2. FXU Committee Training Running your Student Led Project

3. The words you have all be longing to hear…..
Let’s have some FUN!

4. Session aims:
To refresh on the basics of leading a Student Led Volunteer Project.
Network and learn from each other what has or hasn’t worked well.
Gain some new ideas for the year ahead.
Leave the room feeling pumped!

5. You guide to Student Led Volunteering…..

6. Why volunteer?

7. What did volunteers gain from volunteering in 2016-17?

8. Your Roles and Responsibilities
Organising activities
Recruiting, motivating, managing
and retaining volunteers
Positive role model
Training
Arranging socials
Reporting regularly to the FXU
Attending regular project team meetings
Ensuring the safety & welfare
FXU website & social media
To make sure that everyone has fun!
Data protection

9. Project Funding – CHANGES NEXT YEAR!!
Initial Grant
£150 grant to assist with project set-up.
Keeping in line with charity law.
Making the most of your charity partner (merchandise, transport cost, equipment and marketing)
Items purchase will always belong to FXU (eg. Flicka’s kit)
Future funding
Not all our groups use or need this funding
After this year the £150 will only be given to new SLVP’s.
A bigger pot to bid for
Operating like a charity organisation
All SLVP’s will need to use this year to collect evidence of their activities which can be used to seek additional sponsorship, grants and support to help sustain their projects.

10. Project Structure

11. Starting with the basics…
Committee Structure…...it’s not all about the leaders!
Don’t be afraid to mix it up on a yearly basis

12. Question 1
What is their committee structure like?
Question 3
Does it work for the group?
Question 2
Do they have any unique roles and why?

13. Getting the most out of your project…
Volunteers
You
Develop yourself
Gain experience
Feel good factor
Social
Training
Getting the most out of your project…
It’s all about finding a balance and enjoying it!
What do you want from being a leader?

14. Question 1
Discuss what you might want from you project?
Question 2
How might you make it happen?

15. Making your project amazing!
Aims
What do you want achieve this year?
What do you improve or increase?
Objectives
Objectives are activities that you be doing to achieve your aims.
Evaluate
How will the success be measured?
Increase in membership? Activity? Feedback?

16. Question 1
Discuss your groups aims for the year? Are they all similar?
Question 2
Find out what creative ways each group is going to achieve these aims.
Question 3
How might you evaluate the success of these aims?

17. Volunteer Recruitment
Recruiting a good number of volunteers each year is very Important for project longevity and funding.
VOLUNTEER FAYRE – Tuesday 10th October, 4-6pm.
3 Campuses of potential volunteers… Penryn, Falmouth and Truro.
Freshers’ SEPTEMBER! TASTER, TASTER, TASTER
Not just social media...how about student media? Falmouth Anchor & FXU Radio.
Collaboration with Sports Clubs, Societies or Courses. (Team building sessions?)
Shout about your activities. Tag FXU Activities and FXU on Facebook.
Student Volunteering Week – Monday 19th – Sunday 25th February 2018.
Promo Videos

18. Question 1
Does your group have an obvious target audience?
Question 2
How would you actively engage with students who aren’t in your obvious target area? Falmouth/Truro?
Question 3
Any unusual recruitment ideas that you find work well?

19. Keeping your volunteers
“ You can’t expect someone to do the job well if you don’t given them the tools to do it.”
Keeping your volunteers
Induction and training.
Make it clear what your expectation of them is from the start.
Well organised activities. Quality over quantity.
Create strong links with your partner charity. Arrange a visit?
Keep it fun! Themed activities, socials, work hard play hard.
When they are doing well, let them know! Volunteer of the month?
Make your project volunteer led.

20. Question 1
Do most of your volunteers come back after the first session?
Question 2
If the answer is no, why do you think this is?
Question 3
What active ways can you retain more volunteer in your project during the year?

21. Your Activity Volunteering is fun! A fair sign up process.
Make any cost clear before sign up. Fuel etc.
Appoint someone to be in charge. Organising or just taking the reins on the day.
Registering your volunteers for each session. (NUMBERS MATTER!)
Events and Trip Pack and risk assessment.
Volunteer briefing each time

22. Scenario
Your group are planning to get in the FXU minibus, heading off to Snowdonia National Park to volunteer with a Age Uk, assisting the elderly to live their life long dream of climbing a mountain. You will have a celebratory BBQ at the top and a glass of bubbly.
What will FXU need for this trip to go ahead? What risks might you encounter?

23. Let me know, I am your biggest fan!
Shouting about what you do
Let me know, I am your biggest fan!
Facebook, Twitter, Instagram.
Creating videos
Volunteer profiles
LOT’S OF PHOTOS
Collect community feedback and recommendations. Never be ashamed to ask!
Writing press releases, we have a team that cam help you!

24. Question1
What did your project do last year that you could have shouted about?
Question 2
Where would be the best forum for this?

25. Recognition and Awards
You all deserve recognition for the work you are doing, and this recognition adds greatly to your CV.
Group Accreditation
Society Special Awards
V Team Awards
FXU Awards
National Society Awards and National Volunteer of the Year Award

26. Hand Over – Making your project indestructible
Process starts in January……Appoint in March
Scout out potential early
Training
Give them responsibility
Recognition

27. If something goes wrong
"I have not failed. I've just found 10,000 ways that won't work." Thomas A. Edison
If something goes wrong
Whether a small pony has stood on your foot, or you get the benz from diving in far-off lands…WE NEED TO KNOW ABOUT IT!
No one will get mad, and your risk assessment and insurance should cover this, but we just need to make sure people are safe and happy. Things do go wrong, it’s just life!
Dial 999 (if required) and then FXU Emergency 24hr:

28. Continued….
If an emergency occurs on campus, campus staff will need to be contacted. They will direct emergency vehicles.
During the day:
Out of hours and for security emergencies: