1. Community Health Strategist: leadership skills for 2020 and beyond
Group Work

2. What you can expect: Today In the next year:
Brief introduction to group activities for the next year
Formation of groups
Discussion of group members’ expectations
In the next year:
Continuation of groups
Occasional discomfort
GROWTH

3. For Next Year Webinars One in person opportunity to connect
Project/Individual Development
You will choose a project to work on utilizing one of more of the Community Health Strategist Practices and Competencies
Monthly group meetings
Discuss content of webinars and how the information could potentially impact your project or an aspect of your health department
Discuss individual development and projects
Discuss trainings
I will be focusing on group work and your individual development for the next 45 minutes.

4. What comes to mind when I say you will be leading the group….

5. Common Reactions No way You want me to do WHAT?
When people are told they are going to lead a group – there are frequently a couple of camps they fall in as far as comfort level
There are people who think – no way, that is totally out of my comfort zone – they are in the first camp. There are people who think – you want me to do WHAT?, tell me exactly what I need to do and how I am going to do that and I think I can make it happen. They might feel a little out of their comfort zone, or just not sure how they are going to fit that into everything else they do. They are in Camp #2. And then there are people who think, no problem – I can totally do that. I do that all the time. They are in camp #3. Let’s do a raise of hands – how many people here are in Camp #1….Camp #2….Camp #3?
WHY will you be taking turns leading the group??
Leading a group to a common goal is no easy task…however, it is a necessary leadership skill
Taking turns leading the groups is not an accident of poor planning –
we want each person to be fully engaged in the group, one of the best ways to do that is to take turns leading
We didn’t want any one person to feel responsible for the group – the group is responsible for each other
You are all leaders and this gives you an opportunity to lead each other
The process of leading groups can be a catalyst for expanding self-awareness
So for the people in Camps #1 and #2 – I will provide some brief information on how to create an effective meeting to help alleviate any anxiety over it
No way
You want me to do WHAT?
No Problem – I’ve got this!

6. Creating a great meeting
It is not just about the meeting… What happens before and after a meeting is as important as what happens in the meeting

7. The 3 Ps & Fs of Meetings Preparation: Formulate Process: Facilitate
Progress: Follow up
Process
Progress
(Facilitator U, 2010)

8. Preparation 1. Pre-meeting preparation 2. Welcome
3. Meeting Action Cycle
4. Closure
5. Follow-up
Preparation
Process
Progress
(Facilitator U, 2010)

9. Pre-meeting preparation
Define objectives: WHAT will we do?
Define process: HOW will we do it?
Initiate communication
Define objectives: WHAT will we do?
Develop clear objectives
Action-oriented agenda
Use action verbs
Set time limits
Define process: HOW will we do it?
Consider your desired outcome
Example: to build a team, would you…lecture? facilitate a discussion? get people connecting?
You can be creative – but communicate your plan to your group
Initiate communication to prepare participants
Meeting information to participants several days-weeks before meeting
Send any information required for review
Send the agenda
Send reminders

10. Process 2. Welcome 3. Meeting Action Cycle 4. Closure
1. Pre-meeting preparation
2. Welcome
3. Meeting Action Cycle
4. Closure
5. Follow-up
Preparation
Process
Progress
(Facilitator U, 2010)

11. Process Welcome Establish rapport, buy in, and introduce structure
Meeting Action Cycle
How we flow through the agenda
Closure
review decisions, if decisions were made
Facilitate commitment to action if commitments were made
Plan for next meeting
Acknowledge contributors
Going around the group at the beginning of a call for a quick check in – a brief introduction or answer to a question – can help everyone reset and be present for the call
Welcome
Establish rapport, buy in, and introduce structure
Introductions
What are we here to do?
How will we do it?
Meeting Action Cycle
How we flow through the agenda
Stick to time limits
Stay on track
Keep it moving
All while respecting other people’s process
Closure
review decisions, if decisions were made
Facilitate commitment to action if commitments were made
Plan for next meeting

12. Conference Calls
If you don’t have a conference call line, there are free services available online.
If you are using a screen-sharing service, make sure it is loaded and works ahead of time.
Start on time, even if everyone isn’t on the call.
Be on time.
Do a quick roll call so that everyone is aware of who is on the line.
Use the mute button strategically. If you are muted for 90% of the time on a call with 5 people, you are not engaged.
Be engaged with each other. You will only get out of this experience, what you put into it.

13. Don’t be this guy…

14. Let’s get into groups…

15. Introductions (5-10 minutes)
Two Truths and a Lie
In 30 seconds think of two true statements about yourself and one lie
Take turns telling your 2 truths and 1 lie to each other and members of the group determine which one is the lie
Keep points – 1 point if you guess the lie correctly AND 1 point for each person who guesses incorrectly which of your statements is false
Be creative
Example: My Two Truths and a Lie
I have five siblings, four sisters and one brother
I lived in 7 cities/towns before I turned 12 years old
I have lived in Montana for more than forty years and have only seen one bear in the wild

16. Discussion (15 minutes) Name your group
Discuss ground rules for your group
Some food for thought…
Whether, when or how it is okay to interrupt?
How will you keep track of time? Who will keep track? How can you signal that someone is almost out of time?
Who will prep for the meeting?
How will you hold each other accountable for attending and participating?
Will everyone share at each meeting or will you take turns at different meetings?
How long will your meetings take? Will they occur by phone or video conference (or some other method altogether)?
Discuss who will lead calls and
How will you decide whose turn it is?
Is that person in charge of the agenda or will the agenda always stay the same?
Do you like the meeting format to stay the same every time or is that subject to change?

17. Discussion Collect the following information: Name of Group
Members of the group
Ground Rules
When the group will meet every month
Who is going to lead the first call (August)

18. Individual Development Plans
WHY??
Writing down a goal increases your motivation and responsibility to achieve it
It provides a structure for your planning
Writing it down will help you know when you achieved your goal
This process allows you to be in control of your own learning
You determine what you need
You determine how to meet those needs
You determine how much time you have to devote to learning

19. Individual Development Plan Document

20. Individual Development Plan - Example

21. Individual Development Plan - Example

22. Individual Development Plan - Example

23. Public Health Leaders…