1. IEEE vTools Meetings Ram Sivaraman SCV Membership Development Chair
02/26/10
IEEE vTools
Meetings
Ram Sivaraman
SCV Membership Development Chair

2. vTools Meetings – what do I need it for?
02/26/10
vTools Meetings – what do I need it for?
vTools Meetings is used for managing section and chapter meetings.
Officers can create meeting announcements with no dependence on webmaster availability and show them on your website.
Report meetings – most used by chapters
Event registration with or without credit card payments is available. 2

3. vTools Meetings – what is it? – IEEE blurb
02/26/10
vTools Meetings – what is it? – IEEE blurb 3

4. vTools Meetings - Reporting a meeting
02/26/10
vTools Meetings - Reporting a meeting 4

5. vTools Meetings – step 1 - login

6. vTools meetings – Report a meeting
Required field

7. vTools meetings – after you login

8. Vtools Meetings – Report Meeting - step 1

9. vTools Meetings – step 2 – enter Region, Section and Org unit

10. vTools Meetings – step 3 – enter Start and End time
Select the date, time and then click “ok”

11. vTools Meetings – step 4 – Select Timezone – PST8PDT

12. vTools Meetings – step 5 – Enter city, Select Country and State

13. vTools Meetings – step 6 – Enter speaker information

14. vTools Meetings – step 7 – Create report
You are done reporting the meeting!

15. vTools Meetings – query L31 meeting reports – steps 1 thru 32 3 1 2 3

16. vTools Meetings – query L31 meeting reports – step 42 3 4 4

17. vTools Meetings – query L31 meeting reports – step 5
Click on “Show” to display information about the meeting

18. All you have to update is: Title Abstract Attendance
vTools Meetings – Tip for creating a new L31 report with most of the parameters the same as an existing report
If you are creating a new report but have most of the information the same as an existing report you can use the “Create from Existing” feature
All you have to update is:
Title
Abstract
Attendance
Speaker information

19. What else can I do with vTools meetings?
Set up meeting notices
Query past and upcoming meeting information
Register for meetings that you have been informed about (these meetings have to be set up using vTools)
01/26/13

20. vTools meetings – Set up a meeting

21. vTools meetings – Find a meeting – this is only for meeting notices that have been created using vTools Meetings – not for L31 meeting query

22. Contact info
Ram Sivaraman –
– contains project
status, blog, contact information, FAQ, and
training information
– contact for any
questions related to the project

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