1. CCCTran Electronic Transcripts for California
CCC E-Transcript Project
11/16/2018
CCCTran Electronic Transcripts for California

2. Vision
Built with the intention of transcripts with all segments in California
Use a standard Data Dictionary for file upload / downloads
PESC XML and EDI standards
No need to re-create hand-shaking protocol with each and every trading new trading partner
Provide secure web-based transcript exchange system between all California colleges and their trading partners

3. CCC E-Transcript Project
11/16/2018
CCCTran - Vision
Possibilities:
Incorporate data from several sources.
Assemble complete student academic record.
Feed other tools.
Designed to ultimately interface with: Degree audit systems
ASSIST articulation data repository
Document imaging systems
Approved transcript request services such as NSC, Credentials
CaliforniaColleges.edu to take requests from students and provide transcripts to their portfolio and student plan

4. Current Status Launched into Production – July 2007
Currently 44 colleges Participants
31 California Community Colleges
12 California State University
2 CSU’s are in procurement
University of California
UC Santa Barbara Proof of Concept
Independents
National University
University of Phoenix is next

5. Participating Institutions
CSU Channel Islands
CSU Chico
CSU East Bay
CSU Fullerton
CSU Long Beach
CSU Monterey Bay
CSU Northridge
CSU Sacramento
CSU San Bernardino
San Diego State
San Francisco State
San Jose State
National University
University of Phoenix?
American River
Bakersfield
Butte
Canada
Cerro Coso
Chaffey
College of San Mateo
College of the Sequoias
Cosumnes River
Crafton Hills
Cypress
DeAnza
El Camino
Evergreen Valley
Folsom Lake
Fullerton
Hartnell
Merced
MiraCosta
Moorpark
Oxnard
Palomar
Porterville
Riverside
Sacramento City
San Bernardino Valley
San Jose City
Santa Rosa
Shasta
Skyline
Ventura

6. Award Winning
CCCTran was recently honored by the Post Secondary Electronics Standards Council with the Best Practices Award for 2009, along with the Georgia Board of Regents. Both Programs are Powered by XAP.

7. Major Functionality Transcript Recipient Transcript Source Request
View status
View/Download
Transcripts
Process Request
Hold?
Response
Fulfillment
Pull
Push
Manual or Automated processing
Support for national standards – XML & EDI
Common CCCTran Data Dictionary
Automated messaging
Standardized transcript layouts

8. Systems Diagram
Outside CCCTran

9. Request Options

10. Common Transcript Views
CCC E-Transcript Project
Common Transcript Views
11/16/2018
FULL
GEN-ED
BRIEF
BRIEF
View online or print
Sample on website – file repository 10

11. Conservative Transcript Costs
CCC E-Transcript Project
11/16/2018
Conservative Transcript Costs
Transcript Cost is based on previous CCCCO study
Recent study in Georgia found paper transcript processing to be $10 each 11

12. CCCTran Supports Sustainability Goals
California Community College System has a student population of 2.7 Million and processes over 3 Million transcript requests annual .
CCCTran Supports Sustainability Goals

13. CCC E-Transcript Project
11/16/2018
What are the Benefits?
Facilitates transcripts on demand, in seconds
One system - college and high school transcripts
Eliminate Communication Frustration
Reduce staff time, paper, and postage costs
Eliminate errors from OCR and re-keying
Feed Data directly into Degree Audit, & SIS
Standard Views with Legend for Document Management
Eliminate fraud
Go green - go paperless

14. CCC E-Transcript Project
11/16/2018
Questions?

15. CCC E-Transcript Project
11/16/2018
Further Information
Website:
CCCTran Project Team
Keith Franco
Regional Sales Manager – Xap Corp.
Tim Calhoon
Project Director – CCC Technology Center

16. FERPA Reference
“ …FERPA allows schools to disclose those records without consent, to the following parties or under the following conditions (34 CFR § 99.31):
School officials with legitimate educational interest;
Other schools to which a student is transferring;
Specified officials for audit or evaluation purposes;
Appropriate parties in connection with financial aid to a student;…”