1. Accessible Documents: The journey so far
Dr. Jennifer George
Anglia Learning & Teaching

2. Overview The context and need Actions Revisions and findings
Demonstrations of your choice
In 2015, ARU launched its first Accessible Templates and Guides for Microsoft Word and PowerPoint, and also provided Guidelines for Accessible PDFs. This workshop will present some of the rationale behind it, lessons learnt over the past three years, and provide hands-on training and discussion on some key aspects.

3. Disabled Student Demographics 2017/2018
11% disabled students compared to 9.6% sector wide
Staff comprise of 6% disabled

4. DSA Funding Cuts 2015/2016 Affected Not Affected Note-taking Readers
Scribes
Library support assistants
Tablets and Apple products
Printers and Scanners
Digital Voice Recorders*
Computer equipment*
Accommodation funds
Dyslexia tuition
BSL interpreters
Language support for deaf students
Smart phone/laptop recording
Specialist support mentoring

5. ARU Actions 2015 Help towards computer contribution
Increased laptops to loan
ARU Inclusive Materials Policy
Additional in-house software
University funded reasonable adjustments

6. Inclusive Materials Policy
KPP 1. Class presentations/outlines must be available to learners two working days in advance of the class.
Key purpose: to inform learners of what they will be taught and enable them to prepare in advance in their own time.
KPP 2. Core lesson materials will be available two weeks in advance of the class.
Key purpose: to enable learners to prepare for the session, engage with the topic in their own time and undertake preparatory work.

7. Inclusive Materials Policy
KPP 3. Our ARU accessible Word and PowerPoint templates must be used for creating all teaching documents and presentations.
Key purpose: to provide teaching materials that are accessible and readable by all learners, including those with sight or text impairments.
Part of this was also accessible PDFs
KPP 4. Recording classes (TBC)

8. Initiatives so far
Accessible Documents Word, PowerPoint Blank and Guide Templates
Library pdfs are now accessible
Several webinars and face to face workshops
Video recording in myPlayer
Work with Academic Office on MDF, Module Guide
Work with ITS on VLE then LMS

9. Findings Transformation: Word and PowerPoint Transformation: Library
Understanding and ownership
Feedback and review
Estate on templates
Colours and flexibility
Guides vs. templates

10. Accessibility
Accessibility is the word used to describe whether a product (for example, a website, mobile site, digital TV interface or application) can be used by people of all abilities and disabilities (BBC, 2014)

11. Dyslexia Challenges Challenges E.g. What you can do Misreading words
Contrast between letters and background
Skips words or lines/loses place while reading
Prefers listening to reading
Social challenges e.g. reading or writing in public
Use optimum line-spacing 1.5pt, easy to read fonts
Use dark blue on cream background (or editable to change individually)
Have clear structure with sub- headings (using Styles and Table of Contents)
Have alt text titles and descriptions for all visuals including tables and set them to be ‘in-line’

12. Where can you find them?
At launch of Word or PowerPoint on ARU machines

13. Where can you find them? Anglia Learning and Teaching Website
My Player
Lynda.com/LinkedIn Learning

15. Please select the topic you would like demonstrated:
Visual Impairment
Font styling and Colour
PowerPoint view, use and print options
Structure > Heading Styles > Automated Table of Contents
Images and Alt tags
Tables
Accessibility Checkers

16. Visual Impairment Challenge E.g. What you can do
Other visual impairment
Blindness
Colour Blindness
Follow same as Dyslexia challenges
Always use text in addition to any colour coding

17. Microsoft Word: Images
Great for concept exemplification
Good alternative to text
They are an assistive technology
Helps learners with text and language related difficulties
Helpful for magnifier users
Use ‘screen tips’ over image for screen readers
Use images for amplification or illustration
Visual learners

18. Microsoft Word: Images
Alt-text – photo of flower – could be to simply say what it is. Description is if you would like more detail. In this case, pink tulip bunch..

19. Tables

20. Tables

21. Word and PowerPoint
The Adobe Add-in, also called PDFMaker is recommended.