1. Automated streetworks systems improve productivity
Stephen Hodgens
Country Manager New Zealand
PelicanCorp
beforeUdig New Zealand
Automated streetworks systems improve productivity

2. A bit of history from NZ…
beforeUdig (similar to Dial Before You Dig) was primarily a Utility focused service
Contractors needed to complete 2 separate processes
Request Utility plans
Request Road Works approvals
Significant event – Auckland Super City
beforeUdig service provided leverage

3. Local Challenges…
Combining the Utility Plan Request and Road Works Permit posed challenges
Contractors
Council takes too long to approve permits
Council requirements difficult to fulfil
Time
Councils
Incomplete or incorrect submissions
Costs required to chase contractors
Essential documentation not provided (Traffic Management)

4. An approach… In 2010, beforeUdig service was changed to accommodate
Contractors could complete Utility plan requests at the same time as Permits
Details required for Road Works Permits was included
Notifications sent directly to the required Local Authority
beforeUdig service 24x7

5. Local Authorities benefited…
Through integrating the two processes LA’s experienced
80% increase in number of Road Works Permits
Reduction of road re-instatement costs
Consistency of information received improved
Spatial location of work site provided
Ability to identify conflicts and opportunities to collaborate
No follow ups
Historical record of activity in the road

6. How a Before You Dig service works today
Notification
Water
Gas
Online Request
Power
Telco
Request Confirmation
Road
Need to create a transition here which makes the visual more impressive.
Utility Plan & Road Works Permit Response

7. How a Road Works Permit process works now…
Automated acknowledgement
Special conditions if required
Contractor accepts conditions
Contractor provides TMP
Council approves TMP
Council issues Permit to Work
Contractor advises works completion
Council audit of works
Warranty period commences
Online Request
Road
Request Confirmation
Need to create a transition here which makes the visual more impressive.
Request acknowledgement

8. Auckland City – a Super City
Case Study
Automated permit approval process
85% Increase in number of Road Works Permit requests
80% of all permits are processed in 2 days (previously done in 15 days)
Reduced unauthorised excavations
Coordination of excavation activities
Warranty monitoring

9. Auckland City – a Super City
Contractor
Quick turn around in permit approvals
Photos – before, during and after works completed
Standardisation of fees
Collaborate with other contractors

10. How we got the Contractors on board…
Contractors wanting to know where Gas and Electricity cables are located, now submit road works permit at the same time
Engagement early in the process
Use of technology to improve processes (Photo evidence)

11. Where we are at in New Zealand…
Today
83% of all Councils have adopted this as a National standard
Being implemented
Retrospective Emergency works
Permit process for Non Planned-Excavation events (Events, Over Dimensional, Nature Strip Mowing etc…)

12. Stephen Hodgens - PelicanCorp
Thank YOU