1. Data Pipeline Town Hall July 14, 2016
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. Importance of Data Privacy
11/16/2018
Importance of Data Privacy
Federal and state laws govern data privacy, confidentiality and security and require CDE to collect data that may include personally identifiable information (PII).
Name, address, personal identifier
Other indirect identifiers (e.g., date or place of birth)
Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. (§ 99.3) 4

5. How to Share Data Check local policies for restrictions
Use secure-file transfer protocols
Call CDE with questions about how to transmit PII securely
Do not send PII over or fax
Do not use PII in trainings
Do not share PII with unauthorized individuals
Do not share passwords
For more information 5

6. Today’s Agenda Open Collections in Data Pipeline
Town Hall Summer Calendar Reminder
Identity Management
Special Education End of Year
Student Interchange
Student End of Year
Foster Care Data Dashboard
Student Biographical Data

7. Introductions 7

8. Open Collections in Data Pipeline8

9. Open Data Pipeline Collections
Year Round
Directory
RITS
EDIS
Periodic
SBD for PSAT (7/6/2016 – 7/15/2016) 9

10. Open Data Pipeline Collections
11/16/2018
Open Data Pipeline Collections
Snapshots
Student End of Year
Teacher Student Data Link
Special Education Discipline (Closes August 16th)
Special Education End of Year
Coming Soon 10

11. Town Hall Summer Calendar11

12. Summer Calendar
Town Hall - will hold the meeting every other week in the summer.
We will meet on -
July 14, 28
August 11, 25
Next Town Hall on July 28th! 12

13. Data Pipeline Town Hall Identity Management Update
Identity Management Rollout Update
July

14. Identity Management Upgrade
New release was deployed to production on Monday July 11th
The current (10g) or legacy version will be supported through Tuesday August 2nd – LEA’s can use either application through that date
CDE will work with individual LEA’s if there are issues with that date
Final release has address all outstanding known issues
The AU/District LAM functionality was the largest change
Note: All users and roles continue to be migrated from 10g to 11g
CDE is extending the Q&A webinar’s through July & August
July 19th’s Q&A demo session will be focused on AU/District LAM changes
Looking at providing one general overview webinar during that period
Don’t wait for the meeting, report any issues right away 14

15. Identity Management Upgrade
Domain or user account changes required by the LEA’s
A handful of support requests for this service have been made
CDE will be making these changes over the next couple of weeks
Please let Rich Morris know and he can assist with these changes
Again, CDE is extending the Q&A webinar’s through July & August
CDE is working through the questions and comments provided at the July 12th session – Rich is contacting everyone individually.
CDE is using the latest User Manager & LAM account listing as the distribution list for the reminders and information on the Q&A sessions
Let us know if you are not receiving those s
Meeting Information:
The URL: Conference Bridge 15

16. Identity Management Upgrade
Questions or concerns about the rollout? 16

17. Special Education End of Year17

18. Next Due Dates
Wednesday Sept. 7, 2016
Date by which all Exception requests must be received by CDE to allow sufficient time for processing.
All exception requests ed to CDE
Monday Sept. 12, 2016
Date by which all Interchange and Snapshot errors must be resolved. Generate your complete Special Education EOY Snapshot by passing all Interchange and Snapshot validations in preparation for duplicate checks.
All data records needed for the Special Education EOY Snapshot should be submitted and passed Interchange (level 1) and Snapshot (level 2) edit validations.
All data records needed are included in file
IEP Interchange errors resolved
Special Education EOY Snapshot errors resolved
We thank you and really appreciate your efforts to be error free at the Interchange by July 7th!!!
Special Education EOY - Lindsey Heitman - 18

19. Special Education EOY - At a Glance
11/16/2018
Sept. 7 – All exception requests due to CDE by this date
Sept. 12 – Interchange and Snapshot errors resolved
Sept : Report Review
September
Sept : Resolving duplicates
Sept Oct. 5: Report Review
October 6 - Final submission and signed reports due
October
Special Education EOY - Lindsey Heitman - 19

20. Error Viewing
Errors SY107, SY108, SY109 – to view error details be sure to choose second Excel option (Excel 2007 Format) when exporting to Excel.
*The errors will be broken out and displayed at the bottom of the report.
Special Education EOY - Lindsey Heitman -

21. Reports
The Special Education EOY cognos reports may be downloaded and viewed at any time, once you have created at least one snapshot
The reports reflect the data from the last snapshot taken. Any changes to your files will not be reflected in your reports until a new snapshot has been created (after your last file upload)
Keep in mind that records with errors at the Interchange level do not pull into the snapshot (or the reports) and records with snapshot errors do. Reports are “complete” once all errors are resolved- Interchange and Snapshot. 21

22. Reports 2 guidance docs to be posted in the next week:
Special Education EOY Report checklist
Report Specs document – includes the logic for each report
Posted at this link under Reports: 22

