1. Academic Promotion
Applicant information session, 15 March 2018

2. Overview Nicole Gower, Director, HR
Overview of the new promotion scheme – why we changed and to what
Evaluations of the 1st round and what it means for 2018
Promotion criteria explained
Setting yourself up for success:
Understanding promotion process
How to write a strong application
Preparing for interview
Q and A
Today’s presentations are video recorded and will be made available on our website
ACADEMIC PROMOTION

3. Faculty Promotion Committee University Promotion Committee
New promotion scheme
Aim: to provide strengths-based and flexible promotion pathways, acknowledging diversity of academic work.
New criteria: based on Boyer’s four areas of scholarship and an additional Leadership & Citizenship criterion
New promotion committees model:
Improved application process: including streamlined forms and standard interview for all applicants
Faculty Promotion Committee
University Promotion Committee
Level B Y
Level C
Level D
Level E
ACADEMIC PROMOTION

4. New promotion criteria
The scholarship of Discovery
The scholarship of Integration
The scholarship of Teaching
The scholarship of Application
Leadership & Citizenship
Promotion to B/C – 8 points (min 1 point from Leadership/Citizenship)
Promotion to D/E – 9 points (min 2 points from Leadership/Citizenship)
Outstanding in at least one category
0 = No achievement or n/a
1 = Achieved
2 = Superior
3 = Outstanding
ACADEMIC PROMOTION

5. New promotion scheme WHY BOYER?
Academics have been doing more than research, teaching and service for some time
A better recognition of the complexity and diversity of scholarship
Concern that other approaches (e.g. different promotion streams) limit career pathways
Scholarship at the core
Ernest L. Boyer: Scholarship Reconsidered, The Priorities of the Professoriate 1990
ACADEMIC PROMOTION

6. New promotion scheme KEY OBJECTIVES Strengths-based
Greater alignment between promotion and recruitment
Merit-based
Acknowledges the diversity of academic work
Flexible career pathways
Fair and transparent
Better experience and less cumbersome process
Greater involvement from faculty
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7. Outcomes of the first promotion round

8. Applications Spike in applications
Higher application rates for women overall
Higher rates of women applying for promotion to Level E
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9. Success rates
Level F M
All
Level B
95%
60%
88%
Level C
90%
70%
81%
Level D
50%
76%
67%
Level E
78%
73%
75%
TOTAL
84%
71%
Available benchmark data indicates current overall success rate is comparable to the sector (e.g. University of Sydney – 77%, Monash University – 70%)
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10. Evaluation KEY FINDINGS
The new model and criteria were received positively
The new process was found to be clear and more streamlined
Interviews were received positively by applicants, committee members and Executive Deans
Several areas were identified for improvement and clarification, including:
More guidance on Application, Integration and Leadership & Citizenship criteria
Link between promotion criteria and Faculty and Department performance expectations
Interview – what to expect and how to prepare
Outcome notification
Selection of referees
More guidance on how to assess levels of achievement
Timing
ACADEMIC PROMOTION

11. Evaluation No changes to the Policy, Procedure and Criteria in 2018
WHAT DOES THIS MEAN FOR 2018 ROUND?
No changes to the Policy, Procedure and Criteria in 2018
No changes to forms, templates, referee requirements and application process
Information sessions to provide more guidance to applicants and training for committees
Committee process improvements
Timeframes have been adjusted
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12. 2018 key dates
3 April 2018
Draft applications submitted to HoDs for preparation of HoD reports
1 May 2018
Executive Deans receive applications and HoD reports for review and sign off
25 May 2018
Signed HoD reports returned to applicants
1 June 2018
Applications due date
Submit by to HR:
September – December 2018
Applicant interviews
1 January 2019
Promotion effective date
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13. Promotion criteria explained
Professor Sherman Young, PVC (Learning and Teaching)

14. New promotion criteria
The scholarship of Discovery
The scholarship of Integration
The scholarship of Teaching
The scholarship of Application
Leadership & Citizenship
Promotion to B/C – 8 points (min 1 point from Leadership/Citizenship)
Promotion to D/E – 9 points (min 2 points from Leadership/Citizenship)
Outstanding in at least one category
0 = No achievement or n/a
1 = Achieved
2 = Superior
3 = Outstanding
ACADEMIC PROMOTION

15. New promotion criteria
Applicants self-assess in each category for which they claim achievement. Promotion Committee assesses whether the applicant’s case is justified, based on the evidence provided.
The scoring system is flexible: applicants do not need to score across all 5 categories (except mandatory points in Leadership & Citizenship).
The indicators/examples of evidence are indicative only and not a checklist – the focus is on quality of achievement, not on the number of indicators/examples covered by an applicant.
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16. New promotion criteria
Assessing levels of achievement
Achieved vs Superior vs Outstanding
No hard definition
Discipline specific
Difference is based on volume, quality and impact of work
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17. Teaching Curriculum or learning environment development and innovation
Maintaining the continuity of human knowledge via a dynamic exchange of ideas to facilitate active learning; encouraging and equipping students with critical, creative thinking; instilling the ability and passion for learning, and actively shaping all forms of scholarship
Curriculum or learning environment development and innovation
Excellent student outcomes, properly moderated
Peer and student review of teaching quality
Reflective engagement with feedback
Professional development and/or accreditation
Broad and deep engagement with the scholarship of learning and teaching
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18. Teaching
Assessing levels of achievement
Example:
Fulfil teaching workload, good learning outcomes for students – achieved
Innovate in teaching, collaborate with others in Department/Faculty, share innovation, recognised by Department teaching award – superior
Outstanding student outcomes, resolved major issue, innovation adopted across Faculty/University, recognised by University/external teaching award - outstanding
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19. Promotion criteria explained (contd.)
Professor Lesley Hughes, PVC (Research Integrity and Development)

