1. Presented by: PCC Bob Lyle
District N
President School
Presented by: PCC Bob Lyle

2. Chief Executive Officer who presides at all regular, directors
Your Role 2
Chief Executive Officer who
presides at all regular, directors
and special meetings of the club.

3. Things to Do ASAP 3 Establish committees. Meet with incoming board.
Establish budgets.
Establish reasonable goals.
Develop calendar of events.
Familiarize yourself with information from LCI. (Club officer’s manual)
Plan your year; keep one step ahead.

4. REMEMBER: 4
“ GOOD LEADERS
ARE GOOD PLANNERS.”.

5. Board of Directors Club Structure 5
Past President
President
3 Vice-Pres.
Secretary
Treasurer
Lion Tamer(O)
Tail Twister(O)
Membership Chair
1 year Directors
2 Year Directors
Senior Director
Tail Twister & Lion Tamer-Optional

6. Role of Board 6 The Board of Directors is to: Set policy;
Establish budgets;
Monitor expenditures;
Set overall direction of club;
Establish goals;
Approve expenditures;
Deal with all membership matters;
Accept committee recommendations. .

7. Delegation is Important 7
Delegate responsibility to
each of the
three vice-presidents for certain
club committees.

8. Committees 8 Form early. Members input. Good member mixture.
Ability and experience.

9. Committees 9 Include all members. Written/verbal reports.
Budget, or working parameters.
Reliable chairmen.

10. Types of Committees 10
Standing Committee: Specific role for a specified period of time.
Ad Hoc Committee: Specific task for a limited period of time.
Committee of the Whole: Sensitive or confidential matters

11. Membership Committee LCI recommends the following club members but a club can structure the way that best fits your club needs. 11
Last Year’s
Membership Chairperson.
Next year’s potential Membership Chairperson.
Any club members interested in new member recruitment or member satisfaction.
Chairperson is on board of Directors.

12. Role of Membership Committee 12
Recommendations to board regarding:
Membership proposals;
Transfers;
Changes in membership status;
Dropping members;
Attendance matters;
Other membership matters.

13. MEMBER CATEGORIES 13 Appendix A Pg. 11-12
Active
Member at Large
Life Member
Privileged Honorary Associate Affiliate

14. Committees report at meetings;
Committee Reports 14
Committees report at meetings;
? Reports to directors .
? Reports to meeting .
Highlights and cost implications.
Recommendations in report.
Written reports.

15. Committee Reports 15 Refer to the finance committee, or board;
Treasurer’s report.
Audited financial statement;
Motion to receive report;
Motion to adopt report.

16. Major Reasons Why Lions Leave Lionism 16
Long and boring meetings;
Politics and cliques;
Lack of fellowship;
Lack of sense of belonging.

17. What Can You Do? 17
You, as president, can do something to ensure this does not happen in your club.
Let’s look at some Suggestions.

18. Proper Planning & Preparation 18
Guests
Information
Recognition
Announcements
Fun activities
Agenda
Correspondence
Minutes
Reports
Program

19. Fun & Fellowship 19 Zone/cabinet meetings; Visitation program;
Active social committee;
Social activities and family;
Use the Tail Twister;
Welcome all visitors;

20. Fun and Fellowship 20 Speakers; programs, etc.;
Do different interesting things:
Productive meetings;
Fun projects and activities.

21. Meeting Management 21 Prepare agenda. Sample Appendix D Pg. 16
Input from others.
Organize with approximate times and responsibilities.
Distribute prior to the meeting.
Include important information.

22. Inadequate Preparation 22
Recurring items.
Continual “emergency” items.
Emotionally charged meetings that leave members angry or upset.
Confusing information.
Asking for reports without prior notice.

23. In establishing objectives:
Meeting Objectives 23
In establishing objectives:
Look at the minutes of the last meeting for action items.
Talk to club officers and committee chairpersons.
Ask members to submit agenda items for the meeting.