23. Mark Your Calendar Special Education EOY Reports Webinar:
Tuesday, August 30, 2016 from 2:00 – 4:00 23

24. Special Education EOY: Questions?
Special Education EOY contact information Lindsey Heitman – (Primary contact) Kristi Gleason – Orla Bolger – *Please remember to include your AU #, Error code #, and phone number. Thanks. 24

25. Student Interchange 25

26. 2016-2017 Student Interchange Soft Open Tomorrow July 15, 2016
11/16/2018
Student Interchange
Soft Open
Tomorrow July 15, 2016
Soft because some errors and reports will not be 100% ready
Upload your files to get started and identify any issues with the files or edits
A full Student October calendar can be found at:
26 Student Interchange/October— Morgan Holmgren —

27. FAST Trainings/Webinars
Series of webinars this Summer and Fall:
Student October Count Resources Guide Webinars:
Tuesday June 14, 2016
Tuesday August 2, 2016
Tuesday August 23, 2016
At-Risk Resource Guide Webinars
Tuesday June 21, 2016
Tuesday August 9, 2016
Tuesday August 30, 2016
Duplicate Count Process Webinar:
Tuesday November 1, 2016
All Times are:
1:30 – 2:30 pm 27
27 Student Interchange/October— Morgan Holmgren —

28. 2016-2017 FRL Variance Waiver Free and Reduced Lunch – Variance Waiver
Free and Reduced Lunch should be as of the Count Day or carried forward from prior year.
Carry forward can be used if the Count Day is within the first 30 school days
For if the Count Day is not within the first 30 school days districts may request a Variance Waiver to use carry forward status
Variance waiver is for At-Risk calculation and not the child nutrition program 28

29. 2016-2017 FRL Variance Waiver Free and Reduced Lunch – Variance Waiver
Written requests for Variance Waiver required:
Submitted to Jennifer Okes, School Finance Director
Addressed to Commissioner of Education
Deadline for Submission is September 15, 2016
Please make sure Pupil Count Coordinator and Nutrition Director are informed of the request and/or approval of Variance Waiver. 29

30. 2016-2017 Student Interchange Questions?
11/16/2018
Student Interchange
Questions?
If you have any questions specific to your district please or call me at:
30 Student Interchange/October Morgan Holmgren

31. READ Collection 31

32. READ Collection Key Dates
11/16/2018
READ Collection Key Dates
April 1: READ collection opens
May 15: All districts create and submit beginning READ file to ensure correct file layout
June 16: Districts complete submission of READ files by close of business – all submissions are finalized and submissions will be locked
July 1: Districts resubmit with duplicates removed from file – the READ collection closes
July 27: Final SRD numbers and funding are ed to districts READ respondents and superintendents
Week of August 10: Anticipate distribution of READ funds to districts 32

33. 11/16/2018
READ Resources
READ resources can be found at:
Data collection timeline
Data Elements
File layout (no change)
Business Rules (updated 4/12/16)
RD216 is now a Warning and not an Error
Webinar trainings (recorded webinar from 3/31)
Additional resources – Frequently Asked Questions and Assessment Cut Scores 33

34. Student End of Year 34

35. 11/16/2018
End of Year Schedule
RECOMMENDED DEADLINE: Correct Snapshot level errors by Thursday, July 28th
Due to errors in the RITS rollover, the HSED file upload was delayed. It should be updated by Friday.
Errors on the interchange level? Please see for more information
Errors on the snapshot level? Please see for more information
Student End of Year — Duncan Anderson —
35 Student End of Year — Duncan Anderson —

36. SE104 Errors One of the most common errors in End of Year is SE104
If a grade K-12 student was reported last year with Exit Type=00 in the last detail record, they must be reported this year with an Entry Type = 00, 02, 03, 11, 90 or 91, in the first detail record.
Students must have a record in the subsequent year if they leave with a 00. It can be a record with a entry date, 02 entry type, exit date and the appropriate exit type.
Other Common Reasons:
Primary school flag must be set to 1
School Code must be a valid school in your district
Pupil attendance must be between 01 to 08
36 Student End of Year — Duncan Anderson —

37. Exception Requests
Load your exception files into your Student Syncplicity folder in my.syncplicity.com
Send an when the file has been uploaded.
An will be sent back once the exceptions have been loaded.
Please let me know if you need access to your districts Syncplicity folder or more instructions on how to use it.
37 Student End of Year — Duncan Anderson —

38. Questions?
Phones will be unmuted for a moment and questions can be asked.
If you prefer type in your questions in the chat box. 38

39. Foster Care Data Dashboard39

40. Colorado’s Student in Foster Care &
Educational Outcomes for Students in Foster Care Colorado’s Research-Practice & Pubic-Private Partnership *
School Stability of
Colorado’s Student in Foster Care &
A Model for Identifying Disproportionality in Count Data
Elysia Clemens, PhD, LPC
University of Northern Colorado
*School change is not the same as the mobility rate
7/14/2016

41. Use Cases and Complementary Purposes
Data Sharing:
Use Cases and Complementary Purposes
Annual Accountability Reporting
Colorado Department of Education State Policy Report on Dropout Prevention
Graduation Rate
Completion Rate
Dropout Rate
Mobility Rate
Colorado Study of Students in Foster Care
Researcher-practitioner partnership. Grounded in a joint research agenda. Uses administrative data and primary data collections.

