1. make sure you have signed in to this training.

2. President training Goodge Eracleous Student Groups Coordinator
Beyond your degree
President training
Goodge Eracleous
Student Groups Coordinator

3. being president what am I expected to do?
Discuss in pairs what you feel are the main responsibilities of being a president within your society

4. being president what am I expected to do?
You’re a visible leader of your society, who all members feel able to get in touch with if they have a question/problem.
You lead your committee, supporting them with their own roles and making sure everyone is communicating.
You will usually be the person the SU contacts if we want to meet with your society.
You keep an eye on the overall plan for your society, making sure you’re meeting the aims in your constitution.
You chair your society’s meetings.
You lead on elections for new committee members.

5. being president don’t be overwhelmed!
The President has a lot of responsibilities but remember you have a whole committee to help you
Don’t be afraid to delegate!
The Opportunities team is always here to help if you have any questions or problems
Don’t forget your degree!
Remember to enjoy it!
You’re a volunteer – make the most of that!

6. your members

7. your members getting them and keeping them!
On green post its: How do you make sure your members love being in your society?
On pink post its: Why might members become dis-engaged?
Think about what makes you personally want to become or stay a member of a group!

8. your members getting them and keeping them – the basics
Get your society’s name out there – there are loads of ways you can market yourself
Make an impact at freshers fayre!
Make sure you hold events – people will lose interest if you never do anything!
Keep members up to date, so they know when to turn up to things
Be diverse – members will appreciate having lots of different things to do
Show all your members some appreciation and make them feel included!

9. your committee members looking after them!
All your committee members have their own role, so nobody should be doing too much
Check in with your committee members regularly to see how they’re doing and if they need any support
There may be some conflict but it’s important to make sure everyone is listened to
Find out when people’s deadlines are – try to work around these!

10. your committee members what should they be doing?
Treasurer – keep track of the subs account, find the best quotes for things you need to buy
Secretary – organise storage, members with information, book rooms, plan events
Health & Safety Officer – handle risk assessments
Equality & Diversity Officer – plan ways to make sure members feel included
Union Council Rep – attend Union Council and report back

11. meetings and events

12. meetings and events what’s important to consider?
People will look to you to lead these or delegate further
You should hold at least one AGM a year, or normally one big meeting per semester
You’ll chair this meeting, make sure it doesn’t go on too long and you come to agreements
Be confident – you’re in charge!

13. meetings and events qualities of a good meeting – your role
Plan what you’re going to talk about before the meeting
Establish yourself as chair at the beginning of the meeting and introduce people
Explain what you’re there to talk about and try to stick to it
Encourage everyone to share their thoughts
Bring people back on track if they get distracted
Sum up what you’ve talked about at the end of the meeting

14. expectations at events alcohol and socials…..
Initiations are NOT allowed
What counts as an initiation?
The expectation to have to do something in order to feel accepted into a group, which may include: drinking alcohol, eating mixtures of various food stuffs, nudity and any other behaviour that may be deemed humiliating.
Even if you say it’s optional, by giving someone the choice, you are putting pressure on them to do something they may not want to do
Drinking games are not allowed
Do not force, or put pressure on others to drink, or to drink to excess
You must have someone sober on every drinking social
No socials can be held in University accommodation

15. delegating

16. delegating don’t get overwhelmed!
Many leaders find it difficult to let go or trust other people with their work, however in a society it is incredibly important that you do – you can’t run a society on your own!
7 steps to successful delegating:
Learn to let go
Prioritize the most important tasks
Play to your committee’s strengths (hopefully they’ve gone for a position they’re confident with!)
Clear instructions, e.g. key points, deadlines
Set aside time to teach new skills so you can delegate confidently in future
Trust, but verify (make sure it’s being done, give a nudge if not!)
Feedback – praise for work done well goes a long way! Equally, constructive criticism is always helpful to ensure you can delegate comfortably in the future.

17. resolving conflict

18. resolving conflict when conflict arises
What are people likely to disagree/argue about in your society?
Pay attention – is someone acting ‘off’; do people have a lot going on?
Prevent – ensuring people are doing their tasks and asking for help if they need it; making sure there are set processes in place
Solve – don’t just leave a problem to grow; don’t try to resolve over internet, meet face to face; try to identify the problem, negotiate and ensure everyone is in agreement
Even if your committee are the best of friends, you may still have disagreements, try to solve them before they escalate!

19. avoiding conflict! contracts
It’s important that you don’t sign any contracts without first consulting the Union
Includes sponsorship deals and agreements to use copyright material
We’re happy to give you advice – just let us know what you’re trying to do!

20. development plans

21. your society’s future planning ahead
Important to reflect on each event
What’s the plan and aim for your society?
Next month
Next year – worth making an annual calendar?

22. the app eXpense365
One of your responsibilities as part of the main 3 committee members is to approve all payments from your society account
Reimbursements are done through the app
Download it now for android and IOS
Ask your treasurer for more detailed information about invoices etc.
TIME FOR A DEMO!

23. GDPR – what is it?
It stands for the General Data Protection Regulation
New legislation coming into effect in May 2018, so we need to be prepared!
Outlines how data can be stored and used, to give control back to citizens and residents over how their personal data is used

24. How does this effect my club or society?
No details can be collected on paper
This includes getting members to write their names and addresses down, or taking paper registers at events
You are only allowed to use people’s data for the exact reason they gave it to you
For example, if people have signed up for your society, you are only permitted to them about society related activities. You can’t use their data to try to sell them things etc, as they have not consented to their data being used in this way.

25. What should I do instead?
Collect all data through the website
If you need an attendance list for an event, get people to buy a ticket through the website and you will get a list of those who have done so.
The tickets can be free
If you really need to take a paper register, please contact us at and we can organise something with you.

26. What happens now?
By signing the register of this training session you are confirming that you have heard and understood the implications of the GDPR, and accept that you will treat all data accordingly
You must take a copy of the GDPR agreement with you when you leave this training

27. useful contacts

28. useful contacts Your activities and opportunities officer
Camille Koosyial
Elected by students
Helps improve the student experience
Will help you through any issues you may have
Until July: Cam Koosyial
August Onwards: Oli Gray 

29. useful contacts Opportunities z
Goodge Eracleous
Societies Coordinator
Money 
Societies exec
Society development
General questions
Website
Elections
Training
Alun Minifey
Head of Opportunities Department
Oversees the department
Helps implement the elected officer’s manifesto
Aden Fry​​
Student events coordinator​​ ​​
Events​​
Risk Assessments​​
Trips

30. useful contacts Opportunities
Victoria Cook
Student enterprise coordinator
Enterprise
Pop-up markets
Fundraising
Jumara Begum​
Buddy coordinator ​ ​
Organises the Buddy Programme​
Event running​
Dale Thomas ​
Do Something Different​ ​
Organises the DSD programme​
Event running

31. useful contacts other departments

32. useful contacts other departments
Union Info
Union House Reception
Contact them about:
General union queries and information
General website queries
Booking a room
Printing
Society Packages that have been delivered to Union House

33. useful contacts union opportunities
Money enquiries:
General enquiries:

34. Student transformation weekend 9th-10th of September You are invited!
      What is it? 
A residential camping trip with FREE food, accommodation, travel and entertainment 
Develop your teamwork and leadership skills 
Make new friends 
Where is it? 
@ Hautbois Activity Centre (north of Norwich)
Tickets are FREE! 
Sign up! 

35. Thanks for coming!
Any questions?