24. Components of Effective Meeting 24
Informed Members
Discuss/Decide
Recognize

25. Information
Meetings are boring when excessive time is spent reciting things that most members:
Already know.
Could have known if you had sent them an , put it in a newsletter, or posted the information on a club website.

26. This component includes both “What do we do?” and “How do we do it?”
Discuss/Decide 26
Involves :
New items to be considered.
Discussion required.
A decision needed.
Time to consider.
This component includes both “What do we do?” and “How do we do it?”

27. Recognize, Recognize and Recognize 27
Make recognition a part of your everyday life. Think about how you
can recognize the members of your club.

28. Benefits of Effective Meetings 28
Better informed members.
More motivated members.
Members involved in decision- making.
Generates new ideas and plans.

29. Benefits of Effective Meetings 29
Keeps the club running smoothly.
Provides avenue of communication.
Keeps the club healthy.
Attracts guests as potential members.

30. Why Effective Meetings are so Important 30
Research shows that members who drop out 50% do so within the first three years.
Many cite long and boring meetings as a major reason.

31. meetings requires a lot of planning, preparation and hard work.
Conducting enjoyable and productive
meetings requires a lot of planning,
preparation and hard work. 31

32. THE VARIOUS ROLES OF A CLUB PRESIDENT Appendix B Pg. 12-14 32
Weatherman: Ensure a positive climate/environment is developed and maintained.
Motivator: Ensure each member is individually motivated.

33. Meeting Manager: Responsibility to manage the meeting process.
Doctor/Psychiatrist: Be aware of and prepared to deal with member’s personal problems. 33

34. Zone Advisory Committee 34
Zone Chairman
Club Presidents
Club Secretaries
Meets at least three times each year.
Voting at zone meeting

35. Voting at Cabinet Meetings 35
PDG’s DG
VDG’s
CST
Zone Chairmen
District Chairmen
Club Presidents
Club Secretaries 35

36. VOTING AT CONVENTIONS N-2 and MD N 36
1 voting delegate per 10 members, or major portion.
List to CST.
Good standing.
Member a year and a day.

37. Role in Zone and District 37
Attend Zone Meetings (Prepare report).
Attend Cabinet Meetings & District Convention.
Keep DG, VDG and ZC informed.
Work with district chairmen.

38. MD “N” ORGANIZATION 38 N-1 New Brunswick & PEI, 3 Maine clubs
N-2 Nova Scotia
N-3 Western Newfoundland & Labrador
N-4 Eastern Newfoundland

39. GLOBAL MEMBERSHIP TEAM Appendix E Pg. 16 39
Coordinator: PDG Lion Frank Hartman
Tracey Carocci Wayne Sears
Gary Langille Debbie McGinley
John MacDonald
1st VDG Lion Rhonda Trickett is on this team

40. Membership & Growth 40 Membership growth & new clubs come together
Focuses on forming new clubs & growing existing ones

41. Club Success Position 41
Fosters healthy clubs to improve low retention
Rebuilds struggling clubs

42. Global Leadership Team 42
Coordinator: PCC Bob Lyle
Members:
Bill Bruhm Paul Burgess
Sharon Rafuse
2nd VDG Lion Perry Oliver is on this Team
Advisor: PDG Charles Uhlman

43. Global Leadership Team 43
Identify & develop future leaders at all levels
Train, educate & “coach” existing leaders for best performance

44. District Governor Teams
GMT and GLT 44
LCI
Leadership
GMT
GLT
Working Together
District Governor Teams
So here we bring the two parallel lines back together. One side can not be effective without the other. They need to co-exist and be in continuous contact.
If an MD GMT team forms 10 clubs during an extension blitz, the MD GLT group needs to be planning the training of club officers in these new clubs and to also ensure qualified certified guiding are in place helping these new clubs.
If a district GMT unit, identifies clubs who want to undergo the Club Excellence Process, then GLT will ensure its provided by a specialized facilitator.
To ensure this type of ongoing coordination, we see the GMT and GLT area leaders meeting together at forums, and for the district and MD levels to be communicating and interacting together on a constant basis.
LCI will also be underscoring the coordination between GLT and GMT in its communications, its webinars that bring both sides together, and in all its various report sand process tools.
Zones and Clubs 44

