1. PCC Update 01/27/2010 Planning Phase
ISD2R\YES NM
PCC Update 01/27/2010
Planning Phase
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2. Agenda The Project Planning Phase Deliverables Budget Schedule
Current Status
Progress
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3. The Project
The Human Service Department (HSD) is in the process of replacing the oldest of three major systems with which HSD serves New Mexicans.
The system under replacement provides benefits to over 700,000 New Mexicans who receive food stamps (SNAP), energy assistance, Medicaid, and cash assistance.
Federal partners providing matching funds require an extensive Planning Phase.
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4. Deliverables
1. Implementation Advanced Planning Document (IAPD) is the primary deliverable of the Planning Phase.
The format and contents of this document are specified by Food and Nutrition Services (FNS), one of the two federal agencies providing matching funds.
Update
The final IAPD was submitted to FNS and CMS October 29, A copy of this document was placed in the DoIT shared store for knowledge transfer.
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5. (cont) Deliverables Encounter Tracking Proof-of-Concept
During 2008, the Income Support Division of HSD revised the processes in their front offices. During extensive analysis of systems currently installed in other states, it was determined that none had the required functionality to track and support the re-engineered front office processes.
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6. Tracking and Statistics
Encounter Tracking
Complex
Applications
Interviews
Reviews
Filing
Process in
ISD2
Pend for
Documents
Client
Enters
Office
Greeter
SNAP
Applications
Drop off
Documents
Tracking and Statistics
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7. ISD2R\YES Project Components
YES NM
Release 1
Release 2
Release 3
Release 4
Tracking
Encounter
ISD2R
Rules
Engine
DASHBOARD
Imaging
Business Intelligence
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8. Expenditures, Pre-encumbrances, and Encumbrances
Planning Phase Budget
Cost Category
Planned
Expenditures, Pre-encumbrances, and Encumbrances
State Personnel
$656,850
$137,660.56
Contract Personnel
$ 1,113,150
$840,041.89
Hardware, Software and Travel
$230,000
$212,312.52
TOTAL
$2,000,000
$1,052,354.92
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9. Schedule
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10. Planning Phase – Current Status
Green
Decision: When the Proof-of-Concept is complete, ISD will continue to implement and integrate into other ongoing applications shown on slide 7.
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