1. Daktronics SharePoint Use – May, 2008 MNSPUG

2. Agenda Introductions IT Information Selection Environment Platform
Lessons Learned
Questions

3. Introductions
Murray Coble, IT Communications, Intranet Product Manager
Daktronics, Inc.
Brookings, South Dakota
3500 employees
$433 million in revenue in FY07
15-25% revenue growth, year after year
Publicly traded -- DAKT

4. Daktronics
“To be the world leader at informing and entertaining people through dynamic visual and audio communication.”
Video Displays
Scoreboards
Electronic Message Centers
Sound Systems
Hoist Systems
Creative Content

6. IT Information Microsoft Technologies SQL .NET Active Directory Office
Exchange
BizTalk
Distributed User Base
Over 45 remote offices in 8 countries
About 2600 network users

7. SharePoint Selection Driving Factors Enterprise Content Management
IT Philosophy
Vendor stability
Key Requirements
Integration
URL accessibility
Fast, property-based searching

8. SharePoint Selection Process Defined requirements in early 2005
Attended AIIM national conference
Attended 2005 MSFT PDC
SPS 2003 pilot project with Quilogy
Tested MOSS beta 2, trained with Mindsharp
Made recommendations to business
Made decision
Implemented MOSS

9. SharePoint Environment
Medium-sized farm
2 Web Front End servers, running Search
1 Index server
Clustered SQL
Application server for Excel Services and Forms Server

10. SharePoint Environment
Staff
Product Manager
System Administrator
.NET developers
Enterprise Content Manager
Leverage existing DBAs and server team
Business analysts and project managers
User interface and graphic designers

11. SharePoint as a Platform
Document Management
Web Content Management
Intranet
Search
Collaboration

12. Document Management Migrated 800,000+ documents
Document Center Site Collections

13. Document Management Second Search Center Property searches
Results page configuration

14. Document Management Custom column types Source File upload tool
Metadata Updater

15. Document Management Integration Sales project tracking Customer lookup
Contract project sites
Windchill PLM

16. Document Management Future Plans Scanner to SharePoint
Lifecycle management
Records management
Centralized upload tool
Search enhancements
Workflow

17. Web Content Management
Waited for ECM Selection
End users were skeptical
SharePoint pilot project
Presentation by Inetium
Approved by stakeholders

19. Web Content Management
Rewriting on SharePoint
Worked with Inetium on envisioning, branding, and development
Content management is ready
Content is being built
Scheduled for Fall, 2008 release

20. Web Content Management
Reuse of content
Consistent tagging
Page-aware aggregation web parts

21. Web Content Management
Photo Gallery

22. Web Content Management
Tab control with web part zones
Advanced configurations options for content creators and administrators

23. Web Content Management
Future Plans
Content sharing intranet/website
Knowledge base
Portals
E-Commerce
Translation management efficiency
Mobile Viewing

24. Intranet Portal Intranet homepage News feature stories Employee search
Corporate calendar
Department Information

25. Intranet Portal Applications Regional Office Information
Dispatch calendar
Contract Sites

26. Intranet Portal Future All informational pages Branding
More Robust News
Corporate Slide Library
Encyclopedia (wiki)
Product Information
Competitor Information
Possible platform for every web application

27. Search Enterprise Search Documents Search Future Plans
Data from all Information Systems
BDC

28. Collaboration Team sites, project sites, department sites
Sites Directory
Wikis
Projects
Manuals
Initiatives

29. Future Initiatives Business Intelligence
InfoPath, Forms Server, Workflow
Business Data Catalog in Search
Extranets

30. Training and User Adoption
Frequent Training
Site Owners
End Users
Open Labs
Monthly User Groups
SharePoint Resources site
User adoption is average

31. Lessons Learned/Tips
Be judicious about what documents go into SharePoint
Build a significant amount of SharePoint content before the initial release
Over-plan for user adoption and training
Have a plan for branding and naming

32. Lessons Learned/Tips Create a buzz, but set realistic expectations
Identify and build content managers
Strategize for ad hoc collaboration
Develop an internal champion(s)
Do not expect a culture change overnight

33. Closing So why is SharePoint the right platform for Daktronics?
It is a great product
Extendable
Further leverage our investment in Microsoft technologies
Total cost of ownership
Strong partner and user community
Uses and builds on existing skill sets
State of constant evolution