1. 2017-18 School Discipline and Attendance Data (SDA) Review
Spring 2018

2. Agenda
Collection Dates
Collection Background
SDA File Review and Updates
Data Collection Process

3. SDA - Annette Severson - severson_a@cde.state.co.us
Collection Dates
Date
Event
April 18th (Wednesday)
Collection opens!
Webinar training from 2-3 pm
May 1st (Tuesday)
Webinar training from am
June 1st (Friday)
Suggested Date for having No Reportable Incidents tab updated
June 8th (Friday)
Suggested Date for having at least 1 file uploaded
June 15th (Friday)
Suggested Date for having all files uploaded
June 22nd (Friday)
Suggested Date for having all files error free
June 29th (Friday)
Deadline for SDA to be finalized
To join webinar trainings: and call in number:  
SDA - Annette Severson -

4. SDA Data Collection Background

5. SDA data is Required by Statute:
(3)(c): The information shall be consistent for each type of report and, at a minimum, shall include the occurrence of each of the following types of incidents, expressed as a number and as a percentage of the total occurrences of all of the incidents:
Substance abuse-drugs; Substance abuse- alcohol; Substance abuse- tobacco; Felony assaults; Fights; Possession of dangerous weapons; and Other violations of the code of conduct at the public school
(2)(b)(IV): The number of conduct and discipline code violations…only in the most serious category that is applicable to that violation including to specific information on the number of and the action taken with respect to the following types of incidents:
Dangerous Weapon; Destruction of Property; Alcohol; Tobacco; Drug; Robbery; Disobedient/Defiant; Detrimental Behavior; 1st, 2nd or Vehicular Assault; 3rd degree Assault/Disorderly Conduct

6. Data is Reported to CDE via Data Pipeline Process
Schools
Track data throughout school year
Determines the appropriate category for every incident
Provide data to district
Districts
Combine data from schools
Verify accuracy with schools
Report data to CDE
Verify accuracy of reports
Correct and Approve data
Data Pipeline
Collects data from districts
Checks data for accuracy
Rejects data if not accurate-districts must resubmit
CDE
Reviews Data
Aligns data with law
Reports data as required

7. All student attendance info- count of days and partial days
What must be Reported?
All (includes special education) students disciplined during the school year
All student attendance info- count of days and partial days
Include the student and incident:
If the student is disciplined with a Classroom Suspension, In-School Suspension, Out of School Suspension, Expelled, or Referred to Law Enforcement regardless of behavior code OR
If the incident would fit a behavior code other than code 12- Other Violation of Code of Conduct

8. Public Uses of Data Advocacy groups:
Campaigning to end the “school-to-prison pipeline” rely on accurate discipline numbers to define the problem
Data helps as school discipline policies become more of a focal point for education reform advocates who say punitive discipline erodes students’ motivation and negatively impacts their attitudes toward their school.
Media: Reporting and analysis for the public review of the safety and attendance of their local schools. Quote from a recent report:
“These aren’t just numbers. These are students’ lives. These are the conditions they walk into every day at school. This is the environment of their school. That’s what these numbers reflect.”

9. School View Data Center –
CDE Uses of Data
School View Data Center –
all data is published by school for the public to review
Provided to the U.S. Department of Education
Provided for various data requests – media, researchers, legislatures and advocates
Pre-populates CRDC data files

10. CRDC Background
Civil Rights Data Collection (CRDC) is reported by LEAs every other year CDE pre-populates any data fields collected for LEAs to help with the CRDC process CRDC currently collects 1,658 data fields; CDE currently pre-populates 1,292 fields using approved data from the LEAs. This is ~78% of the CRDC data fields By making the revisions to the SDA collection, CDE can now prepopulate an additional 297 fields. This would be ~96% of the CRDC data fields.

