1. 2018-2019 counselors data reporting (SB 490)
Simple Solution. Brighter Futures.
counselors data reporting (SB 490)
April 2018
Presented by: Melissa Lemons

2. SB 490 Counselors- Background
SB 490, which was passed during the 85th Legislative session (2017), amends TEC (a-2) to require the reporting of information regarding the availability of school counselors (ROLE-ID 008) at each campus.

3. SB 490 TSDS PEIMS Data Changes
The reporting of E1057 MONTHLY-MINUTES will be applicable for counselors (ROLE-ID 008) in the school year on the StaffResponsibilitiesExtension complex type to accomplish the requirement of SB 490.
Business validations have been updated to allow counselors to be reported with the MONTHLY-MINUTES data element (E1057).

4. Examples: SB 490 Monthly-Minute examples
Scenario #1: Full-Time Staff Person – Counselor (100%)
ROLE-ID
MONTHLY-MINUTES
008-Counselors
9600
Scenario #2: Half-Time Staff Person – Counselor (50%)
ROLE-ID
MONTHLY-MINUTES
008-Counselors
4800
Teachers are calculated at 8400 FTE for teacher and 9600 FTE for counselor
Example #3: and 2400 minutes do not add up to 9600 and do not need to since teachers earn a full FTE with 8400 monthly minutes.
Scenario #3: Full-Time Staff Person – Teacher (75%) and Counselor (25%)
ROLE-ID
MONTHLY-MINUTES
087-Teacher
6300
008-Counselor
2400

5. Examples: SB 490 Monthly-Minute examples
Scenario #4: Half-Time Staff Person – Teacher (50%) and Counselor (50%)
ROLE-ID
MONTHLY-MINUTES
087 – Teacher
3150
008 – Counselor
1200
Scenario #5: Full-Time Staff Person – Counselor (25%) and Principal (75%)
ROLE-ID
MONTHLY-MINUTES
008 – Counselors
2400
020 – Principal
Not reported
Scenario #6: Full-Time Staff Person – Teacher (50%), Counselor (40%), and Assistant Principal (10%)
ROLE-ID
MONTHLY-MINUTES
087 – Teacher
4200
008 – Counselor
3840
003 – Assistant Principal
Not reported

6. Rule Text / Business Meaning
SB 490 Business Validation Changes
Rule adds counselors (ROLE-ID 008) to allow MONTHLY-MINUTES (E1057) to be reported for counselors.
Rule Applies To
Rule #
Rule Text / Business Meaning
Error
Level
TSDS
PEIMS
Sub
ESC
District
Campus
Charter
(revised)
If ROLE-ID is NOT "002", "007", “008”, "015", "016", "017", "018", "021", "026", "032", "033", "036", "047", or "087", then the following must be blank: CLASS-ID-NUMBER, NUMBER-STUDENTS-IN-CLASS, CLASS-TYPE-CODE, and MONTHLY-MINUTES. F 1 X
For a staff responsibility where TX-StaffRole is NOT instructional and NOT Counselor, the following must be blank/not reported: UniqueSectionCode, TX-NumberStudentsInClass, TX-ClassTypeCode, and TX-MonthlyMinutes.
In previous year the Business Meaning read “For a staff responsibility where TX-StaffRole is NOT instructional and NOT Counselor, the following must be blank/not reported: UniqueSectionCode, TX-NumberStudentsInClass, TX-ClassTypeCode, and TX-MonthlyMinutes.”
008 is also included in Rule Text

7. Rule Text / Business Meaning
SB 490 Business Validation Changes
Added restrictions on reporting course section data for counselors (Role ID 008).
Rule Applies To
Rule #
Rule Text / Business Meaning
Error
Level
TSDS
PEIMS
Sub
ESC
District
Campus
Charter
(New)
If ROLE-ID is "008", then the following must be blank: CLASS-ID-NUMBER, NUMBER-STUDENTS-IN-CLASS, and CLASS-TYPE-CODE. F 1 X
For a staff responsibility where TX-StaffRole is "Counselor" (008), the following must be blank/not reported: UniqueSectionCode, TX-NumberStudentsInClass, and TX-ClassTypeCode.
Counselors do not have course sections and therefore cannot report on them.

8. Rule Text / Business Meaning
SB 490 Business Validation Changes
Require the reporting of monthly minutes for counselors (Role ID 008).
Rule Applies To
Rule #
Rule Text / Business Meaning
Error
Level
TSDS
PEIMS
Sub
ESC
District
Campus
Charter
(New)
If ROLE-ID is "008", then MONTHLY-MINUTES must not be blank. F 1 X
For a staff responsibility where TX-StaffRole is "Counselor" (008), TX-MonthlyMinutes must be provided.

9. Rule Text / Business Meaning
SB 490 Business Validation Changes
Removed “instructional” from the business meaning in order to include counselors (Role ID 008) to report MONTHLY-MINUTES (E1057).
Rule Applies To
Rule #
Rule Text / Business Meaning
Error
Level
TSDS
PEIMS
Sub
ESC
District
Campus
Charter
(revised)
For a particular TX-UNIQUE-STAFF-ID, if any MONTHLY-MINUTES are not blank, then the sum of the MONTHLY-MINUTES on all responsibilities should be at least 60. S 1 X
All of the responsibilities for a staff person should have total TX-MonthlyMinutes of at least 60 minutes.
Business Meaning in previous year read “All of the instructional responsibilities for a staff person should have total TX-MonthlyMinutes of at least 60 minutes.”

10. Questions?
Questions?