1. Data Pipeline Town Hall March 1st, 2018
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you
Roughly 2000 respondents receive Town Hall Invitation s
CDE gets back numerous undeliverable, changes to accounts, and delivery issues.
Any necessary changes are managed by LAMs
Remember to get those phone numbers in the profiles! 3

4. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s new Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

5. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

6. Introductions

7. Today’s Agenda Open Collections in Data Pipeline
IdM Contact Phone Number Poll
READ Collection
Directory
Report Card March
Special Education December Count
Human Resources Collection
TSDL
Student End of Year
EDAC Data Burden Survey

8. Open Collections in Data Pipeline

9. Open Data Pipeline Collections
Year Round
Directory
RITS
EDIS
Periodic
Designated Agency (Due 8/31/2018)
Pre-ID/SBD
Report Card March
Interchanges
Student
Special Education IEP
Staff
Teacher Student Data Link 9

10. Open Data Pipeline Collections
11/16/2018
Open Data Pipeline Collections
Snapshots
Teacher Student Data Link Snapshot
Student End of Year (Soft Opening)
Coming Soon
AEC 10

11. 2018 SBD Reviews Tentative SBD review window dates: Assessment
Tentative Review Dates 1
ACCESS for ELLs
March 15th-March 28th 2
CO PSAT/SAT
May 17th-May 24th 3
CMAS
Science/Social Studies and ELA/Math (including CSLA)
CoAlt Science/Social Studies
May 21st-May 31st 4
CoAlt DLM
May 30th-June 6th

12. Questions? Contact us: 2017-2018 SBD Review Contacts CO PSAT/SAT
Jasmine Carey
ACCESS for ELLs
CMAS
CoAlt DLM
Shangte Shen
CO PSAT/SAT

13. Identity Management Modification Requests

14. Background
Introduced a new Access Management System (Identity Management, IdM) and process when the Data Pipeline was implemented.
Maintenance for assigning and deactivating respondent accounts shifted to be the LEAs responsibility.
Multiple respondents are allowed access for each data collection.

15. Kristi Gleason Gleason_k@cde.state.co.us 303-866-4620
Phone Numbers Request
Standard IdM profile requirements currently does not require phone numbers to be provided.
Resulting in numerous internal and external challenges for data collection management.
CDE will be implementing the phone number requirement and primary contact identification through a phased in approach.
LAMs may manually update accounts or update several users through a bulk load process.
Special Education December Count Pilot – more on this shortly.
Kristi Gleason

16. LAM POLL – Phone Numbers
Thank you for your time in responding to these questions.
If you encountered issues with the bulk load process, please contact Kristi Gleason at or
Kristi Gleason

17. Primary and Secondary Contacts – Feedback
Not only are phone numbers important; having a primary and secondary contact listed is also beneficial
LEAs are allowed to have multiple contacts per collection, however only 1-2 would need to be contacted on regular basis or when issues arise
Example- Student Duplication process
No current method in IDM to provide primary or secondary contact
Must be listed at the collection level which is more challenging then if at the profile level.
CDE is currently in the process of determining the best way to identify these important roles and would like to get from the field how helpful it would be to identify these roles.
Kristi Gleason

18. POLL - Primary and Secondary Contact
If you have any questions in regard to updating phone numbers in IDM or have any insight around identifying primary and secondary contacts for collections, please feel free to contact me at or
Thank you!!
Kristi Gleason

19. READ Act Data Collection

20. READ Act Data Collection
Purpose
The purpose of the READ data collection is to collect the data needed to fulfill statutory requirements for the annual legislative report and to determine distribution of per-pupil intervention funds for students identified as having significant reading deficiencies (SRD)
Criteria
Each spring districts create and submit records for all K-3rd grade students enrolled at the time of data submission and 4-12th grade students who are included in the READ 4-12th grade cohort from any district AND
The Budget Planning Survey in Pipeline that asks districts to identify which of the five statutory intervention categories they intend to use in the coming budget year to support students identified as having an SRD

21. State Supports for Effective Implementation
The Early Literacy Fund provides districts with per- pupil intervention funds to help support programs to meet the needs of students with a significant reading deficiency status who received services
Per-pupil intervention funds may be used to provide the following services:
Full-day kindergarten
Summer school literacy programs
Tutoring services
Evidence based or scientifically based interventions
For the school year, the total allocation was approximately $33 million
Another purpose of the collection is to calculate the per pupil intervention fund distribution. CDE takes the annual appropriation and divides it by the number of students identified with significant reading deficiencies to create a per pupil allocation.
Statute outlines the specific uses for these intervention funds under four categorical areas:
full-day kindergarten
evidence-based or scientifically-based interventions
summer school literacy programs
tutoring services
The annual appropriation for this school year was approximately $33 million.

