1. Works and Services Supervisor
Module 3 - Roles in matters of Safety

2. Contents 1. Exercise 2. Preparatory phase 3. Work phase
4. End of work phase
5. Responsibilities
6. Questions or comments?

3. Module objectives
1. Define the role of the work and service provision supervisor
During the preparatory phase
During the work
Once the work has been completed
2. Understand the context in terms of responsibilities

4. Exercise You are called to act as supervisor:
In a Category 1 operation
(e.g. construction of a HiLumi building)
In a Category 2 operation
(e.g. renovation of Hall 157)
In a Category 2 operation under a framework contract
(e.g. maintenance)
During a technical stop
(e.g. replacement of machine equipment)
Each group must try to define the roles and responsibilities of a work/service provision supervisor during the following phases:
Preparatory phase
Work phase
End of work phase
Each group will then report back.
Debate.

5. For Category 2 operations and technical stops
Preparatory phase
Anticipate
as much as possible the Safety issues relating to the work phase and any foreseeable concurrent activities.
Take into account
the relevant provisions of the generic Safety documents applicable to the contractor being supervised (e.g. WoCS, Prevention Plan, WSCP, etc.) and ensure that they are applied.
Declare in advance
any work and services that need to be declared (via the IMPACT tool for Category 2 operations and technical stops).
For Category 2 operations and technical stops
when necessary, carry out joint inspection visits, and draft and distribute the reports (via the IMPACT tool).

6. Ensure regular monitoring
Work phase
Take into account
all the provisions mentioned in the joint inspection reports assigned to the supervisor (JIVs carried out by a third party) and ensure that they are applied.
Ensure regular monitoring
of the work and services for which the supervisor is responsible.
Ensure that any breach
of the Safety requirements is corrected.
Re-evaluate the risks
in the event of unforeseen concurrent activities (if necessary, suspend the work until the new provisions have been validated)
Stop any work
in the event of serious and imminent danger and communicate, in writing, with the project leader or the CERN officer in charge of the contract.

7. End of work phase
Make sure that
areas that have been modified are properly reinstated.
Conduct or have conducted
the technical or safety acceptance procedures for the equipment or facilities built/modified.
Close the IMPACT request
where applicable.
Pay close attention to the withdrawal of reservations...
the work is not yet finished or has to restart

8. Responsibilities In matters of Safety
What are the responsibilities of work/service provision supervisors in the event of an accident?
Context:
CERN and Host State rules.
The coordination principle
involves rights and duties for all (CERN and workers/contractors).
CERN must coordinate
Safety and communicate on all its risks those of third parties performing work.
Safety coordination
has operational as well as organisational implications.
Operating entities
(contractors) must communicate on their own risks (working methods).
Each of the parties
must complete the tasks assigned to them.
Each of the parties
must follow the instructions that have been communally established (e.g. in the PP, JIVs, etc.).
The chain of responsibility
at CERN follows the usual hierarchy.
The work/service provision supervisor
is one of the contributors to the coordination system.
In the event of an accident,
there may be an inquiry.
The responsibility of each person
is connected to his or her role.

9. Thank you for your attention
Conclusion
Thank you for your attention
Questions or comments?