1. RRP6 Development Process
Technical Planning Meeting
11-12 Sep. 2013

2. Objectives Sector coordinators have key information to run SWG
Timelines
Steps in RRP6 development
Formats to use for the final appeal document
Tools to use with the SWG

3. What’s new? Tools Process Presentation Harmonized templates
Guidance notes
RRP6 portal
Process
Emphasis on prioritization
Presentation
Emphasis on outputs, not activities!
Electronic appeal document

4. Calendar When What September Start of SWG planning process October
Submission of Sector Response Plans: 15 October
Feedback to SWG (end-month)
November
Submission of final Sector Response Plans
Compilation and clearance
Submission of Country Chapter to RRC: 15 November
Regional/ HQS review
December
Launch!

5. RRP6 cycle of the SWG Needs Assessment Analysis and Mapping
Development of Response Strategy
Setting of Objectives, Outputs and Indicators
Costing and Prioritization
Review Process
Implementation Monitoring and Reporting

6. Step 1: Needs Assessment Analysis and Capacity Mapping
Recommended by end September
The SWG reviews achievements and existing needs assessments to identify:
Needs according to population groups
Targeted populations vs. populations in need
Products:
Narratives: Achievements & Challenges, Needs & Priorities
Table: Targeted Population
Template: Achievements and Challenges + Needs
Population in need vs. targeted population

7. Step 1: Needs Assessment Analysis and Capacity Mapping
Recommended by end September
The SWG reviews partner capacity to identify existing response and gaps
Products:
3W map
Map of ongoing activities
Template: Achievements and Challenges + Needs
Population in need vs. targeted population

8. Step 2: Development of Response Strategy
Submission by mid-October
SWG agrees on a Sector Response Strategy based on a maximum 5 Strategic Objectives
Products:
Narratives: Response Strategy
Tables: Sector Response Overview, sector requirements summary (per agency)
Strategies should be kept realistic and implementable, clearly spelling out challenges (funding, bureaucracy, access, lack of partners, etc.) which may impact implementation and whether or not responders expect to be able to meet all the needs of all potential beneficiaries (i.e. whether the target was 100% even before prioritization, ex WASH Lebanon)
It is likely that the Sector Response Strategy may be longer and more detailed than what can be included in the RRP document where each Sector Strategy is expected to feed into the overall country strategy

9. Step 3: Setting of Objectives, Outputs and Indicators
Submission by mid-October
The SWG agrees on:
1-5 sector response objectives
1-5 key outputs per objective
Determine for each objective/output
Which populations are targeted and target #s
Which partner will respond and
Products:
Tables: Sector Response Overview

10. Step 3: Setting of Objectives, Outputs and Indicators
Submission by mid-October
The SWG agrees on:
1-5 indicators per objective
These will be used in RRP6 reports. Make sure partners can report on them.
Product:
Tables: Sector Response Overview

11. Step 4: Costing and Prioritization
Submission by mid-October
Partners develop their individual financial requirements by: Output; Population; Location; Target #s
The SWG consolidates:
Financial requirements per output
Financial requirements per agency
Sector coordinator should encourage standard costings!
Note: details of partner activities will not be published in the appeal so keep a record!
Products: sector requirements summary (per agency)

12. Step 4: Costing and Prioritization
Submission by mid-October
SWG apply prioritization criteria to determine budgetary requirements at 3 priority levels:
Most critical
Critical
Less critical
Products:
Tables: Sector Response Overview

13. Inter-sector working group and management provide feedback on:
Step 5: Review Process
Submission by early November
Inter-sector working group and management provide feedback on:
Coherence: e.g. duplication, costings
Consistency: e.g. planning assumptions, harmonized targeting approaches
Sector coordinator revises sector strategic plan with SWG
The good news: Your work is done!

14. Checklist for SWG Coordinator
Maps
Narratives
Targeted population table
Sector response overview table
Sector requirements summary (by agency)
Tool: Checklist!

15. THANK YOU!