1. Fall 2014 CoAlt Administration Training
Welcome
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Welcome and thank you.
CDE and Pearson introductions
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2. CoAlt Fall 2014 Assessment CoAlt PearsonAccess Important Dates Title
Student Data upload/Participation Counts for initial orders
September 8-October 9, 2014
Materials Arrive in Districts
October 20, 2014
Additional Orders - Secure Materials
October 21-November 18, 2014
Additional Orders - Non-Secure Materials
October 21-December 01, 2014
Testing Window
November 3-November 21, 2014
Schedule Pickup Deadline
December 01, 2014
Return Materials Deadline
December 03, 2014

3. PearsonAccess User Roles
Colorado User Roles
District Technology Coordinator (DTC)
District Assessment Coordinator (DAC)
School Assessment Coordinator (SAC)
Summative Test Proctor
CoAlt Test Examiner
CoAlt Score Monitor
User accounts may be created one by one or by user file upload process

4. Manage Users User Load Documents and Resources
User Account File Layout
User Account Instructions
User Account Layout Template
Roles Matrix
Documents listed under Support > Resources > Templates
If you want to create multiple users at the same time you can do a user upload.
*Go out and show User accounts – create one new user
*show on PearsonAccess

5. Administering the CoAlt Assessment:
Student is presented with three or four answer options
Represent prompt at level four only when the student does not respond
Student will work with item until the correct answer is received or maximum attempts is reached
CoAlt Test Examiners may NOT reword prompts
An additional prompt is included to engage the student at level three
Only one data point is recorded

6. Administering the CoAlt Assessment:
Test book layout
Two item types
Selected Response
Supported Performance Tasks
Online Score Entry
The pages of the CoAlt field test books are oriented so that the Test Examiner must administer the test while facing the student. The test book includes scripted text for the Test Examiner to read aloud to the student.
There is two different types of items, selected response and supported performance tasks. We will show examples of both item types and how to administer each.
After the Examiner is finished giving the student the CoAlt Assessment the Examiner will need to enter the student’s scores into PearsonAccess.

7. Administering the CoAlt Assessment: Chain of Custody
For all test materials before, during, and after test administration.
Requirements:
Secure storage
SAC distributes materials to Test Examiners
- Secure storage: CoAlt Test Examiners must account for and return test materials and individualized accommodations to the SAC for storage in a secure and locked location immediately after administration, at least on a daily basis. Test materials must not be stored in classrooms.
SAC distributes materials to Test Examiners: The SAC is responsible for the distribution of test materials to CoAlt Test Examiners and for the collection of the test materials during the preparations or accommodations as well as on each day of testing. SACs will have Test Examiners sign the CoAlt materials out and back in once returned. Only materials for the student being assessed at that time should be distributed to the Test Examiner.
-Due to the unique nature of the CoAlt: Science and Social Studies assessments, Test Examiners may need access to a student’s materials prior to the test’s administration in order to prepare any necessary accommodations and organize the provided student materials and manipulatives.

8. Procedures for the CoAlt Administration
Test Materials and Task Manipulatives
For each subject, test books will have two unique forms:
Form 015
Form 025
Each student must be assessed with the same book and corresponding manipulatives.
Task manipulatives shrink-wrapped with each test book must be used with that specific test book.
Keep test materials that were shrink-wrapped together.
Your school will get an even distribution of each form for each subject. It is not required that the student takes the same form for each subject.
Each student MUST be assessed with the same book and corresponding manipulatives per subject. The task manipulatives are shrink-wrapped together with the test book. Its important to keep the test materials that were shrink-wrapped, together.

9. Keep all materials together throughout the test administration.
Procedures for the CoAlt Administration Test Materials and Task Manipulatives continued
Write the student’s full name on the cover of the test book.
Write the student’s full name with a black marker on the secure return envelope.
Cut apart the option cards for each performance task.
Paper clip the cut-apart option cards to the corresponding student response page, then store them in the secure return envelope.
In between testing sessions, task manipulatives need to be stored in the secure return envelope.
Keep all materials together throughout the test administration.
The Test Examiner needs to write the student’s full name on the cover of the test book and the secure return envelope.
The Examiner will also need to cut apart the option cards or task manipulatives prior to the assessment, they then can be paper clipped to the corresponding student response page and stored in the secure return envelope.
If someone other then the Test Examiner cuts apart the task manipulatives, that is ok but they need to be a district employee and have signed the security form.
If task manipulatives are adapted for an individual student, these must be kept with the test book. A PDF version of the test items are available from the DAC, if needed.

