1. TnCIS Fiscal Year End
2017

2. Pre-closing Instructions
Check your supplies. Year End is a good time to evaluate your checks and receipts, and place an order if necessary.
This is also a good time to order new tapes for backups. These tapes will wear out. AOC hardware recommends these tapes be replaced every 18 to 24 months.

3. Open 2018 Accounting Year
The fiscal accounting year will automatically open when you close the month of May, 2018.

4. Complete June End of Month
June will need to be closed as normal. Before completing the final step to “Close Accounting Month”, you should always verify that your EOM checks have printed for the correct amounts, and that the balance sheet reflects only monies that are being held by the court. If there are any changes that need to be made, it is better to make them before closing the accounting month.
2018

5. Fiscal year end
2017
When you select Close Accounting Year, you will notice that the year to close is “2017”. This is correct. You are closing the fiscal year, July 2017-June 2018.

6. Step 1: Pre-EOY Backup
This option will create a backup on the server, and will be saved to the tape that is placed in the server for the nightly backup.
2017
The backup may take several minutes to complete. The pop-up box will disappear once the backup is complete.

7. Step 2: Print Summary Report
Select Print Summary Report. The summary report will appear, and is available to be printed, saved to a file, etc.
It is a summary of the CD, CR, and JE debits and credits per GL account for the fiscal year.
2017

8. Step 3: Create Audit Files
Select to create the audit files. The information will default in the fields of the pop-up screen, click “OK”.
2017

9. Step 4: Print Accounting Reports
Select Print Accounting Reports.
Click OK to pull the reports up in a Word document.
You may print the reports, send them to a file, or both.
Click cancel to return to EOY menu.
2017

10. Step 5: Create Beginning Balances
NOTE: This step can only be run one time!
2017

11. Enter the date to create the beginning balances.
The date should be 7/1/2018
Click OK to create the balances.
Click cancel to return to the EOY menu.
7/1/2018
2018

12. Step 6: Print Trial Balance and Balance Sheet
Select print trial balance and balance sheet report.
Click OK to view the document in Word. You may print these reports, or save them to a file, or both.
Click Cancel to return to EOY menu.
2017

13. Step 7: Close Accounting Year
Click the close accounting year step to officially close the year.
Click “Yes” to close the year or “No” to return to the menu.
2017
This step can only be run one time.

14. Step 8: Post EOY backup Select Create Post EOY database backup.
This will create the final backup for audit purposes.
It may take several minutes to finish.
The backup will be created on the server, and will be saved to the tape when the nightly backup is ran.
2017

15. You have now completed Fiscal Year End.
Congratulations!
You have now completed Fiscal Year End.