2. 2018 edition TCVPA Website Faculty Appointment & Review (column)
Faculty and Staff (tab)
Faculty Appointment & Review (column)
Downloads (especially useful)
2018 edition

3. administrators’ letters curriculum vitae external letters
Dossier Forms
√ Provost’s copy is skeletal:
reports of votes
administrators’ letters
curriculum vitae
external letters    
basic information section
annual reports
ballot comments
On TCVPA website, under “Faculty Appointment & Review,” see “Downloads”

4. 3 samples of scholarship Unit (school) procedures
Dossier Forms
√ College’s version adds in Appendix:
3 samples of scholarship
Unit (school) procedures
√ Unit (school) copy is comprehensive       
Appendices present any information
deemed important to your case
On TCVPA website, under “Faculty Appointment & Review,” see “Downloads”

5. Dossier contents
PROVOST
– PDF on flash drive - (MASTER FORM)
___ 1.Title Page (Section Title Page)
___ 2.Table of Contents (Section Title Page)
___ 3. Tally Cover Sheet (OP32.01, Attachment B, pg. 3)
___ 4.Ballot Statement Witnessed (Unit form)
___ 5.ONE, DEAN'S LETTER (Section Title Page)
___ 6.Blank page for dean's letter
___ 7.Candidate Statement of Access to contents (Unit form)
___ 8.TWO, UNIT RECOMMENDATION (Section Title Page)
___ 9.Blank page for chair or director's letter
___ 10. Fifth‐year review / guidance committee report (if
applicable)
___ 11. THREE, CURRICULUM VITAE (Section Title Page)
___ 12.C.V. with ratings for research and creative scholarship
___ 13. FOUR, EXTERNAL LETTERS (Section Title Page)
___ 14. Method of Selecting Writers, including Dean’s role
___ 15. Letter sent to Evaluators (sample)
___ 16. Biosketches of writers, all to fit on one to two pages (Unit administrator’s responsibility)
___ 17.External letters of evaluation, re‐numbered to fit section (e.g. 4‐3, 4‐4. etc.)
___ 18.FIVE, BASIC INFORMATION (Section Title Page)
___ 19. Letter of Appointment (OP32.01, Attachment B, 3,pg. 6: letter issued by director or dean )
___ 20. Items 3a‐3i (OP32.01, Attachment B, pg. 6‐7)
___ 21. SIX, TEACHING EFFECTIVENESS (Section Title Page) ___ 22.Candidate Statement (1-3 pages) ___ 23. 5th‐Year Summary of Peer Evaluation of Teaching (if applicable) ___ 24. Student Ratings, Qualitative and Quantitative together, 1 pg. PER YEAR under consideration / OR / 1 pg. each for all years’ Quantitative Summary & representative Qualitative comments ___ 25.SEVEN, RESEARCH AND CREATIVE SCHOLARSHIP (Section Title Page) ___ 26.Candidate Statement on Research (1-3 pages) ___ 27. EIGHT, PROFESSIONAL SERVICE (Section Title Page) ___ 28.Candidate Statement on Professional Service & Outreach (1-3 pages) ___ 29. NINE, PROFESSIONAL GOALS (Section Title Page) ___ 30. Candidate Statement on 5- to 7-year goals and plans to achieve them ___ 31. TEN, ANNUAL FACULTY REPORTS (Section Title Page) ___ 32. In chronological order: Annual Faculty Reports with Administrator Evaluations; Peer Evaluations/Guidance Committee Reports; Midterm Review Materials ___ 33. ELEVEN, APPENDIX: BALLOT COMMENTS (Section Title Page)
___ 34. Typed, unsigned Ballot Comments, or
Statement indicating that No Comments Were
Provided
TCVPA
- ONE PDF on flash drive (can include with
provost copy if space permits) –
- ONE Hard Copy
- SIGNED ORIGINAL MATERIALS
IN FOLDER
___ 1‐34. Copy of Master Form, Parts 1‐34
___ 35. TWELVE, APPENDIX: SAMPLE
SCHOLARSHIP (Section Title Page)
___ 35a. Three best examples of scholarship
sent for review (or links, as appropriate)
___ 36. THIRTEEN, APPENDIX: UNIT
(school) GUIDELINES AND PROCEDURES
(Section Title Page)
___ 37.Copies of relevant unit and area guidelines
For tenure and promotion
UNIT
ELECTRONIC OR PRINT, AS STIPULATED
BY UNITPROCEDURES
___ 1‐37. Copy of Master Form, Parts 1‐34, plus
Copy of TCVPA Materials, Parts 35‐37
(ballot comment section is blank)
___ 38. FOURTEEN, APPENDIX:_specify_
(Section Title Page) Other materials required for
unit; repeat as necessary; retain in School only
On TCVPA website, under “Faculty Appointment & Review,” see “Downloads”