11. SDA Updates for CRDC Reporting
6 new Behavior/Allegation codes allows for CDE to prepopulate an additional 8 CRDC fields 1 new field in the Discipline by Action file allows CDE to prepopulate an additional 6 CRDC fields 10 new fields in the Discipline by Student Demographics file allows CDE to prepopulate an additional 265 CRDC fields 1 new field in the Attendance Data File allows CDE to prepopulate an additional 18 CRDC fields
SDA - Annette Severson -

12. 2017-18 SDA File Review with Updates

13. SDA Files Discipline by Student Demographic Discipline by Action
Count of Firearm Possessions by School with Action Taken
Count of Attendance by Student Demographic Information
Required for All Public Schools
Count of Students Disciplined by Demographic Information
Count of behaviors by school with Action Taken
Count of Allegations by School for CRDC
Discipline by Action
Discipline by Student Demographic
Firearm (GFSA) Discipline
Attendance Data

14. Summary of SDA File Layout Updates
Discipline by Action
All updates are optional for CRDC Reporting
Firearm (GFSA) Discipline
No changes
Discipline by Student Demographics File
Attendance Data File
Added ‘Free/Reduced Lunch Eligible’ field for Student Demographic information
Other updates are optional for CRDC Reporting
SDA - Annette Severson -

15. Discipline by Action File
11/16/2018
Discipline by Action File
Count of Behaviors/Allegations per school is reported in file
Most severe action taken per behavior reported
Only 1 action taken/incident reported
Only report count of allegations, no action taken would be reported
Referrals to Law Enforcement reported in addition to most severe action taken if applicable
Only report those behaviors/allegations which occurred in school during school year
Each Behavior/Allegation has a code associated with it
A record will be reported per behavior/allegation and school
Discipline by Action

16. Behavior/Allegations Definition
Provide the behavior code for the behavior that occurred or the allegation type reported at the school for the school year.
To obtain additional clarification or statutes regarding the behavior and allegation codes, please refer to: Behavior Statutes and Clarifications at
Discipline by Action

17. Discipline by Action File: Behaviors/Allegations Reported
Code
Behavior /Allegation Type 01
Drug Violation 02
Alcohol Violation 03
Tobacco Violation 04
1st, 2nd Degree or Vehicular Assault 05
Dangerous Weapons 06
Robbery 07
Other Felony 08
Disobedience/Defiant or Repeated Interference 09
Detrimental Behavior 10
Destruction of School Property 12
Other Violation of Code of Conduct 13
3rd Degree Assault/Disorderly Conduct 14
Marijuana Violation 15
Sexual Violence/Battery (other than Rape) 16
Rape or Attempted Rape 17
Threats of Physical Attack
Discipline by Action

18. Discipline by Action File: Behaviors/Allegations Reported
These new Allegation codes are for CRDC reporting purposes only and are optional
Discipline by Action

19. Discipline by Action file: Record Description
1 record per school and behavior or allegation type
For records with Behavior Codes 01-17:
Total Number of Incidents must be reported and greater than 0
Type of Action(s) taken must also be reported (classroom suspension, in-school suspension, out-of-school suspension, expulsion, referral to law enforcement or other action taken)
Weapon Description (no weapon, with weapon, with firearm/explosive device) may also be provided or left blank
For records with Allegation Codes (18-22):
Total Number of Incidents would be reported (must be greater than 0 if in the file)
Weapon Description would be left blank or 0 filled
Type of Action taken would be zero-filled
Discipline by Action

20. Discipline by Action file: Weapon Description
New field “Weapon Description”
Provide additional information for the reported behavior and whether a weapon was used or not during the incident.
Required for CRDC reporting only for the following behavior types: Robbery, 3rd Degree Assault/Disorder Conduct, and Threats of Physical Attack incidents
Code
Type
Description
No Weapon
No weapon was used for reported behavior. 1
With Weapon
A weapon is any instrument or object used with the intent to threaten, injure, or kill. This includes look-alikes if they are used to threaten others. Using words that refer to a weapon would not be considered with a weapon. 2
With Firearm or Explosive Device
A firearm or explosive device refers to any weapon that is designed to (or may readily be converted to) expel a projectile by the action of an explosive. This includes guns, bombs, grenades, mines, rockets, missiles, pipe bombs, or similar devices designed to explode and capable of causing bodily harm or property damage.
Discipline by Action