10. Procedures for the CoAlt Administration
Test Materials and Task Manipulatives continued
Use the picture symbols provided, except when the student:
needs to use objects rather than pictures
needs pictures of real objects rather than drawings, Or
the student has a personal lexicon with a specific representation for the concept or words in the student answer choices
— in this case, all answer choices must be from the student’s personal lexicon

11. Procedures for the CoAlt Administration Test Layout
Provided at the beginning of each test showing the item and task sequence numbers of each form.
Use to plan the number of sessions required for each student based on the number of questions to be administered.

12. Procedures for the CoAlt Administration Selected Response Items
Selected Response items are identified as “Item ##” within the test book.
They contain both a primary prompt and additional prompt.

13. Procedures for the CoAlt Administration Selected Response Items – Test Examiner Guidance
Present the Primary Prompt
Student Responds Correctly
Student Does Not Respond
4 Points
Repeat the Primary Prompt
Student Responds Correctly
4 Points
Student Responds Incorrectly OR Student Does Not Respond (after repeating the Primary Prompt)
Present the Additional Prompt and then present the Primary Prompt again
Student Responds Correctly
3 Points
Student Responds Incorrectly OR Student Does Not Respond
Here is a diagram that shows how to score the selected response items.
*Walk through the diagram
Present the Correct Answer and then present the Primary Prompt again
Student Responds Correctly
2 Points
Student Does Not Respond
Student Responds Incorrectly
“NR”
1 Point

14. Procedures for the CoAlt Administration Supported Performance Tasks
Supported Performance Tasks are identified as “Task ##” within the test book.
They are made up of three prompts related to an overall task.
These items require the student to manipulate option cards by placing them on the student response page (e.g., placing option cards in designated boxes within a chart or diagram).
**Show video of students being assessed.

15. Manage Teacher Assignments Online Score Entry
Before the Test Examiner can enter the student’s score into PearsonAccess the DAC needs to assign the teacher to the student.

16. Assigning a Teacher to an Assigned Student
Select the Assigned Students option button.
Select a student(s) and then click Assign Teacher.
Select a teacher from the drop-down and click Save.
Click for window pop up

17. Removing a Teacher from an Assigned Student
Select the Assigned Students option button.
Select a student(s) and then click Remove Teacher.
Click Yes-Continue with Removal.
Click for window pop up

18. Assigning a Subject to an Assigned Student
Select the Assigned Students option button.
Select a student(s) and then click Assign Subject.
Select the subject and click Assign Subjects.
Click for window pop up

19. Removing a Subject from an Assigned Student
Select the Assigned Students option button.
Select a student(s) and then click Remove Subject.
Click Yes-Continue with Removal.
Click for window pop up

20. Online Score Entry Enter Student Scores in PearsonAccess
Once the DAC has assigned the teacher to a student the Test Examiner is able to enter scores.
Click on the Online Score Entry tab or box below.

21. Online Score Entry
Click on Enter Scores
Click on Enter Scores

22. Online Score Entry
Click the name of the student who will be assessed from the Student Selector box
Click on
Students can have one or more tests. Tests that are grayed out cannot be used. The icons and text next to the test change from a red cross icon for “Not Started,” to a pencil icon for “In Progress.”

23. Online Score Entry
Select the Form Number from the drop-down.

24. Online Score Entry Enter IEP and assessment accommodations
Enter the student’s IEP information on the left and then what accommodations they used on the assessment on the right.

25. Online Score Entry Enter the student’s scores
Rate the items and fill in other information requested for the test, and then click Save.
A check marked Successfully Saved message displays in a green bar.
To clear the entered score, click Clear.

26. View Status Reports: Go to Online Score Entry > View Status Reports
Click on the report name.
Click Download to download the report in CSV format
****Dani will try to find out the following before the training;
Do they have to download?
What are the status symbols and what do they mean?
How often are they updated – so if I pull a status report at 9 am and 12 pm will they be the same or different?

27. Support Support Page on PearsonAccess Toll Free Phone Support
Support