1. Workday Update Academic Structure, Business Processes and Roles
November 16, 2018

2. Academic Structure Staffing Functionality

3. Appointments and People
SUPERVISORY ORGANIZATIONS
(POSITIONS)
Employee
Contingent Worker
ACADEMIC UNITS
(APPOINTMENTS)
Academic Affiliate

4. Academic Appointments

5. Academic Appointments
An academic appointment is provided to individuals who are directly involved in the delivery of academic education, research and practice at Yale
Workday provides business processes to track academic appointments for paid and unpaid academic members, including relevant dates, academic unit affiliation, rank, title, and tenure status.
Configurable attributes of an academic appointment include:

6. Academic Tracks and Ranks

7. Academic Ranks and Tracks
At Yale, distinctions are made among ladder faculty ranks, non-ladder instructional ranks, and research ranks
An academic track is used to group academic ranks; different academic appointments have different sets of privileges and require different academic tracks
Seven (7) Track Types – Ladder, Non-Ladder Teaching, Professional Practice, Research, Academic Administrative, Academic Affiliate, Training
Tracks within a Track Type are based on unique ranks per School
New Academic Administrative Track - Appointment type will be "Dual"
Emeritus Faculty = own track and rank in the Ladder Track Type
Named Professorship appointments = own track in the Ladder Track Type

8. Academic Structure

9. Academic Unit Hierarchy
Create academic unit hierarchies to reflect Yale’s Academic Structure.
Each academic unit hierarchy is a single node that is part of a larger hierarchy or tree.
Academic unit hierarchies are primarily for reporting
Position : Supervisory Organization :: Academic Appointment : Academic Unit

10. Academic Business Process Roles

11. Academic Business Process Roles
Provost Office
Responsible for reviewing special faculty payments and processes
Responsible for managing named professorship, high level academic administrative appointments and also being the final review for faculty appointments at Yale University
Faculty Affairs Coordinator
Postdoc Office
Responsible for being the final review for postdoctoral and other academic processes
Responsible for being the final department level review within their respective organization in Workday
Operations Manager
Department or Section A&P Coordinator
Responsible for initiating appointment and HR/payroll processes in Workday

12. DEMO & Q&A