1. POLICY ON INSTALLATION AND USE OF VIDEO CAMERAS
June 7, 2016

2. What does the policy cover?
Guidelines for installation and use of video cameras
anywhere on the Harvard campus
if installed for safety, security and facilities management purposes
Applies to all Schools and units of the University
Does not affect other uses of video cameras under other policies, such as
to record conferences
in the classroom
for research purposes

3. Why has it been adopted?
Proliferation of cameras on campus
Video cameras not within scope of Policy on Access to Electronic Information
Value of baseline standards across campus

4. Principal Requirements: Authorization
School (or other unit) shall designate person(s) to review and approve requests
to install video cameras
to access video data

5. Installation Guidelines
No video surveillance of
Dormitory rooms
Other living quarters
Restrooms, showers
Locker rooms
Classrooms (under this policy)
Individuals’ offices
Other locations designated by School
Temporary exceptions allowed for exigent safety reasons
Video only, no audio

6. Data Access Guidelines (1)
Access allowed for
Crime investigation, prevention
Safety and security matters
Litigation, government investigations
Misconduct investigations
Support of facilities operations
Maintenance, protection of video technology and data
Other comparable legitimate institutional purposes
Access not allowed for ordinary personnel matters (unless within one of the above purposes)

7. Data Access Guidelines (2)
School should establish access procedure
Limit access to those with “need to know”
Keep records of all access
Notice of access not required
In emergencies data may be accessed without prior authorization

8. Operations
School shall designate person(s) responsible for acquisition, installation, operations
School to set policy for
how long cameras will be in place
whether on continuously or intermittently
how long to retain data (at least one month)
Comply with uniform technology standards (to be approved by HUIT) and HUIT data security standards
Important to permit HUPD access in case of emergency