1. W E L C O M E

2. Central Federal Lands Highway Division CONSULTANT WORK SESSION
Common goal – deliver our program -- OPEN DIALOG TODAY
Expectations -- what we owe you
Clear leadership on projects
Clear guidelines, criteria and standards
Spirit of cooperation with high expectations
Fairness including profit
Opportunity to be proactive and accountable as engineers
Expectations -- what you owe us
Well managed and coordinated deliverables
Quality assurance and oversight – including subs– through out
Fair proposals
Timely deliverables
Accountable engineers

3. A/E Partner Process Improvement Meeting Agenda
Introductions
Project Manager Roles and Consultant Expectations
A/E Oversight Guidelines and Roles (Attached)
Standard Scope of Work Sections (Attached)
Scoping Report Outlines (Attached)
QA/QC
Milestone Checklists (Attached)
QA/QC Plan Evaluation and Audits
Break
Road Inventory Project (RIP) Data and Resource Availability
Project Manager (PM) Areas and Future Program
Data Availability
Open Discussion
Closeout

10. Functional Organization
Project Coordination
Chief Executive
Functional Manager
Staff
Staff
Staff

11. Project Organization Chief Executive Project Manager Project Manager
Project Coordination
Chief Executive
Project Manager
Project Manager
Staff
Staff
Staff

12. Weak Matrix Organization
Chief Executive
Functional Manager
Staff
Staff
Staff
Project Coordination

13. Balanced Matrix Organization
Chief Executive
Functional Manager
Staff
Staff
Staff
Project Manager
Project Coordination

14. Manager of Project Managers
Strong Matrix Organization
Chief Executive
Functional Manager
Manager of Project Managers
Staff
Staff
Project Manager
Staff
Project Coordination
Project Leadership

15. Project Delivery Relationship Model
Project Delivery Relationship Model
PROJECT
MANAGER
Outsource
"Turn key"
Internal
DESIGN TEAM LEADER
A/E PROJECT
MANAGER
Guide Strategy Development
Project Leadership & Direction
Represent Project to FHWA Management
Establish & Manage Scope, Schedule, Budget and Quality
Bridge
Bridge
Coordinate with Program Function
Design
Design
Establish & Coordinate Acquisition strategies
Environment
Environment
Establish & Balance Project Risks
Geotech
Geotech
Lead/Manage involvement and review
Hydraulics
Hydraulics
Lead External Client/Agency Interaction
PS & E
PS & E
Safety
Safety
COTR on comprehensive T.O.
Surveys
Surveys
Solicit Resource Center and FHWA Technical Assistance
Technical A/E Support
Manage through Construction
Secondary Technical Support

16. Project Delivery Relationship Model Outsource
Project Delivery Relationship Model
Outsource
PROJECT
MANAGER
Guide Strategy Development
A/E PROJECT
MANAGER
PROJECT SUPPORT TEAM
Project Leadership & Direction
Represent Project to FHWA Management
Establish & Manage Scope, Schedule, Budget and Quality
Bridge
Bridge
Design
Coordinate with Program Function
Design
Environment
Establish & Coordinate Acquisition strategies
Environment
Geotech
Establish & Balance Project Risks
Geotech
Hydraulics
Lead/Manage involvement and review
Hydraulics
Lead External Client/Agency Interaction
Safety
Safety
Surveys
COTR on comprehensive T.O.
Surveys
Solicit Resource Center and FHWA Technical Assistance
Technical A/E Support
Manage through Construction
Secondary Technical Support

17. Project Delivery Relationship Model In-house
Project Delivery Relationship Model
In-house
PROJECT
MANAGER
DESIGN TEAM LEADER
Guide Strategy Development
Project Leadership & Direction
Represent Project to FHWA Management
Bridge
Establish & Manage Scope, Schedule, Budget and Quality
Design
Coordinate with Program Function
Environment
Cross Functional Team
Establish & Coordinate Acquisition strategies
Geotech
Establish & Balance Project Risks
Hydraulics
Lead/Manage involvement and review
Safety
Lead External Client/Agency Interaction
Surveys
Solicit Resource Center and FHWA Technical Assistance
Technical A/E Support
Manage through Construction
Secondary Technical Support

18. Post Design Service for Full Service Projects
Identify Scope of
Post Design
Construction
Primary – COE
Secondary – PM/PE
95%
Coordinate with Contracts
Any $
FFP
if very
clearly defined
Under 30K and routine
BPA
CPFF
Over 30K
and indeterminate
EXECUTE
Post Design
Construction
Support
Between bid opening and award
COTR – COE
COTR – PM or PE

19. Technical scope change of Eng of Record PE Complete in Field
EXECUTE
Post Design
Services
Contractor
Submitted
PE log
and screen
Simple & routine
Technical scope change
Require Continuity
of Eng of Record PE
Complete
in Field
PE/COE & PM
coordinate
PE/COE
forward to
A/E with Guidance
To A/E
with Guidance
PE Consolidate
response
& respond
to contractor
To Contractor

20. Post Design Support Key Thoughts
Budget and Code as ’52 account – CE
Not to correct errors and omissions (E&O)
Ensures continuity of engineering through construction
Requires continuity of management from FHWA
Requires advance planning and coordination (PM and COE)
Can still engage our internal resources as needed
(PE is not alone)
Need Team to Finalize Details

21. THANKYOU