21. Reporting Incident Example 1
Discipline by Action File
1 Incident of tobacco violation
1 In-School Suspension
1 Referral to Law Enforcement
Discipline by Student Demographic File
1 White, Male, 7th grader, Non IDEA, Non 504, Non ELL Student with In School Suspension and Referred to Law Enforcement
1 Asian, Female, 7th grader, Non IDEA, Non 504, Non ELL Student with In School Suspension and Referred to Law Enforcement
1 White, Male, 8th grader, Non IDEA, Non 504, Non ELL Student with In School Suspension and Referred to Law Enforcement
3 students receive in-school suspensions and are referred to law enforcement for tobacco use (1 incident)
Discipline by Action

22. Reporting Incident Example 2
2 students fight and are suspended
(1 out of school and the other in school)
Discipline by Action File
1 Incident of 3rd Degree Assault, Out of School Suspension
Discipline by Student Demographic File
1 White, Male, 10th grader, Non IDEA, Non 504, Non ELL Student, Only 1 Out-of-School Suspended
1 White, Male, 9th grader, Non IDEA, Non 504, Non ELL Student, 1 In-School Suspended
Discipline by Action

23. Reporting Incident Example 3
An allegation of harassment is reported. It is determined to be based on religion. No student is disciplined as only the allegation was made.
Discipline by Action File
1 count of ‘Allegation of harassment or bullying on the basis of religion’
Discipline by Student Demographic File
No further information is reported
Discipline by Action

24. Discipline by Student Demographic File
One record per subset of students disciplined by school
Detailed information on students disciplined:
Ethnicity/Race
Gender
Grade Level
IDEA/Special Education status
Section 504 Status
ELL Status
Counts of students by action taken
Discipline by Demographics

25. Discipline by Student Demographics
New optional fields: these could be left blank, zero-filled or reported with data
Transferred to Alternative School (for Disciplinary Reasons)
Subjected to Mechanical Restraint
Subjected to Physical Restraint
Subjected to Seclusion
Students Reported as Harassed or Bullied on the Basis of Sex
Students Reported as Harassed or Bullied on the Basis of Race or Color or National Origin
Students Reported as Harassed or Bullied on the Basis of Disability
Students Disciplined as Harassed or Bullied on the Basis of Sex
Students Disciplined as Harassed or Bullied on the Basis of Race or Color or National Origin
Students Disciplined as Harassed or Bullied on the Basis of Disability
Discipline by Demographics

26. Restraint and Seclusions – Further Instructions from CRDC
Include students in grades K-12 and comparable ungraded levels. A student who is handcuffed but not arrested by law enforcement personnel should be included in the “subjected to mechanical restraint” row. A student who is both handcuffed and arrested should not be included in the “subjected to mechanical restraint” row. A student may be counted in more than one field.
Discipline by Demographics

27. Discipline by Student Demographics: More Info
Continue to group students demographically Include count of students that meet new field definitions, for CRDC reporting purposes only Students Harassed and Students Disciplined (aka victims and perpetrators) would be counted in file based on their demographic information New fields will NOT be compared with data reported in the Discipline by Action file
Discipline by Demographics

28. Discipline by Student Demographic File: FAQs
Unduplicated count of the students:
If 1 student receives 3 in-school suspensions and expelled with services once (all for different incidents), he/she would be reported as:
3 in the in-school suspensions
1 in the expulsions with educational services
1 in the unduplicated count of students disciplined
Discipline by Demographics

29. Reporting Incident Example 1
Discipline by Action File
1 Incident of tobacco violation
1 In-School Suspension
1 Referral to Law Enforcement
Discipline by Student Demographic File
1 White, Male, 7th grader, Non IDEA, Non 504, Non ELL Student with In School Suspension and Referred to Law Enforcement
1 Asian, Female, 7th grader, Non IDEA, Non 504, Non ELL Student with In School Suspension and Referred to Law Enforcement
1 White, Male, 8th grader, Non IDEA, Non 504, Non ELL Student with In School Suspension and Referred to Law Enforcement
3 students receive in-school suspensions and are referred to law enforcement for tobacco use (1 incident)
Discipline by Demographics

30. Reporting Incident Example 2
2 students fight and suspended
(1 out of school and the other in school)
Discipline by Action File
1 Incident of 3rd Degree Assault, Out of School Suspension
Discipline by Student Demographic File
1 White, Male, 10th grader, Non IDEA, Non 504, Non ELL Student, Only 1 Out-of-School Suspended
1 White, Male, 9th grader, Non IDEA, Non 504, Non ELL Student, 1 In-School Suspended
Discipline by Demographics

