1. SAP R/3 Data Archiving with PBS as Retrieval Method
SAP R/3 Data Archiving with PBS Retrieval Methods
21/05/12
SAP R/3 Data Archiving with PBS as Retrieval Method
Patrick Beekman
23 May 2002

2. SAP R/3 Data Archiving with PBS Retrieval Methods
Agenda
21/05/12
Data Archiving in SAP R/3
PBS archive add onsTM
Project steps

3. Data archiving in SAP R/3
SAP R/3 Data Archiving with PBS Retrieval Methods
Data archiving in SAP R/3
21/05/12
Data Archiving in SAP R/3
PBS archive add onsTM
Project steps

4. SAP R/3 Data Archiving with PBS Retrieval Methods
Archiving Benefits
21/05/12
Why archive data in SAP systems?
 Improve system performance
Reduction of database size
 Faster backup and recovery
 Faster release upgrade
 Improve use of resources
 Reduced hardware costs
 Reduced administration costs
 Shorter system response times

5. SAP Archiving Processes using ADK
SAP R/3 Data Archiving with PBS Retrieval Methods
SAP Archiving Processes using ADK
21/05/12
Data retrieval with display transactions
use PBS
for retrieval
1: archive to ADK files
ADK archiving
program
SAP archive files
R/3
database
ADK deletion
program
2: delete from R/3 DB

6. Benefit from PBS archive add onsTM
SAP R/3 Data Archiving with PBS Retrieval Methods
Benefit from PBS archive add onsTM
21/05/12
Display and evaluation functionality of
archived data identical to data base data.
More agressive Archiving Method
Modular program packages corresponding to major SAP modules (FI, SD, MM, CO, ...).
Standardized ready-to-use solutions as „add-on“ software for SAP R/3.
CSP certified by SAP AG

7. SAP R/3 Data Archiving with PBS Retrieval Methods
Agenda
21/05/12
Data Archiving in SAP R/3
PBS archive add onsTM
Project steps

8. PBS Functionality – Live Demo
SAP R/3 Data Archiving with PBS Retrieval Methods
PBS Functionality – Live Demo
21/05/12

9. CSD Display Transaction /PBS/VA05
SAP R/3 Data Archiving with PBS Retrieval Methods
CSD Display Transaction /PBS/VA05
21/05/12
Additional
PBS parameter

10. CSD Display Transaction /PBS/VA05
SAP R/3 Data Archiving with PBS Retrieval Methods
CSD Display Transaction /PBS/VA05
21/05/12
Indicator for access via
PBS archive add on

11. /PBS/VA03 - Display Order
SAP R/3 Data Archiving with PBS Retrieval Methods
/PBS/VA03 - Display Order
21/05/12
PBS Indicator

12. /PBS/VA03 - Document Flow
SAP R/3 Data Archiving with PBS Retrieval Methods
/PBS/VA03 - Document Flow
21/05/12
PBS Indicator

13. Navigation to Archived FI-Record
SAP R/3 Data Archiving with PBS Retrieval Methods
Navigation to Archived FI-Record
21/05/12
PBS Indicator

14. /PBS/VA03 - Display Original Doc.
SAP R/3 Data Archiving with PBS Retrieval Methods
/PBS/VA03 - Display Original Doc.
21/05/12
Access to original document (facsimile)
via Viewer

15. PBS archive add ons - Basics
SAP R/3 Data Archiving with PBS Retrieval Methods
PBS archive add ons - Basics
21/05/12
Data stored in compressed
archive and index files
Integrated display trans-
actions and reports
ABAP interface including
direct and sequential archive
access routines
Quick and comfortable
online access to archive
and R/3 database data
R/3 file system
R/3
Database
PBS + ADK
ADK
PBS index
SAP R/3 System + PBS

16. Setup of an PBS Archive Index
SAP R/3 Data Archiving with PBS Retrieval Methods
Setup of an PBS Archive Index
21/05/12
PBS
load program 1 2 3
PBS display
transactions
R/3
Database
PBS + ADK
PBS index
PBS index and
SAP archive files

17. PBS Integration with ArchiveLink
SAP R/3 Data Archiving with PBS Retrieval Methods
PBS Integration with ArchiveLink
21/05/12
R/3 file system
R/3
Database
SAP R/3 System + PBS
Ext. Archive System
Archive server
Direct data access via ArchiveLink
ADK files in the
archive system
PBS + ADK
ADK
PBS index

18. SAP R/3 Data Archiving with PBS Retrieval Methods
PBS Conversion Tool
21/05/12
converted
ABAP
ZZEXAMPLE_PBS
ABAP interface for PBS archive access
automatic
extension of the
SQL instructions by
PBS archive accesses
PBS Conversion
Tool
R/3
Database
PBS index
PBS + ADK
ADK
Customer
ABAP
ZZEXAMPLE

19. SAP Data Archiving & PBS archive add ons
SAP R/3 Data Archiving with PBS Retrieval Methods
SAP Data Archiving & PBS archive add ons
21/05/12
PBS archive add ons enhance SAP data archiving with comfortable and high performance data access
Random access to archived data (via PBS index)
Integrated transaction retrieval: Simultaneous display/ evaluation of R/3 database data AND archived data.
High DB performance by early archiving opportunity.
Direct access to archived facsimiles via ArchiveLink.

20. SAP R/3 Data Archiving with PBS Retrieval Methods
Agenda
21/05/12
Data Archiving in SAP R/3
PBS archive add onsTM
Project steps

21. SAP R/3 Data Archiving with PBS Retrieval Methods
Project Steps
21/05/12
Analysis
Design and Conception
Test
Implementation GO-LIVE

22. SAP R/3 Data Archiving with PBS Retrieval Methods
Project steps
21/05/12
Analysis
R/3 Database Analysis
Off-site analysis
Kick-off meeting
Propose Archive Objects to process
R/3 Database growth simulation
Tables outside archive object scope
Archive Object review

23. Design and Conception:
SAP R/3 Data Archiving with PBS Retrieval Methods
Design and Conception:
21/05/12
Goals of the design phase
Develop an concrete archiving concept for creating and managing archive files
Create an implementation plan
Create a long term archiving plan
Analysis from a business point of view:
Process analysis as prerequisite for determining the residence times
Define the dependencies between the archiving objects, based on documentation AND process analysis
Define the read-access requirements from the business viewpoint.

24. SAP R/3 Data Archiving with PBS Retrieval Methods
Test Phase
21/05/12
Archiving under realistic test conditions, datasets should be as similar possible to the production system.
Create user process description for access to archived data
Train the end users

25. Implementation GO-LIVE
SAP R/3 Data Archiving with PBS Retrieval Methods
Implementation GO-LIVE
21/05/12
Execute data archiving in production system
- Transports/Customizing
- Agreement from system administrators and user
- Job Monitoring
Communicate results of production archiving to user departments
Post processing
- Table space reorganization where required
- Index reorganization
- Update the database statistics
- Backup archive files
- Check data objects, which could not be archived

26. SAP R/3 Data Archiving with PBS Retrieval Methods
The End
21/05/12
QUESTIONS ?