22. 2017-18 READ Collection Timeline
March 1: READ Budget Survey soft open – districts can submit budget planning survey
April 2: READ collection opens
May 18: All districts create and submit beginning READ file to ensure correct file layout
June 15: Districts complete submission of READ files and Budget Planning Survey by close of business – all submissions are finalized and submissions will be locked
June 22: CDE conducts duplicate SASID process
June 22-June 29: Districts work with each other to clear duplicate SASIDS
July 2: Districts resubmit with duplicates removed from file and the READ collection closes
READ verification form is due July 6: Signed by superintendent
So the READ data collection officially opens Monday, April 2, however new this year, we are opening the Budget Planning Survey early so that districts can have the whole month of March to submit their budget planning Surveys.
The READ collection opens on Monday April 2. April is a pretty slow month, we have a lot of districts that are still finishing up end of year testing so if nothing happens in April that’s okay. If you are able to load any beginning READs file into Pipeline just to get a feel for your errors, we always recommend that.
But by May we want to make sure that you have gotten into Pipeline and have tried to submit your file to make sure you have the correct file layout
June 15 is the deadline to submit your READ data file and budget planning survey by close of business.
June 22 CDE conducts the duplicate SASID process. What that means is that once all files have been submitted and locked, we run a process within Pipeline that identifies districts who have the same SASIDS reported in their file. So then you will get an if you are one of the districts that has a duplicate SASID with another district it will explain how to identify who those SASIDS are and then you will work with the other district to determine who should keep the student in their file and who should remove it. So districts have until June 29th to work through that together.

23. 2017-18 Budget Planning Survey
The 2018 collection will include a statutory requirement for district submission of budget planning information for the use of per-pupil intervention funds
To fulfill this statutory requirement, the Department has created a survey in Pipeline that asks districts to identify which of the five statutory intervention categories they intend to use in the coming budget year to support students identified as having significant reading deficiencies
This survey will consist of five, Yes or No questions that will be collected at a district level and submitted in addition to the LEP’s READ data file.
Click here to view the guidance document on completing the Budget Planning Survey

24. 2017-18 Budget Planning Survey
To access the survey:
User will select “READ Survey” on the initial Pipeline screen for READ
User will select current school year and district

25. 2017-18 Budget Planning Survey
The survey can be submitted at any time throughout the collection; however, it is encouraged that LEPs submit this survey as soon as possible even if READ data file is not finalized
Survey may not have blank questions, but users will be able to save the survey questions already answered and come back to survey at a later time to complete
User must have REDLEAUSER user role for completing and editing the survey and the REDLEAAPPROVER role to finalize and submit the survey to CDE
User must click the “Submit” tab to finalize the survey
Programs submitted in the “other” category that have previously been reviewed by CDE will not be reviewed

26. IDM Roles
Before you do any loads to Data Pipeline, ensure you have the correct roles:
For uploading and editing the READ file: Submit and Modify Role REDLEAUSER
For uploading, editing and submitting READ file: Approve Role REDLEAAPPROVER
Same roles apply to submitting the Budget Planning survey
This is the group of people who will receive all communications for the READ collection through our listserve
You will need to ask your Local Access Manager (LAM) for the necessary rights if you do not have them
Please contact the READ collection manager (Whitney Hutton) if you do not know your LAM to obtain this information

27. READ Collection Trainings
Town Hall
Starting Thursday, March 1, 2018 – 9:00-10:00am
Budget Planning & Reporting Survey Training
Tuesday, March 6, 2018 – 10:00-11:00am
READ Collection Online Office Hours
Wednesday, April 18, 2018 – 1pm-2pm
Tuesday, May 15, 2018 – 2pm-3pm
Thursday, June 7, 2018 – 11am-12pm
Tuesday, June 12, 2018 – 1pm-2pm

28. READ Resources
READ Collection resources can be found at: ne
Upcoming webinars
Data collection timeline
Data elements & definitions
File layout
Business Rules
Additional resources such as FAQ document, assessment cut scores, template for submitting budget planning survey, etc.
Questions?
Contact Whitney Westgaard Hutton, READ Data Collection Manager
Phone:

29. Directory

30. Directory 4 Day School Week
4 Day School Week Application Now Open
REQUIRED Application must be submitted each year!
School districts operating a school on four-day school week (less than 160 scheduled days per school year) are required to submit a request for approval. Only for schools that include grades To be considered for the of school year, please complete the application via Data Pipeline by Friday, May 11,
Districts will need to submit a application every year if they have schools that operate less then 160 days.
Application guide available at: 30