20. Discovery
The pursuit of new knowledge and understanding; the outcomes, process and passion that add value to discovery
Research output (publications of original research, creative works)
Research impact (citations, journal and publisher quality)
Grant income
HDR supervision (student completions and thesis examinations)
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21. [Within University Sector]
Integration
Linking and connecting disciplines; giving meaning and perspective to original research and/or research fields; connecting discovery with curriculum; illuminating and interpreting discoveries to bring new insight; changing practice at University
[Within University Sector]
Synthesis of research and contribution to interdisciplinary research teams, publication and dissemination of research findings beyond disciplinary boundaries
Embedding research activity or research into student learning and curriculum
Media or community communications
Contribution to tertiary education policy and practice
ACADEMIC PROMOTION

22. [Outside University Sector]
Application
Activities that link universities with society; the translation and application of knowledge and discovery to the broader community; a two-way flow where knowledge can inform application and application can inform discovery; connecting students with, and embedding learning into applied practice
[Outside University Sector]
Engagement with industry, government or community of value to the University
Contributions to enhancing the employability of graduates
Positive engagement and/or leadership within one’s profession or discipline outside the academy
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23. Promotion criteria explained (contd.)
Professor Mariella Herberstein, Chair, Academic Senate

24. Leadership & citizenship
Modelling the University values and leadership qualities; active contribution to the University and broader academic community
Demonstration and modelling of University values of scholarship, integrity and empowerment through everyday behaviour and conduct
Active service and contribution to University strategy and business through administrative and leadership roles, and to the broader academic and non-academic community
Mentoring and development of others and self
Reflective practice
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25. Leadership & citizenship
Citizenship – living and practicing the University’s values
How do you do that?
Leadership – leading people and change (not just list of committee memberships)
What have you done and how have you led on a committee?
What were the outcomes?
Did it make things better?
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26. Leadership & Citizenship
Assessing levels of achievement
Example:
Values statement that aligns with the University’s and member on various committees, centres – achieved
Comprehensive activities in implementing values in all areas of University life (e.g. empowering students & colleagues) , chairing Departmental/Faculty committees or centres with evidence of having affected change (had idea, led innovation & implementation)– superior
Setting up formal structures to support and facilitate University values (e.g. mentoring program; equity and diversity committee); chair of substantial units/university structures/substantial research networks (e.g. Department HoD, chair of Animal Ethics committee/Center of excellence) with evidence of having affected change (had idea, led innovation & implementation – outstanding
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27. Setting yourself up for success
Professor Mariella Herberstein, Chair, Academic Senate

28. Long before application
Engage with promotion criteria long before thinking of promotion
Use as roadmap to align your activities
Criteria tell you what the University wants you to do in your daily working life
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29. Preparing to apply
Review the Academic Promotion Policy and academic promotions website
Discuss your intention to apply with your HoD
Contact your referees to seek their consent to act as your referee (no need to organise any reports – HR will contact your referees and provide them with your application and referee questionnaire)
Draft your application and update your CV
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30. Preparing to apply YOUR PROMOTION PORTFOLIO Application CV
Head of Department Report
Applicant nominated referee reports x4
Levels D & E:
Independent references x2
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31. Preparing to apply
WRITING A STRONG APPLICATION
Verifiable claims with a focus on achievements since last promotion or appointment
Evidence of quality and impact
Clear, succinct, well-written and well-presented case for promotion and a well-prepared strong interview
Application specifically addresses relevant promotion criteria
Avoid using overlapping evidence
Demonstrated commitment to modelling the University’s values and reflective practice
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32. Preparing to apply A good application…..
WRITING A STRONG APPLICATION
A good application…..
Makes me understand you as a person
What drives you and how you do things
Not just a list of activities
Well written and compelling
Makes me understand how a promotion will empower you further
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33. Committee process
UNDERSTANDING HOW YOU WILL BE ASSESSED
FPC
UPC
Level B Y
Level C
Level D
Level E
FPC reviews your application, HoD and referee reports and conducts preliminary assessment
FPC interviews all applicants
After interviews, FPC conducts post-interview assessment and makes recommendations to promote or not promote
For D & E, all applications (successful and unsuccessful) and FPC recommendations are further assessed by UPC. UPC interviews all Executive Deans and makes final recommendation.
ACADEMIC PROMOTION

34. Interview Understand who is on the panel: 7 members
WHAT TO EXPECT AND HOW TO PREPARE
Understand who is on the panel:
7 members
chaired by Exec Dean
includes external representatives
Be prepared to defend your claims for superior and outstanding
Some questions to clarify claims you have made
Next round – greater standardisation of interview across Faculties:
Mix of standardised questions (based on the points you claim) and targeted questions
20-30 minutes
An opportunity to speak to your work and your achievements
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35. For more information: Academic Promotion Policy, Procedure and Criteria Academic Promotion webpage and FAQs Contact: Catherine L.R. McDonald, Academic Promotions Coordinator on

36. Level B indicators

37. Level C indicators

38. Level D indicators

39. Level E indicators