31. Reporting Incident Example 3: Unduplicated Count Focus
Provide an unduplicated count of students involved reported incidents.
Regardless of how many times a student is counted for any category within the Discipline by Student Demographics file, only count the student once in the unduplicated count of students disciplined. 1
Same Student, counted multiple times in Discipline by Student Demographics File
Same Student, counted once in the Unduplicated Count of Students Disciplined field
Discipline by Demographics

32. Important Note to Remember
> or =
Discipline by Student Demographic
Discipline by Action
Count of Students Disciplined
Count of Incidents
Multiple Students may be disciplined for 1 incident
2 students
disciplined
1 fight
>

33. Firearm (GFSA) Discipline File
One record per school and firearm weapon with counts of actions taken.
If there are no firearms to report for a school, no record will be needed in file (based on No Reportable Incidents screen)
4 types of Firearms reported
- Handgun Rifle/Shotgun - Other Firearm
- Multiple Firearms
Expulsions reported are a subset of Dangerous Weapon Expulsions reported
Firearm (GFSA) Discipline

34. Firearm (GFSA) Discipline File Flowchart
(A) Brought or Possessed at School
(B1) Expelled
(C1) Less Than Mandatory One Calendar Year
(D1) Referred to Alternative School/Program
(C2) Full Mandatory One Calendar Year
(D2) Referred to Alternative School/Program
(B2) Other Discipline Action (suspensions, etc)
(B3) Remove Other (death, incarcerated, etc)
(B4) No Action Taken
Firearm (GFSA) Discipline

35. Attendance Data File
First, Data is categorized and reported by Student Demographic information:
Ethnicity/Race
Gender
IDEA/Special Education
Section 504 Status
ELL Status
Homeless
Free and Reduced Lunch Status (New & Required)
Attendance

36. Second, each subgroup of students would have reported the following:
Attendance Data
Second, each subgroup of students would have reported the following:
Total Days Attended
Total Days Excused
Total Days Unexcused
Total Days Possible Attendance
Number of students truant four or more days in a month
Number of students truant ten or more days in a school year
Number of students truant for both conditions listed above
Number of Students with Chronic Absenteeism
Total Days Missed Due to Out of School Suspensions (NEW- CRDC)
Attendance

37. Attendance Data File: Relationship Equation
Student Total Days Attended
Student Total Days Excused Absent
Student Total Days Unexcused Absent
Student Total Days Possible
Attendance

38. Habitually Truant Definition
(3)(I): A child who has attained the age of six years on or before August 1 of the year in question and is under the age of seventeen years and who has four unexcused absences from public school in any one month or ten unexcused absences from public school during any school year. Absences due to suspension or expulsion of a child are considered excused absences for purposes of this subsection.
Attendance

39. Habitually Truant Counts
3 fields capture this required data:
Truancy: Four or more days in any one calendar month
Truancy: Ten or more days in one school year
Truancy: Met both conditions
Students are to be reported in only 1 category per school as applicable
Attendance

40. Reporting Habitually Truancy Example
1 count of Truancy: 4 or more Days in one calendar month
Unexcused Absences for Sally in March. (Total Unexcused Absences in the School year is less than 10)
Attendance

41. Reporting Habitually Truancy Example
Month
# Unexcused Absences for Shirley
Aug
Sept 1
Oct
Nov
Dec
Jan
Feb
March 2
April
May 4
TOTAL 10
1 count of Truancy: Met Both Conditions
Attendance

42. Chronically Absent Definition
The unduplicated count of students absent 10% or more of the days enrolled in the public school year during the school year. A student is absent if he or she is not physically on school grounds and is not participating in instruction or instruction –related activities at an approved off-grounds location for the school day. Chronically absent students include students who are absent for any reason (e.g., illness, suspension, the need to care for a family member), regardless of whether absences are excused or unexcused. This count would include students in grades K-12.
Attendance