45. Club Excellence Process 45
The Club Excellence Process (CEP) is a four step workshop process designed to help Lions clubs improve in areas of their choosing. Participating clubs in a CEP Workshop discuss service, communication, growth and involvement

46. Club Excellence Process 46
Workshops are led by a trained facilitator and each participant will receive a CEP Participant Workbook

47. Family Membership Plan 47
Who are family members?
P. 8
Dues structure.
Induction fees.
Reporting procedures.
New Members.
Charter members.

48. AWARDS 48 Various awards Secretary to order
Present at club dinner meeting,
charter Night, year end closing.
Make them proud of the award.

49. Constitution, By-Laws, Policy Manual 49
Standard club Constitution & Bylaws
Questions contact a District Officer
Your own Policy manual
Provide a copy to each club member
Appoint a Constitution & By-Law Chair

50. General Responsibilities
Work with Finance committee:
Prepare Budget for Administration
Prepare Budget for Activities
Work with Program committee
Financial Audit
Officers installed
Participate in club Projects/Activities
Attend all ZONE meetings 50

51. General Responsibilities
Attend all cabinet meetings
Convention – 1 rep for every ten
Support Zone, District, MD &
International activities
You are ex-officio of all committees 51

52. Voting Procedures Yea – nay vote Controversial Use show hands
Secret ballot Sensitive matters
Tie Vote Presiding Officer
Board Only board mbrs.
Committee mtg Only committee 52

53. Voting Procedures Voting at club, Zone, District level:
All active, privileged & Life members in
good standing can vote.
Associate & affiliate members can vote
at the club level.
Honorary members & Members at
Large are not entitled to vote at any club level

54. The buck stops with you …
SECRETARY
Your right Hand Lion
The buck stops with you …
As PRESIDENT you are soley responsible for how well your club operates. 54

55. Club Secretary Training Materials
Updated for
Materials Included:
Powerpoint presentation
Participant Workbook
FAQ Document
All three available for download LCI 55

56. Leadership Development Webinars
Dates & Times will be posted on the
LCI Website.
QUESTIONS OR CONCERNS:
Carol Rich
Training Specialist LCI 56

57. APPENDICES 57 APPENDIX “A”: Member Categories. Pg. 11 and 12
APPENDIX “B”: President’s Roles. Pg
APPENDIX “C”: Parliamentary Procedures. PG

58. APPENDICES 58 APPENDIX “D”: Sample g Agenda Pg. 17
APPENDIX “E”: GMT and GLT
Pg. 16 – 18
Club Excellence Process (CEP)
Pg. 18
APPENDIX “F” : MyLCI Website Pg

59. MyLCI Website 59
If you have an address submitted on the club’s PU 101 you can apply for a PASSWORD and perform certain functions on the club’s MyLCI website. For detailed instructions refer to Appendix F on page 20 of your handout.

60. MyLCI Resources in Appendix F 60
MyLCI Password Process
Using MyLCI to File M Reports
Member & Club Information on Dropdown Menu
MyLCI Support Center

61. MyLCI Support Center 61
Upper right hand side of the page click on SUPPORT CENTER and the drop down menu appears. See a training area relevant to your club where You can practice performing functions without affecting the member data in the training site.
Page 20-21

62. MyLCI Support Center Pages 20-21 MyLCI Filing PU 101 Electronically
MyLCI Your PU 101 to DG & VDGs 62

63. AS YOUR CLUB’S PESSIDENT”
“HAVE A GREAT YEAR
AS YOUR CLUB’S PESSIDENT” 63