42. Educational Stability
Report: Every Transition Counts
Topics In Report
Youth perspective
Relationship between changing schools and earning a high school credential
Geographic summary of transfer patterns
Application to policy & practice
Focus for Presentation
Probability of changing schools
A regression model that works great for count data and non-normal distributions with excess zeros

43. Number of School Changes in 2013-14
Hurdle regression simultaneously models:
- The probability of groups of students changing schools at all
- The number of school changes among those students who changed schools at least once
Mobility peaks in grades 9 and 10, slight decline in 11th grade. The odds of twelfth graders graders changing schools was 63% less compared to all other grade.
9th
10th
11th
12th Grade
Data Source: CDE and CDHS

44. The Probability of Changing Schools
Three separate hurdle regression models:
elementary
middle school
high school
Each included:
Grade, Gender, and
Race/Ethnicity
Today: highlighting as a tool for identifying disproportionality

45. High School Students in Foster Care:
Probability of Changing Schools At All
(First Part of the Regression Model)
The odd of Black students changing schools was 72% greater than those of White Students The odds of Hispanic students changing schools were 60% greater than those of White students The odds of male students changing schools were 17% greater than those of female students
Data Source: Colorado Dept. of Education Data Services & Colorado Dept. of Human Services Div. of Child Welfare

46. High School Students in Foster Care:
Closer Look at Those Students Who Did Change Schools
(Second Part of the Regression Model)
Black students experienced 37% more school changes than White students No significant difference in frequency of school changes between White and Hispanic students Males experienced 31% more school changes than female students Based only on the group of students in foster care who changed schools at least once
Data Source: Colorado Dept. of Education Data Services & Colorado Dept. of Human Services Div. of Child Welfare

47. Colorado Study of Students in Foster Care Website
Goal: information accessible to a variety of audiences
Topics: educational stability, achievement, grade progression
Format: infographics, interactive charts/maps, and reports
Colorado Study of Students in Foster Care

48. Research Related Questions: Foster Care Policy and Practice Questions:
Elysia Clemens Sheree Wheeler
Assoc. professor CDE: State Coordinator Foster Care
University of Northern Colorado
dropoutprevention/fostercare_index
THANK YOU!
The research reported here was supported by the Institute of Education Sciences, U.S. Department of Education, through Grant R305H to the University of Northern Colorado. The opinions expressed are those of the authors and do not represent the views of the Institute or the U.S. Department of Education.

49. Student Biographical Data (SBD) Review49

50. SBD for PSAT: Data Pipeline Review
Closes this Friday, July 15th, 2016
CMAS/PARCC invalidations:
Not tested codes
Student does not test; assign if STUDENT_PARTICIPATED_IND field = ‘N’ or blank
If student does not test and no code is reported, field will default to ‘Absent’
Void codes
Student completes test; assign if STUDENT_PARTICIPATED_IND field = ‘Y’
Will override scored assessments
Void scores ONLY for CDE reporting; won’t go back to College Board
50 Melissa Mincic

51. SBD for PSAT: Data Pipeline Review
SBD for DLM and PSAT
Only one option for Extract Type for downloading vendor file
51 Melissa Mincic

52. CMAS/PARCC/CSLA SBD Review: Submitting Your Final SBD File
Be sure to submit your final data file to CDE
Two-step process!
Check on Status Dashboard in Data Pipeline
Overall Status column = ‘P’ > Final data file NOT submitted
Overall Status column = ‘A’ > Final data file IS submitted
Districts will receive final files from CDE through Syncplicity 52

53. Assessment Unit ‘Trainings’ Website
11/16/2018
Assessment Unit ‘Trainings’ Website
‘Data Trainings’
SBD Manual
SBD Review
Webinar (PPT)
Webinar
(Recording)
CDE’s Data Pipeline system is used for SBD reviews.
General information about the SBD collections can be found using the navigation menu on the main data pipeline webpage. The link to the main data pipeline webpage is provided at the top of this slide. Links for Assessment collection websites are under the Periodic Collections on the left side of the main page.
Melissa Mincic 53

54. SBD Review Resources
Link to the Assessment Unit Data Pipeline Manual for SBD
Links to SBD review webinar trainings
PPT slides:
Recording:
54 Melissa Mincic

55. Contact Information
Suggestions or questions? Different members of the assessment data team are responsible for each SBD collection. If you have questions about a collection for a specific assessment, please contact the Assessment Unit staff member responsible for that collection. For questions about the PSAT SBD, please contact Shangte Shen For general questions about SBDs, please contact Melissa Mincic Jasmine Carey You can also call the general phone number for the Assessment Unit at , and Margo will direct you to the person who can best answer your question.
55 Melissa Mincic

56. Thanks for joining us today!
Next Town Hall:
Thursday, July 14th, a.m.-10 a.m. 56