2. Financial Accounting, IFRS Edition
Chapter 2
The Recording Process
Financial Accounting, IFRS Edition
Weygandt Kimmel Kieso

3. Steps in the Recording Process The Recording Process Illustrated
The Account
Steps in the Recording Process
The Recording Process Illustrated
The Trial Balance
Debits and credits
Debit and credit procedure
Equity relationships
Summary of debit/credit rules
Journal
Ledger
Posting
Summary illustration of journalizing and posting
Limitations of a trial balance
Locating errors
Use of currency signs

4. An Account can be illustrated in a T-Account form.
The Account
Record of increases and decreases in a specific asset, liability, equity, revenue, or expense item.
Debit = “Left”
Credit = “Right”
Account
An Account can be illustrated in a T-Account form.
SO 1 Explain what an account is and how it helps in the recording process.

5. The Account Debits and Credits Double-entry accounting system
Each transaction must affect two or more accounts to keep the basic accounting equation in balance.
Recording done by debiting at least one account and crediting another.
DEBITS must equal CREDITS.
SO 2 Define debits and credits and explain their use in recording business transactions.

6. Debits and Credits
If Debits are greater than Credits, the account will have a debit balance.
Transaction #1
$10,000
$3,000
Transaction #2
Transaction #3
8,000
Balance
$15,000
SO 2 Define debits and credits and explain their use in recording business transactions.

7. Debits and Credits
If Credits are greater than Debits, the account will have a credit balance.
Transaction #1
$10,000
$3,000
Transaction #2
8,000
Transaction #3
Balance
$1,000
SO 2 Define debits and credits and explain their use in recording business transactions.

8. Debits and Credits Summary
Normal Balance Debit
Normal Balance Credit
SO 2

9. Debits and Credits Summary
Balance Sheet Income Statement
Asset =
Liability +
Equity
Revenue -
Expense
Debit
Credit
SO 2 Define debits and credits and explain their use in recording business transactions.

10. Assets and Liabilities
Assets - Debits should exceed credits.
Liabilities – Credits should exceed debits.
The normal balance is on the increase side.
SO 2 Define debits and credits and explain their use in recording business transactions.

11. Equity Relationships
Issuance of share capital and revenues increase equity (credit).
Dividends and expenses decrease equity (debit).
SO 2 Define debits and credits and explain their use in recording business transactions.

12. Revenue and Expense
The purpose of earning revenues is to benefit the shareholders.
The effect of debits and credits on revenue accounts is the same as their effect on equity.
Expenses have the opposite effect: expenses decrease equity.
SO 2 Define debits and credits and explain their use in recording business transactions.

13. Summary of Debit/Credit Rules
Relationship among the assets, liabilities and equity of a business:
Illustration 2-12
The equation must be in balance after every transaction. For every Debit there must be a Credit.
SO 2 Define debits and credits and explain their use in recording business transactions.

14. Steps in the Recording Process
Illustration 2-13
Transfer journal information to ledger accounts
Analyze each transaction
Enter transaction in a journal
Business documents, such as a sales slip, a check, a bill, or a cash register tape, provide evidence of the transaction.
SO 3 Identify the basic steps in the recording process.

15. Steps in the Recording Process
Journalizing
Book of original entry.
Transactions recorded in chronological order.
Contributions to the recording process:
Discloses the complete effects of a transaction.
Provides a chronological record of transactions.
Helps to prevent or locate errors because the debit and credit amounts can be easily compared.
SO 4 Explain what a journal is and how it helps in the recording process.

16. Steps in the Recording Process
Journalizing - Entering transaction data in the journal.
Illustration: On September 1, stockholders invested $15,000 cash in exchange for ordinary shares, and Softbyte purchased computer equipment for $7,000 cash.
Illustration 2-14
General Journal
Sept. 1
Cash
15,000
Share capital
15,000
Computer equipment
7,000
Cash
7,000
Solution on notes page
SO 4

17. Steps in the Recording Process
Simple and Compound Entries
Illustration: On July 1, Butler Company purchases a delivery truck costing $14,000. It pays $8,000 cash now and agrees to pay the remaining $6,000 on account.
Illustration 2-15
General Journal
Sept. 1
Delivery equipment
14,000
Cash
8,000
Accounts payable
6,000
Solution on notes page
SO 4

18. Steps in the Recording Process
The Ledger
General Ledger
All accounts maintained by a company.
All asset, liability, equity, revenue and expense accounts.
Illustration 2-16
SO 5 Explain what a ledger is and how it helps in the recording process.

19. The Ledger Standard Form of Account
T-account form used in accounting textbooks.
Ledger form used in practice.
Illustration 2-17
SO 5 Explain what a ledger is and how it helps in the recording process.

20. The Ledger Chart of Accounts
Illustration 2-18
SO 5 Explain what a ledger is and how it helps in the recording process.

21. Posting
Posting – the process of transferring amounts from the journal to the ledger accounts.
Illustration 2-19
SO 6 Explain what posting is and how it helps in the recording process.

22. The Recording Process Illustrated
Follow these steps:
1. Determine what type of account is involved.
2. Determine what items increased or decreased and by how much.
3. Translate the increases and decreases into debits and credits.
Illustration 2-20
SO 6 Explain what posting is and how it helps in the recording process.

23. The Recording Process Illustrated
Illustration 2-21
SO 6 Explain what posting is and how it helps in the recording process.

24. The Recording Process Illustrated
Illustration 2-22
SO 6

25. The Recording Process Illustrated
Illustration 2-23
SO 6

26. The Recording Process Illustrated
Illustration 2-24
SO 6

27. The Recording Process Illustrated
Illustration 2-25
SO 6

28. The Recording Process Illustrated
Illustration 2-26
SO 6 Explain what posting is and how it helps in the recording process.

29. The Recording Process Illustrated
Illustration 2-27
SO 6

30. The Recording Process Illustrated
Illustration 2-28
SO 6

31. The Recording Process Illustrated
Illustration 2-29
SO 6

32. The Recording Process Illustrated
Katherine Turner recorded the following transactions during the month of March.
Post these entries to the Cash account.
Solution on notes page
SO 6

33. The Trial Balance
Illustration 2-32
A list of accounts and their balances at a given time.
Purpose is to prove that debits equal credits.
SO 7 Prepare a trial balance and explain its purposes.