43. Examples of Calculating Chronically Absent Status
Student
# Days Possible (enrolled)
# Days Attended
# Days Excused Absent
# Days Unexcused Absent
Total Days Absent
Total Days Absent/ Days Possible
Chronically Absent?
Alligator
176
135 24 17 41
23.30% Y
Bear
123
111 9 3 12
9.76% N
Cat 54 44 10
18.52%
Dog
118
117 1
0.85%
Elephant 97 92 2 5
5.15%
Frog
145
101 38 6
30.34%
Giraffe
167
128 33 39
23.35%
Horse
175
168 4 7
4.00%
Iguana
177
164 11 13
7.34%
Attendance

44. Add the optional field for CRDC:
Attendance Data File
Add field for “Free/Reduced Lunch Status” as it is required for ESSA reporting
Add the optional field for CRDC:
Total Days Missed Due to Out of School Suspensions
The total number of school days that were missed by students who received one or more out-of-school suspensions. Include school days missed by students in grades K-12 and comparable ungraded levels. Days when school staff were required to be present at school but students were not, should not be counted. Days when students were dismissed early from school, but school staff were not, should be counted as full days. Each day missed from a part-day program (e.g., part-day kindergarten) should be counted as one full day. Report a cumulative count based on the entire regular school year.
Attendance

45. SDA Data Collection Process

46. Identity Management Roles
To have access to the SDA periodic collection, one of the following 3 roles would need to be assigned to you by your Local Access Manager: If you plan to ‘do it all’ – you will want the SDA~LEA Approver Role
IdM Role
Enables User to:
SDA~LEAAPPROVER
Finalize, Submit, Modify and View Data
SDA~LEAUSER
Submit, Modify and View Data
SDA~LEAVIEWER
View Data

47. https://cdx.cde.state.co.us/pipeline
Login to Data Pipeline
Username = address
Password = determined by you. Use the ‘I forgot my password’ if needed.

48. Quick Review of Process
Update ‘No Reportable Incidents’ Tab
Upload Data files in order (if applicable):
Discipline by Action File
Discipline by Student Demographic File
Firearm (GFSA) Discipline File
Attendance File
Review error reports, correct data and re-upload files as needed
Review data reports for accuracy
Finalize data files

49. No Reportable Incidents
A separate tab in Data Pipeline, under “SDA”
Option to use when a school has no incidents to report to CDE; either
No Disciplinary Incidents and/or
No Firearms to report
Can be updated throughout the SDA process.
If marked as “No” initially, this can be updated to “Yes” for a school if needed and vice versa, until the data is finalized.
Must update each page or select ‘all’ per page to update all schools in one screen

50. No Reportable Incidents Screenshot
After logging into Data Pipeline:
*If there are multiple pages, please be sure to list ‘All’ per page OR save each page after updating the status indicators

51. No Reportable Incidents – Disciplinary Incidents
Disciplinary Incidents column:
“Yes” indicates:
the school is included in the Discipline by Action file AND
The school is included in the Discipline by Student Demographic file
“No” indicates:
The school is not included in the Discipline by Action file AND
The school is not included in the Discipline by Student Demographic file
If all schools are marked as “No”, then the LEA will not upload either the Discipline by Action file or the Discipline by Student Demographic file.

52. No Reportable Incidents – Firearm Incidents
Firearms brought column:
“Yes” indicates:
The school is included in the Firearm (GFSA) data file uploaded
“No” indicates:
The school is not included in the Firearm (GFSA) data file uploaded.
If all schools in the district have this indication, then the LEA will not upload the Firearm (GFSA) data file.

53. Uploading Data Files Order (based on No Reportable Incidents tab)
If 1 or more school(s) have “Yes” indicated for Incidents in the Disciplinary column and “Yes” in the Firearm column:
Discipline by Action File
Discipline by Student Demographic File
Firearm (GFSA) Discipline File
Attendance File
If 1 or more school(s) have “Yes” indicated for Incidents in the Disciplinary column and “No” in the Firearm column:
If ALL schools have “No” indicated for Incidents in the Disciplinary and Firearm columns:

54. Uploading Data File Process
Upload data file in Pipeline Check Batch Maintenance for process indicator Check Status Dashboard for error count Review errors and warnings (Pipeline Error Report or Cognos Error Reports) Correct data file Upload corrected data file in Pipeline Continue until all errors resolved Review Cognos Data Reports for data accuracy Re-upload corrected files if needed Finalize once ALL applicable SDA files are uploaded, error-free, reviewed and accurate

55. Uploading File Screenshot
Dataset
School Discipline Attendance
File Type
Discipline by Action THEN
Discipline by Student Demo THEN
Firearm Discipline THEN
Attendance Data
School Year
Organization/LEA
Select your District/BOCES
Locate File
Browser and select file to upload
Upload Type
Replace if your file is complete within the one file upload
Append if you are adding additional data to what has been previously uploaded
Click “Submit” for each file

56. Batch Maintenance Screenshot
Displays status for files If using ‘Append’ functionality, error count is incorrect for all except the last file uploaded.

