1. ArcGIS Online at Ball State
A Brief user’s guide for faculty, staff and students
November 16, 2018

2. Application License stipulations
ArcGIS Online is made available to Ball State faculty, staff, and active students for university-related teaching and research purposes only.
If you are unsure if your intended use fits within our licensing restraints, please contact the ESRI Site License Coordinator
November 16, 2018

3. How to gain access to our account
Faculty:
Send an excel file with your students’ names and Ball State addresses to
Students will receive an that invites them to our ArcGIS Online account. These periodically end up in the clutter folder in their , have them check there for missing invitations.
They will need to follow the link in the to set up an account. Please advise them to use their BSU to set up the account.
Once students have been added to the BSU ArcGIS Online account, the instructor will need to create a group within ArcGIS Online (aka: History Fall 2016) and add students to that group. Instructions for creating and using groups.
Note: If the students need access to BAO, Community Analyst or ArcGIS Pro, you will need to let the ESRI administrator know when sending the list of names.
Individual Students:
Send a request directly to from your Ball State account. Also let the admin know about any groups (classroom, BAO, Community Analyst, ArcGIS Pro) that you would like access to.
November 16, 2018

4. Credits
ArcGIS Online operates on a credit-based system. Tools and operations you use in the system consume different amounts of credits (see next slide).
Each member of the BSU ArcGIS Online account will be given an initial 200 credits. Additional credits can be granted for large research projects, or for those who are using ArcGIS Online in more than one class per semester.
Contact the License Coordinator at to request additional credits.
November 16, 2018

5. Credit Usage Guide Note:
Some tools, like geocoding, are more computing-intensive. Therefore, they use a higher number of credits. If possible, do all geocoding in ArcMap and then share to ArGIS Online.
This will minimize your credit usage
November 16, 2018

6. BAO and Community Analyst
Business Analyst Online and Community Analyst Uses ArcGIS Online technology for mapping, geoprocessing, and analysis services.
Operations such as defining areas for reports and generating reports consume credits from the BSU ArcGIS Online Account.
Must ask the ESRI Site License Coordinator to be added to these groups before you can access them.
November 16, 2018

7. Deleting Accounts From ArcGIS Online
Student accounts that have been inactive for more than two years will be deleted. All content will also be deleted, and will not be recoverable.
At this time no warning messages will be sent out prior to deletion. This will change after the Fall 2016 school year.
It is suggested that students wishing to save their college projects create a free account, or purchase an ArcGIS Online account and move their content after leaving BSU.
November 16, 2018