6. Title Pages & Sections
On TCVPA website, under “Faculty Appointment & Review,” see “Downloads”

7. Table of Contents
On TCVPA website, under “Faculty Appointment & Review,” see “Downloads”

8. Format Table Section Title Pages Checklists Dossier resources
   
On TCVPA website, under “Faculty Appointment & Review,” see “Downloads”

9. BASIC INFORMATION SECTION

10. Basic information section contains:
Letter of Appointment (School)
Teaching Load, last 4 semesters
SUMMARIES of teaching evaluations
External letters & biosketches
Summary statements:
teaching
research
service
OP32.01, Attachment

11. Basic information, Teaching
(edit section for length)
SUMMARY of teaching effectiveness
Statement (1 to 3 pages)
Student Evaluations, Quantitative & Qualitative
ONE PAGE / YEAR being considered / OR / ONE PAGE Quantitative & ONE PAGE Qualitative covering entire duration under consideration
Peer Evaluations (5-yr summary if available)
Unit Administrator takes responsibility (if task is delegated, director initials)

12. EXTERNAL LETTERS

13. LETTERS OF REFERENCE Include only “official” solicited letters
At least 3 letters from “Peer Institutions”
Writers should have no “substantive relationship” with candidate
Biosketch is required for each letter writer
Administrator is required to provide biosketches
Administrator must explain any substantive relationships
All biosketches together fit on one page preceding letters
(Front matter includes sample request sent to evaluators and explanation of method used to select writers)

14. “Peer Institutions”
At least three external letters of evaluation must originate from Peer Institutions. Candidates should recommend several potential evaluators whose institutional affiliations fulfill this criterion.
Peer Institutions have been defined as those included in TTU Peer Comparison Data, available in the university’s strategic plan Foundation for the Next Century: A Pathway to 2025, pgs Members of the American Association of Universities are also considered to be Peer Institutions.
Aspirational peers (e.g., Oxford University) can be included.

15. “Substantive Relationships”
These have been defined as dissertation advisory chairs, former instructors of graduate coursework, close collaborators in research, etc.
External evaluators should be encouraged to disclose relationships with the candidate.
The unit administrator must justify any substantive relationships within the biosketch section.

16. The curriculum vitae

17. for mandatory decision:
The C.V. in the dossier
for mandatory decision:
be comprehensive
Curriculum vitae = life’s education
Show relative weight of responsibilities changes over time consistency of achievement    

18. …during your career at Tech
Curriculum Vitae, 1
Provide all important information from Annual Reports (but not Digital Measures printout)
TEACHING Courses by semester (number & title)
Number of students
Service on graduate committees
Activities considered to be related to teaching
RESEARCH – administrator ranks by number
SERVICE
…during your career at Tech

19. Specific categories vary by field Cross reference if necessary
Curriculum Vitae, 2
Basic Information section duplicates some but not all
Order within sections Reverse Chronological Order Provide Dates of Activities
Specific categories vary by field Cross reference if necessary
Avoid duplication of information Add concise explanation for unusual items
Can summarize pre-Tech activities

20. College review

21. …facilitate committee consideration
Pristine Dossiers…
…facilitate committee consideration
Download and Use!!! Candidate Checklist Give Format-Checker List to appropriate staff After faculty vote, give director the Unit Administrator Checklist

22. College review process
Committee know you
Committee knows your dossier
Unit Vote
Unit Administrator’s letter
Curriculum vitae
External evaluators
Annual reports & assessments

23. College review process: PAC
Personnel Actions Committee
T&P Subcommittees
Four members (two each unit, not home unit)
One observer from home unit
Observer leaves prior to voting
Subcommittees issue independent vote

24. College review process: subcommittee
Can invite visitors to question
Must invite visitors, if negative vote is expected
in mandatory-year cases

25. Review process timeline

26. review process timeline
Meetings scheduled during summer
Unit actions early to mid-September
Dossiers arrive at college mid-October
Dossiers are checked for form
Dossiers are “officially accepted”

27. review process timeline
TCVPA meetings late in October
TCVPA chair reports committee recommendation to dean
Dean decides & writes letter
Dean’s letter edited into Provost PDF
Provost PDF (copy) sent to you
You verify that only change is the letter
Dossiers to Provost, late November

28. review process timeline
Provost’s review December-January
Recommendation to President
Recommendation to Board of Regents
Each decision is independent
Only BOR can grant tenure
BOR usually acts by March meeting

29. bona fortuna!