57. Confirms file processed and provides the error count in the file
Status Dashboard
Confirms file processed and provides the error count in the file
Data Exists = Y (data processed) or N (data not processed)
Validation Errors = # (# of errors in file)
Overall Status = P (Pending) or N (No data)
Last updated date = last date of upload

58. Review Errors and Warnings
Two options:
Using Cognos
Using Pipeline Error Reports
You may use either option exclusively or both throughout

59. Using Cognos (Errors and Warnings)
Select the appropriate Error Report to view:
For Attendance data errors: “Attendance Error Detail Report”
For Discipline by Student Demographic data errors: “Demographics Error Detail Report”
For Discipline by Action data errors: “Discipline Action Error Detail Report”
For Firearm Incident data errors: “Firearm Error Detail Report”
If there are no errors for your district for the file OR the file was not processed for your district yet, there will be no error report available
Error reports can be downloaded into excel

60. Using Data Pipeline (Errors and Warnings)
11/16/2018
Using Data Pipeline (Errors and Warnings)
Select file type, year, LEA and Errors and Warnings – then select “Search”
Then, Select Excel to view report
First, view details to have detailed error report

61. Correct Data
Update data in data files based on errors/warnings and re-upload files as needed. Repeat steps until all errors in file are resolved Repeat for all applicable files for SDA

62. Review Reports for Accuracy and Finalize

63. Cognos Reports for Review

64. Discipline by Action Taken Reports
Discipline Action Error Detail Report
Discipline Action Error Summary Report
Summary of Behavior by Action
Count Incidents by Action Trend
Comparison of Incidents Reported and Students Disciplined

65. Discipline by Student Demographic Reports
Comparison of Incidents Reported and Students Disciplined
Count of Students Disciplined Trend
Summary of Disciplinary Actions by Federal Race/Ethnicity
Summary of Disciplinary Actions by Gender
Summary of Disciplinary Actions by Grade
Summary of Disciplinary by Demographic File
Demographics Error Detail Report
Demographics Error Summary Report

66. Firearm (GFSA) Data Reports
Firearm Error Detail Report
Firearm Error Summary Report
Summary of Firearm Data

67. Attendance Data Reports
Attendance and Truancy Data
Attendance Error Detail Report
Attendance Error Summary Report
Attendance Rate Trend
Average Daily Membership
Chronically Absent Students by School
Count of Habitually Truant Students Trend
Summary of Attendance Data

68. Key Words used in Report Titles
Error Detail Report
Includes record with each error
Error Summary Report
Provides count of records with each error
Trend (new reports)
Data provided for current year, prior year and 2 years prior
Summary
Grouping the data reported into categories

69. Summary of Behavior by Action
Provides the Type of Behavior (code and description) AND totals as reported for each by School:
Number of Incidents
Classroom Removals
In-School Suspensions
Out-of-School Suspensions
Expulsions
Law Enforcement Referrals
Other Action Taken
Discipline by Action

70. Count Incidents by Action Trend
Provides data reported in the Discipline by Action Taken File for the current year, prior year and 2 years previously
Total Number of Incidents
Classroom Removal Incidents
In School Suspension Incidents
Out of School Suspension Incidents
Expulsion Incidents
Law Referral Incidents
Other Action Taken Incidents
Discipline by Action

71. Comparison of Incidents Reported and Students Disciplined
Provides the total counts of incidents reported per school
Provides the total count of students disciplined reported by school
These numbers will assist with any comparison error(s) in your data file and to verify accuracy of both reports
Recall, the count of students disciplined should be either more than or equal to the count of incidents reported.
Discipline by Action
Discipline by Demographics

