1. KCTCS Strategic Plan 2016-2022 Update: Retention rates
Board of Regents
June 2018

2. Metric Updates Board of Regents Update Performance Metric June
Retention Rate (Total)
Retention Rate (Underrepresented Minority)
September
Transfer
Workforce Credit Hour Conversion
Student Engagement (In even years only)
December
Affordability
Experiential Learning
Licensure/Certification
March
Graduation Rate (Total)
Graduation Rate (Underrepresented Minority)

3. Measure: Student Engagement
Goal #4
Goal: Improve student engagement, support, experiences, and success with best-in-class academic and student services.
Measure: Retention
Metric
Definition
Baseline
Target
Objective
Retention
Fall-to-fall retention rates of first-time, credential-seeking students as reported to IPEDS.
49.4%
55.4%
Increase retention by an average of 1.0 percentage points each year.
Measure: Student Engagement
Student Engagement
Average scores on the Community College Survey of Student Engagement (CCSSE) benchmarks of effective educational practice.
Active Learning (47.2%)
Student Effort (50.6%)
Academic Challenge (49.1%)
Student / Faculty Interaction (52.3%)
Support for Learners (51.2%) 
50.0%
Maintain CCSSE average benchmark scores at or above the national average.

4. Measure: Retention - URM Measure: Graduation Rate - URM
Goal #2
Goal: Increase access and success for all KCTCS students, particularly among traditionally underserved populations.
Measure: Retention - URM
Metric
Definition
Baseline
Target
Objective
1st to 2nd Year Retention – URM
Fall-to-fall retention rates of first-time, credential-seeking students by Underrepresented Minorities (URM) (American Indian or Alaska Native, Black or African American, Hispanic or Latino, Native Hawaiian or Other Pacific Islander, and Two or More Races).
39.4%
48.3%
Increase URM retention rate by 1.5 percentage points each year to align with colleges' CPE-approved Diversity Plan Metrics. 
Measure: Graduation Rate - URM
Graduation Rate - URM
Cohort of full-time, first-time degree/certificate-seeking undergraduate students who complete their program within 150% of normal time as reported to IPEDS limited to Underrepresented Minorities.
14.3%
23.9%
Increase URM graduation rate by 1.4 percentage points each year to align with the colleges' CPE-approved Diversity Plan Metrics.

5. Fall 2016 cohort – Enrollment by Type
First-Time, Credential Seeking
4.0%
9.5%
First-time Credential-Seeking Cohort: 10,705
Total student count: 79,568

6. Fall 2016 cohort – Enrollment by Type - urm
First-Time, Credential Seeking
7.1%
9.6%
First-time Credential-Seeking Cohort: 1,968
Total student count: 11,746

7. Retention Rate – Total Cohort
CPE Strategic Agenda
Final year of
TARGET
Source: Official Data as reported to IPEDS
Objective: Increase retention by an average of 1.0 percentage points each year.
Definition: Fall-to-fall retention rates of first-time, credential-seeking students as reported to IPEDS.

8. Retention RATE – Underrepresented Minorities
CPE Strategic Agenda
Final year of
TARGET
Source: Official Data as reported to IPEDS.
Objective: Increase URM retention rate by 1.0 percentage points each year.
Definition: Fall-to-fall retention rates of first-time, credential-seeking students by Underrepresented Minorities (American Indian or Alaska Native, Black or African American, Hispanic or Latino, Native Hawaiian or Other Pacific Islander, and Two or More Races).
Increasing objective by 1.5 percentage points per year is off by 0.1 percentage points from CPE Strategic Agenda. Actually 1.48 percentage points. Fall 2015 to 2016 target would increase from 40.4% to 40.9%. Would align with CPE’s target of 46.8% in the Fall 2019 to Fall 2020 period.

9. RETENTion Rate – Closing the gap
TOTAL
GAP
URM
Objective: Increase URM retention rate by 1.0 percentage point each year. Original target was to close the gap compared to the total retention rate (85% of total goal). Updated target would close gap to 7.6 percentage points.
Source: Official Data as reported to IPEDS.
Definition: Fall-to-fall retention rates of first-time, credential-seeking students by Underrepresented Minorities (American Indian or Alaska Native, Black or African American, Hispanic or Latino, Native Hawaiian or Other Pacific Islander, and Two or More Races).

10. Retention Rate (TOTAL COHORT) – prior year comparison
Fall 2015 to Fall 2016
National
52.6%
54.3%
55.5%
Source: IPEDS Fall 15 retained to Fall 16 (FT and PT). SREB cohort = 411 colleges including KY, public 2-year. National cohort = 995 colleges.
Only FT: KCTCS 57.8%, SREB 59.6%, National 62.2%.
Only PT: KCTCS 40.3%, SREB 45.5%, National 44.7%.
SREB States: AL, AR, DE, FL, GA, KY, LA, MD, MS, NC, OK, SC, TN, TX, VA, WV

