take up less physical space
Can be stored in one place
Easy search and retrieval
Easier to move
Free media archives available
Emphasize that advantages and disadvantages are all potential – learners must decide whether they apply to their own circumstances.
Friday, 16 November 2018Friday, 16 November 2018
Multimedia Training Kit

6. Multimedia Training Kit www.itrainonline.org
Disadvantages
All technology comes with risks
Technology may become obsolete
Free archives can shut down
Technophobia
Friday, 16 November 2018Friday, 16 November 2018
Multimedia Training Kit

7. Multimedia Training Kit www.itrainonline.org
Databases
Digital archives generally rely on databases
Databases can be on or offline, public or restricted
Friday, 16 November 2018Friday, 16 November 2018
Multimedia Training Kit

8. Multimedia Training Kit www.itrainonline.org
Metadata
Data about data – “labels” for the information contained in your database/archives e.g.
Date
Title
Photographer
Metadata makes it easier to find and manage items
Standard metadata sets e.g. Dublin Core and SOMA can promote shared searching of archives
Demonstrate OneWorld archive searching (as in handout) or similar.
Friday, 16 November 2018Friday, 16 November 2018
Multimedia Training Kit

9. Tailoring your digital media archive
Think about your needs and issues you need to take into account.
Friday, 16 November 2018Friday, 16 November 2018
Multimedia Training Kit

10. Why do you want to archive digitally?
E.g.
Make archives more widely available?
Because running out of physical storage space? …?
Friday, 16 November 2018Friday, 16 November 2018
Multimedia Training Kit

11. Multimedia Training Kit www.itrainonline.org
Who are the users?
E.g.
Public?
Registered users only?
Friday, 16 November 2018Friday, 16 November 2018
Multimedia Training Kit

12. Multimedia Training Kit www.itrainonline.org
Quality management
What quality criteria (if any) will you use, e.g.
Technical specs such as resolution?
Relevance? …?
Friday, 16 November 2018Friday, 16 November 2018
Multimedia Training Kit

13. Copyright and legal issues
Archive developers: think about the terms under which you will offer the materials, e.g.
Free to download?
Free to distribute? …?
Archive users: check the terms of use before you use the materials
Friday, 16 November 2018Friday, 16 November 2018
Multimedia Training Kit

14. Have a look at existing archives
Don’t reinvent the wheel
Consult similar projects
Friday, 16 November 2018Friday, 16 November 2018
Multimedia Training Kit

15. Multimedia Training Kit www.itrainonline.org
Analyze your content
What type of content will you store? E.g.
Video, audio, text…?
What metadata do you need to store with the content? E.g.
Title, date, language, file size…?
Friday, 16 November 2018Friday, 16 November 2018
Multimedia Training Kit

16. Multimedia Training Kit www.itrainonline.org
Archive management
Keep it relevant
Keep it tidy
Keep it functional
Friday, 16 November 2018Friday, 16 November 2018
Multimedia Training Kit

17. Marketing your archive
Grow number of users and contributors by
Running training
Finding new sources of content
Friday, 16 November 2018Friday, 16 November 2018
Multimedia Training Kit

18. Multimedia Training Kit
Introduction to Media Archiving
Friday, 16 November 2018Friday, 16 November 2018
Multimedia Training Kit