72. Count of Students Disciplined Trend
Provides data reported in the Discipline by Student Demographic File for the current year, prior year and 2 years previously
Number of Students Reported as Disciplined (unduplicated count)
Number of Students Reported with Classroom Removals
Number of Students Reported with In School Suspension
Number of Students Reported with Out of School Suspension
Number of Students Reported with Expulsions (with or without services)
Number of Students Reported with a Law Enforcement Referral
Number of Students Reported with an Other Action Taken
Total Number of Students Disciplined (duplicated count)
Discipline by Demographics

73. Summary Reports for Discipline by Student Demographic
Summary of Disciplinary Actions by Federal Race/Ethnicity
Total of each disciplinary action reported by Federal Race/Ethnicity for each School
Summary of Disciplinary Actions by Gender
Total of each disciplinary action reported by Gender for each School
Summary of Disciplinary Actions by Grade
Total of each disciplinary action reported by Grade for each School
Summary of Discipline by Demographic File
Total of each disciplinary action reported by Federal Race/Ethnicity, Gender, Grade, Special Education, 504, and ELL status for each School
Discipline by Demographics

74. Summary of Firearm Data
Provides data only if Firearm file was uploaded Provides Firearm data by School, Grade Level and Firearm Weapon Code/Description
Firearm (GFSA) Discipline

75. Attendance and Truancy Data
Attendance and Truancy Rates by School
Habitually Truant Student Counts by School
Number of Students with Chronic Absenteeism by School
Average Daily Attendance (ADA) by School
Calculated by taking Total Number of Days Attended divided by Length of School Year
Attendance

76. Attendance Rate Trend
Provide attendance data for current year, prior year and 2 years prior by School:
Total Days Possible
Student Total Days Attended
Student Total Days Excused
Student Total Days Unexcused
Attendance Rate
Attendance

77. Average Daily Membership
Provides data by School Code and Name:
Pupil Membership (from October Count)
Average Daily Membership
Calculated as (Total Days Attended) * (Length of School Year)
Total Days Attended
Length of School Year
The calculated Average Daily Membership should resemble the Pupil Membership reported
Attendance

78. Chronically Absent Students by School
Provides Number of Students with Chronic Absenteeism with:
School Code and Name
Student Total Days Attended
Student Total Days Excused
Student Total Days Unexcused
Student Total Days Possible
Attendance Rate
Attendance

79. Count of Habitually Truant Students Trend
Provides the Habitually Student Truant Count by Type and School for the current year, prior year and 2 years prior
Habitually Truant Students (4 days in 1 month)
Habitually Truant Students (10 days in 1 school year)
Habitually Truant Students (both conditions)
TOTAL Habitually Truant Students
Attendance

80. Summary of Attendance Data
Provides the following data:
School Code
Federal Race/Ethnicity
Gender
Length of School Year
Average Daily Membership
Student Total Days Attended
Student Total Days Excused
Student Total Days Unexcused
Student Total Days Possible
Attendance Rate
Truancy Rate
Count of Habitually Truant Students (4 or more days in 1 Month)
Count of Habitually Truant Students (10 or more days in School Year)
Count of Habitually Truant Students (both conditions)
Number of Students with Chronic Absenteeism
Attendance

81. Coming Soon…CRDC Reports
CRDC reports will present ‘mock-ups’ of data pre- populating CRDC files Optional review for validating CRDC data prior to the CRDC process Should be available in May for districts All will have title “CRDC: %%%%”

82. Finalize Data
Attendance File is only file needed to be “Submitted to CDE” All files must be uploaded and error free or indicated as “No” for all schools in No Reportable Incidents tab prior to finalizing By finalizing the Attendance data file, the other 3 files are also finalized Download sign off form will indicate which schools have data reported

83. Finalize Data Steps
Only the LEAAPPROVER role can perform this step

84. Available Resources
All resources made available at:

85. Data Pipeline Website http://www.cde.state.co.us/datapipeline
11/16/2018
Data Pipeline Website
Periodic Collections -> School Discipline and Attendance
Overview
Deadlines
File Layouts
Business Rules
Templates
Trainings
Additional Resources
Direct Link:

86. Thank You for Joining! Annette Severson Severson_a@cde.state.co.us
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