1. Internal fund Accounting BEST PRACTICEs
October 4, 2017

2. United Way Campaign
The United Way fundraising campaign is a district-wide initiative that is conducted every school year and involves the handling of monetary donations from students, as well as School Board employees.
Revenue for the United Way Student campaign, can be generated as follows:
School Allied Organizations (PTA, Booster Club)
Sponsor Fund-raising activities
Official FM 6570 & 6571 required
NO EMPLOYEES INVOLVEMENT
Proceeds are donated to school’s campaign
School Activities
Direct solicitation from students
School site fundraising activities
Ambassador Responsibility
Assuring Daily collections are processed and forwarded to the treasurer in a timely manner
Please refer to The Ambassador packet for further instructions
Treasurer Responsibilities
Process daily collections in eSAS
Issue check as instructed by Office of Community Engagement Office
Should not be designated as United Way Ambassador

3. Section II Chapter 4 page 4-2
Vendors
eSAS Inquiry
W-9
1099 Vendor – Performs a service (S.S #)
Non-1099 Vendor – Corporation (EIN #)
Reimbursement Vendor – Staff and Parent
Section 2 Chapter 4
Section Ii Chapter 4

4. Required Signatures for Disbursements
Section II Chapter 1 page 1-2
Required Signatures for Disbursements
Checks must be signed by two of the authorized signers
Two Administrators OR
One Administrator and One Clerical

5. CROWDFUNDING
Crowdfunding utilizes an online service or website-based platform.
Crowdfunding activities are aimed at raising funds for a specific classroom or school activity, including extra-curricular activity, or to obtain supplemental resources (e.g. supplies or equipment).
Approvals:
Specific Approval by the principal and the region administrator (e.g. school activity or extra-curricular activity)
Activities for Specific Causes require approval of the Superintendent or his/her designee (e.g. Disaster Relief and Good Cause Relief Efforts)
Approval Form
Internal Fund will only be responsible for processing the proceeds received from Crowdfunding activities.
Proceeds received from these activities shall follow the Manual of Internal Fund Accounting as listed below:
Section IV Chapter 13 - Gifts, Incentives and Donations
Section II Chapter 2 - Collection of Money
Board Policy 6605