1. Email Upgrade (Exchange 2013/Office 365)
February 2016

2. Office of INFORMATION technology
Upgrade
Office of INFORMATION technology
Information Technology is planning an upgrade to the current system used by all University employees.
This is a necessary step to position St. John’s for future capabilities
Begins to align all (both student and faculty) to the Office 365 Platform
Greater storage for
Enables better integration and collaboration with students, who are already using Office 365 for
Provides greater system support and reliance on systems located on the University campus for access

3. Office of INFORMATION technology
Upcoming Changes
Office of INFORMATION technology
First phase of migration will provide an improved interface for Outlook Web Access
These changes are highlighted in the subsequent slides
You will receive a direct communication before you are upgraded, so you know when the change will happen to you. Not all upgrades are happening at the same time.

4. Office of INFORMATION technology
Changes - Web Logon
Office of INFORMATION technology
Initial Logon Page for Web Access (owa.stjohns.edu & .stjohns.edu)
Branding updated (left side is current view; right side is new view)

5. Office of INFORMATION technology
Changes - Inbox View
Office of INFORMATION technology
New view aligned closer to Outlook
Notice reading preview will appear on right
Folder display differences – easier to expand/collapse

6. Office of INFORMATION technology
Inbox View
Office of INFORMATION technology
Folders can be expanded and collapsed by clicking on side arrow next to folder name

7. Office of INFORMATION technology
Inbox – Unread Mail
Office of INFORMATION technology
Unread messages are marked with RED line to left
New “filter” options for inbox messages (“all”, “unread”, “to me”, “flagged”)

8. Office of INFORMATION technology
Message Grouping
Office of INFORMATION technology
By default, all messages under the same subject heading are grouped together
By clicking on the down arrow next to the message, you can view all messages related to that conversation
You can change this option to “off” by clicking on “Conversations By Date”

9. Office of INFORMATION technology
Message Preview
Office of INFORMATION technology
“Reply”, ”Reply All”, “Forward” options at top right of reading pane when message is open
Other options available by clicking on “...”

10. Office of INFORMATION technology
Composing New Mail
Office of INFORMATION technology
By clicking on “new mail” on left hand side, a blank message created in right-hand window.

11. Office of INFORMATION technology
Composing New Mail
Office of INFORMATION technology
Once you begin to type the recipients name, it will auto populate with listing from your address list. You can also search Contacts and University Directory.

12. Office of INFORMATION technology
Composing New Mail
Office of INFORMATION technology
Click “Insert” to add attachment, picture or signature
Click “…” for other options, such as “Add bcc” and “Check Names”

13. Office of INFORMATION technology
Other Mail Options
Office of INFORMATION technology
Other mail options available from top of screen under your user name, including automatic replies, display settings, etc.

14. Office of INFORMATION technology
Automatic Replies
Office of INFORMATION technology
Automatic rely options for setting “Out of Office”