1. Writing a Memo Report
Writing a Memo Report

2. Overview What is a Memo Report? What is it about? What is it like?
Contents:
Introduction, Body, Conclusion, End
Sample Introduction
Writing a Memo Report

3. What is the difference? Letter Report Memo Report Formal Report
An informal report mailed to a colleague or client outside your office
Printed on letterhead and physically signed
Memo Report
An informal report printed, duplicated or ed for a colleague or supervisor within your company
Often duplicated or sent electronically
Formal Report
Archive of all the work on a multi-month project
Writing a Memo Report

4. What is a Memo Report about?
Progress on a project, especially as regards a specific portion
Results of one portion of a project
Results that may affect the remainder of a project
Results that require a response before a project can move forward
Results of a small project
Writing a Memo Report

5. Characteristics Contains 3-5 pages
Contains 0-3 tables and/or 0-3 figures
Separate sections is optional
Depends on the length of the memo (put in long memos)
Does not provide a written background or theoretical basis (this is done with references)
Contains no nomenclature section
Defines symbols as they are introduced
Provides only the most pertinent equations
Does not contain a “Literature Cited” list at the end but footnotes at bottom of each page.
Writing a Memo Report

6. Characteristics - II Concise Writing! choose words carefully
avoid repetition
Remember this is short but information rich!
Writing a Memo Report

7. Contents—Address Memorandum Title
To: Recipient (Prof. Ring or Prof. Zhang)
Make sure you include everyone!
From: Sender (you)
Date: January 25, 2017
RE: Title
Shell and Tube Heat Exchanger Analysis
Cc: Recipients in Chain of Command
No Salutation (Dear: )
Writing a Memo Report

8. Contents—Introduction
Introductory paragraph/s
Contains a brief explanation of the experiment and its objective, but does not delve into details already known by the recipient (like where the lab is, who gave the assignment, etc.)
Ends with a summary of the results
Writing a Memo Report

9. Contents: Body Body paragraph/s Describes pertinent equipment
Narrates important points of procedure
Explains problems encountered
Provides an analysis and discussion of results (this is the longest section)
Writing a Memo Report

10. Contents: Conclusion Closing paragraph/s
Makes recommendations based on the discussion
Clear reasoning must explain why you are making the recommendations and conclusions you make
Contains references as footnotes (provide publication information in footnote)
Writing a Memo Report

11. Contents: End Matter After the Conclusion (appendix)
Background tables or figures
Raw data
Sample Calculations
Error analysis
Writing a Memo Report

12. Sample Introduction
During the period from January 6 to January 27, 1992, the members of Group F calibrated and evaluated the performance of an Omega Model HX93V relative-humidity and temperature transmitter (Omega Engineer, Stamford Connecticut). The transmitter was calibrated with an Omega HX92-CAL relative-humidity calibration kit, and its accuracy was tested with various solutions of ethylene glycol and water ranging from 10% to 100% relative humidity (RH).
The transmitter was accurate to within 5% RH at higher relative humidities (>50%) but was not accurate to within 5% RH at humidities lower than 50%. The transmitter's performance in a moving airstream at temperatures greater than room temperature was also investigated. A cardboard tube and an air blower containing a heating element supplied a suitable stream of heated, humid air. A brief summary of the calibration and the results of our performance evaluation follow.
… .
Writing a Memo Report