11. RETENTION RATE – TOTAL COHORT results Disaggregated
Description
Students (#)
Total Cohort - Fall 2016
10,702
Total Students - Not retained
4,889
Students - Returned Fall 2017 (no credential)
4,880
Students - Earned credential, did not return
315
Students - Returned and earned credential
618
Total Students - Retained (Returned and/or earned credential)
5,813
Success Rate
54.3%

12. RETENTION RATE – Underrepresented Minorities results Disaggregated
Description
Students (#)
Total Cohort - Fall 2016
1,968
Total Students - Not retained
1,034
Students - Returned Fall 2017 (no credential)
842
Students - Earned credential, did not return 37
Students - Returned and earned credential 55
Total Students - Retained (Returned and/or earned credential)
934
Success Rate
47.5%

13. Retention Rate – total cohort by Credit Hours Attempted
Retained
Cohort
% Retained
% of Cohort
<6.0
126
399
31.6%
3.7%
556
1,387
40.1%
13.0%
647
1,375
47.1%
12.8%
2,980
5,284
56.4%
49.4%
15.0+
1,504
2,257
66.6%
21.1%
Total
5,813
10,702
54.3%
100.0%
Credit hours taken in Fall 2016 term only

14. Retention Rate – Underrepresented Minorities by Credit Hours Attempted
Retained
Cohort
% Retained
% of Cohort
<6.0 24 86
27.9%
4.4%
147
412
35.7%
20.9%
148
337
43.9%
17.1%
475
893
53.2%
45.4%
15.0+
140
240
58.3%
12.2%
Total
934
1,968
47.5%
100.0%
Credit hours taken in Fall 2016 term only

15. Retention RATE – TOTAL cohort

16. Retention RATE – Underrepresented Minorities

17. URM retention Rate by college
URM cohort
# Retained
% URM Retained
% Retained
Total Cohort
Gap
URM vs. Total
Ashland 20 13
65.0%
60.4%
+4.6%
Big Sandy 15 9
60.0%
59.0%
+1.0%
Bluegrass
434
198
45.6%
51.0%
-5.4%
Elizabethtown
173 76
43.9%
50.8%
-6.9%
Gateway 89 42
47.2%
55.7%
-8.5%
Hazard 7
46.7%
55.1%
-8.4%
Henderson 37 21
56.8%
56.1%
+0.6%
Hopkinsville
121 44
36.4%
42.8%
-6.4%
Jefferson
623
304
48.8%
52.8%
-4.0%
Madisonville 47 23
48.9%
-7.1%
Maysville 41 16
39.0%
55.4%
-16.4%
Owensboro 57 26
-9.7%
Somerset 55 27
49.1%
50.5%
-1.4%
Southcentral KY 85 46
54.1%
58.1%
Southeast KY 22 12
54.5%
55.8%
-1.2%
West KY
134 70
52.2%
63.8%
-11.5%
KCTCS
1,968
934
47.5%
54.3%
Fall 2016 to Fall 2017

18. Retention Rate – Total Cohort
% Enrolled full-time
Fall 2015 Cohort – SREB 62.5%, US 61.8%, and KCTCS 69.8%

19. Retention Rate – Total full-time Cohort
Fall 2015 Cohort – SREB 59.6%, US 62.2%, and KCTCS 57.8%

20. Retention Rate – Total part-time Cohort
Fall 2015 Cohort – SREB 45.5%, US 44.7%, and KCTCS 40.3%

21. Resources - Initiatives
KCTCS Action Plan
Financial Aid
Co-Requisite Model
College Success Courses and Orientation
Degree Audit/Academic Planning
Outreach and Support for URM Students
Strategic Enrollment Management (SEM) Plans
Each college developed a SEM Plan for with the guidance of AACRAO consultants.
These include retention goals, strategies, and targets for first-year students and underrepresented minorities.
CPE Diversity Plan
Each KCTCS College has developed its own Diversity Plan
All include goals and strategies for retention rates for low income and underrepresented minority students.
AACRAO = American Association of Collegiate Registrars and Admissions Officers

22. Retention RATE – LOW INCOME

23. Resources

24. Resources

25. Contributing factors for retention
Persistence Predictors for KCTCS Credential-Seeking Students: Spring 2018 to Fall 2018
GPA (Prior Term) 2.25+
Average Number of Sections Attempted Per Term (Prior Year) 2.5+
Average Number of Days Enrolled
Term Season Fall/Summer higher
Before Start (Current Term) 45+
Term GPA Standard Deviation (Prior Year) 0.7 or lower = higher persistence
On-ground Credits Attempted (Current Term) 6+
Online GPA (Cumulative) 2.65+
Major CIP Code
Max ACT Math Score 17+
Credits Earned Ratio (Cumulative) 0.75+
CIP code: Tech programs do slightly better, but there is not a lot of variance. Nursing, computer science – higher. Liberal arts/sciences, business – lower.
Credits earned ratio: Cumulative ratio of credits earned to credits attempted. Students who have earned all the credits they attempted have a ratio of 1.
Sections attempted: includes all sections a student was enrolled in past add/drop date.
Term GPA std deviation: Term to term GPA variation across the previous year. The higher the std dev the more variation in GPA.
Term season: Fall, Spring, or Summer.
Source: Civitas Illume