31. Directory 4 Day School Week
In addition to submitting the four-day application through Data Pipeline, DISTRICTS Accredited with Priority Improvement Plan or Accredited with Turnaround Plan that are submitting a district-wide application for all schools within the district need to submit the following additional information separately to Jhon Penn at
A copy of school calendars,
Building class schedules,
Assembly schedules,
Bell schedule including lunch time interval,
Professional development calendar. 31

32. School Code Changes Items that require a form to update Directory
Request a New School Code
Request Closing a School
Request for Grade Changes
Request for Name Changes
Forms

33. School Code Changes
If you have a school that is changing LEAs. Let me know that this is happening. In CDE’s systems the school will change authorizer but the school code will remain the same.
It you have any questions please contact Dennis St. Hilaire at or dial

34. Report Card March

35. Report Card March
The Report Card March will open Wednesday, March 1st 2018 and will remain open until April 13th 2018.
IDM Roles
RCMAR documents can be found at: -march
DISTRICT PIPELINE-NNNN-RCM~LEAAPPROVER Approver Role
DISTRICT PIPELINE-NNNN-RCM~LEAUSER Submit and Modify Role
DISTRICT PIPELINE-NNNN-RCM~LEAVIEWER Read-Only Role

36. 2017-2018 Special Education December Count

37. 2017-2018 Special Education December Count
Approved and Finalized!!!
Special Education December Count Kristi Gleason

38. Pre-Populating Phone Numbers Pilot
CDE pre-populated district phone numbers in profiles for DEC respondents where phone number was blank.
Special Education December Count Respondent Contact lists were updated to include pre-populated numbers
Internally this was an issue for communicating Staff Approval Matrix issues to the field.
CDE would like to know from Admin Unit DEC respondents what if any issues were encountered using the COGNOS respondent lists.
Special Education December Count Kristi Gleason

39. Respondent Contact List Pilot Poll
If you encountered issues with the bulk load process or with one of the contact reports in Cognos, please contact Kristi Gleason.
Thank you for your time!
Please direct any additional insight or comments to Kristi Gleason at or
Special Education December Count Kristi Gleason

40. Thank you for joining us today!
Questions?
If you have ANY questions about the Special Education IEP Interchange please feel free to contact us. No question or concern should remain unanswered of unresolved.
We are just a phone call or away!
Kristi Gleason (303)
Lindsey Heitman (303)
Orla Bolger (303)
Lauren Rossini (303) (Staff Approval Matrix)
protocol – please include:
Administrative Unit #
Phone number where you may be reached. Be sure to get that added in Access Management.
Subject of the
NOTE: Never send files or reports via – contact us to determine best technical assistance avenue.
Thank you for joining us today!

41. Human Resources

42. THANK YOU!!! ALL Districts are now complete – thank you!!
Please complete the 10 question survey at  
Additional Comments/Questions:
Annette Severson
Phone:
Fax:

43. TSDL

44. Identity Management Roles
Teacher Student Data Link Interchange Roles:
TSL~ LEAUSER – upload and modify TSDL interchange files OR
TSL~LEAVIEWER – view (only) TSDL interchange data
Teacher Student Data Link Snapshot Roles:
TLS~LEAAPPROVER – Approves, creates, views Snapshot OR
TLS~LEAUSER - creates, views Snapshot OR
TLS~LEAVIEWER- views snapshot

45. Current Status
Section Number – in both Course Enrollment and Course Instructor files now allows both numbers and letters
Edit Defect: TD067 – Duplicate records in Course Enrollment file causing errors incorrectly. We are working on getting this resolved- please disregard this error at this time
Next Webinar Training – March 13th from 1-2 pm

46. TSDL Resources
TSDL Documentation found at:
Deadlines
File layouts and definitions
Trainings – included recent February training slides/recording
For assistance with either Interchange or Snapshot:
Annette Severson

47. Student EOY

48. Soft Open Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
The End of Year snapshot is currently in a soft open!
New Guidance on ASCENT/PTECH: Students completing their 4th year of high school, who have met their district’s graduation requirements and are being retained for a 5th year to participate in ASCENT and PTECH should be reported in the district’s End of Year data submission to CDE with an Exit Code of 90 and a Retention Code of 2.
ratereporting-hb guidance

49. Questions? Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
Please contact Duncan Anderson if you have any questions/need training/discover problems
Please take the 10 question EOY survey: I really value your feedback and ideas!

50. EDAC Data Burden Survey

51. EDAC Data Burden Survey
Thank you!!!
If you haven’t yet submitted yours, send it this week!
129 of 268 responses submitted 48%
5 BOCES 24%
2 migrant regions 40%
80 districts 45%
42 administrative units 66%
Jan Petro

52. Thursday, March 8th, 2018 9 a.m.-10 a.m.
Thank You
Next Town Hall:
Thursday, March 8th, a.m.-10 a.m.