1. New Zealand Partnerships for International Development
Tips for a successful Activity Design Document (ADD)

2. Round 12 Activity Designs
Presentation outline
ADD processes & tools
Lessons learned
Sections 2-4 of the ADD
Tips for a successful ADD

3. Moving from concept to design
Round 12 Activity Designs
Moving from concept to design
Your ADD must convince MFAT (appraisal) that the proposed Activity is likely to successfully and cost effectively achieve a sustainable change. Content guidance is available throughout the ADD template. Guidance as to how MFAT assesses the likely effectiveness of the design is available in the appraisal template & the Activity Quality policy.

4. ADD (design) timeframes
Round 12 Activity Designs
ADD (design) timeframes
Timeframes:
Draft ADD due 31 January 2019
Final ADD due 28 February 2019
MFAT appraisals will take place over March 2019
Approved ADDs progressed to contracts April 2019
Process:
ADD appraisal
CTE payment
Contract drafting, sign off
Implementation
Roles:
Design lead
Relationship manager
Sector Specialist
Bilateral/Post

5. Round 12 Activity Designs
Lessons Learned
Round 12 Activity Designs
Local ownership is critical
Governance structures
Use data and evidence
Realistic timeframes and costs
Burden on recipient communities
In-country government priorities

6. Lessons Learned continued
Round 12 Activity Designs
Lessons Learned continued
In-country partner capacity/capability
Your organisation’s capacity/capability
Think carefully about coordination
Sustainability and exit planning
Avoid increasing budget from the IDSP approved Concept Note
Robust and proactive risk assessment, including health & safety and safeguarding

7. Round 12 Activity Designs
Context Analysis
Development need
Check for assumptions and draw on your local partners’ knowledge
Social, economic, political context
What is the capacity of the community/ partner/sector to take on more development initiatives?
How will duplication be avoided/coordination be ensured?
Lessons learned

8. Round 12 Activity Designs
Activity Description
What will the Activity do?
Results diagram
Activity and Inputs
Working with partner government systems
Consistency with New Zealand development objectives
Budget outline – breakdown between outputs
Who is the activity intended to benefit?
Who are the key activity stakeholders?

9. Implementation Arrangements
Section 4: Implementation Arrangements
Partners
Governance arrangements
Management arrangements

10. Impact and Sustainability
Round 12 Activity Designs
Is the Activity expected to continue beyond the end of the period of funding?
Ownership of the Activity
Ongoing funding/resource commitments
Integration of Activity exit plan into the design
How will long term impact be sustained?

11. Round 12 Activity Designs
Tips for ADDs
Clarity
Ensure content flows logically
Peer review
Follow the guidance notes in templates, apply the quality rating scale & appraisal criteria
Avoid repetition
Tables, diagrams and maps

12. Partnerships Fund: Tools
Partnerships Fund Guidelines
ADD template, Appraisal Template
Activity Quality Policy
New Zealand Aid Programme Strategic Plan
New Zealand Aid Programme Investment Priorities
Cross-cutting analysis guidance