1. Presented by Marilyn S Billings NERCOMP, March 23, 2010
New Partnerships with Faculty: Creating and Publishing Open Access Journals
This presentation explores new collaborations with faculty to create, manage, and distribute open access journals using UMass Amherst’s digital repository ScholarWorks as a case study.
We will also touch on how we engaged with faculty to distribute conference proceedings and other scholarly materials.
Presented by
Marilyn S Billings
NERCOMP, March 23, 2010

2. UMass Amherst Land-grant University Flagship of 5 campus UMass System
Students – 27,000 (6000 grads)
Faculty – 1,180
Academic environment
88 bachelor’s degree programs, 6 associate’s, 73 master’s and 53 doctoral programs
Research
Over $140 million / year
The University of Massachusetts Amherst (UMass Amherst), the flagship campus of the University of Massachusetts system, sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts.
NERCOMP: Digital Publishing / Marilyn Billings

3. UMass Amherst Libraries
4 Libraries (Du Bois, ISEL, Image, Music)
Over 3.5 million volumes
43,000 journal subscriptions
190 librarians, staff, and students
Recent Initiatives
Learning and Teaching Commons
Scholarly Communications and IR
The UMass Amherst Libraries is a system consisting of the W.E.B. Du Bois Library, the Integrated Science and Engineering Library, Image Collection Library, and the Music Reserve Lab.
In the 21st Century, the University Libraries have become known on campus for reinventing our services.
Examples:
Learning Commons in fall 2005
Teaching Commons (soft launch just this fall)
And the start of the Scholarly Communication Office (with our digital repository ScholarWorks) in We’ll be focusing on a few parts of this initiative today.
NERCOMP: Digital Publishing / Marilyn Billings

4. Library Role in the Academy
Library role as steward of scholarship
Collection development expertise
Commitment to long-term preservation
Information literacy expertise
Copyright, fair use
If we think of librarians’ traditional roles in terms of “partnerships”, librarians partner with faculty in research and teaching in the following ways: bibliographic instruction / information literacy, building library resources in either print or electronic form, creating subject guides as a gateway for library resources and information. Librarians also provide research expertise by guiding students and researchers to more effective resources, even primary sources when using the library’s Special Collections and Archives. All these services allow faculty to perform their research and teaching in more efficient ways.
NERCOMP: Digital Publishing / Marilyn Billings

5. Scholarly Communication Trends
“Crisis” of ’90s
Increasing amounts of research and scholarship born in digital form
Need to collect and preserve this material
Examine new scholarly publishing models
Scholarly Communication Crisis
A major driving force behind the development of institutional repositories has been the dramatic shift in scholarly communication, especially since the early 1990s. This shift was caused primarily by two factors, the increasing volume of information in digital form and spiraling publishing costs. Traditional print publications (books, journals) are being augmented by, in some cases replaced by, materials born digital. Spiraling costs of journals have necessitated major cuts in journal subscriptions, resulting in fewer journal purchases and reduced access to information. Clearly, the changing economics of scholarly publishing are proving to be much too costly to sustain in the long run.
New Scholarly Communication Models:
Two major new models for managing our scholarly research output and for disseminating that information to our users are digital repositories and open access journals. By now, we’re familiar with many of the issues that we had to address when creating these new models - what we collect, how we address the needs of researchers, and how we preserve and make accessible this body of material (noting the parallels with more traditional roles of libraries in the academy). This evolution of scholarly communication has created a truly new environment for scholarly research, providing new opportunities for faculty and librarians alike but also requiring broad campus conversations.
NERCOMP: Digital Publishing / Marilyn Billings

6. Online or Invisible? Steve Lawrence, Nature 2001, Vol. 411p.253
NERCOMP: Digital Publishing / Marilyn Billings

7. Evaluation of Options Sabbatical research (2005)
Explore needs of faculty (2006)
Determine solution (2006)
ScholarWorks launched (2007)
NERCOMP: Digital Publishing / Marilyn Billings

8. Scholarly Communications New Models
Digital repositories
Unified open access to and preservation of the electronic collections of works of members of the institution’s community
Open access journals
Journals available at no cost to end user
May or not be refereed
Typically available in electronic format
New Scholarly Communication Models:
Two major new models for managing our scholarly research output and for disseminating that information to our users are digital repositories and open access journals. By now, we’re familiar with many of the issues that we had to address when creating these new models - what we collect, how we address the needs of researchers, and how we preserve and make accessible this body of material (noting the parallels with more traditional roles of libraries in the academy). This evolution of scholarly communication has created a truly new environment for scholarly research, providing new opportunities for faculty and librarians alike but also requiring broad campus conversations.
NERCOMP: Digital Publishing / Marilyn Billings

9. Open Access
Open access literature is usually defined as "digital, online, free of charge, and free of most copyright and licensing restrictions" (Suber, 2008)
Distribution power of the Internet
Consent of the author or copyright-holder
NERCOMP: Digital Publishing / Marilyn Billings

10. Faculty Roles and Open Access
Authors
Peer-reviewers
Editors
Open access options
Creative Commons licenses
SPARC addendum
NERCOMP: Digital Publishing / Marilyn Billings

11. Action Steps for Faculty
Manage copyright / retain author rights
Select journals and publishers with access friendly policies
Prefer open access grant agencies when seeking funding
Self-archive
How are faculty going to address these new roles?
NERCOMP: Digital Publishing / Marilyn Billings

12. Our Solution for New Models
Berkeley Electronic Press
Hosted Solution
Graphic Design
Proven Workflow
Training
Support
Durable URLs
Storage
Preservation?
NERCOMP: Digital Publishing / Marilyn Billings

13. Documentation and Process
Work with Faculty
Journal setup form
Memorandum of understanding
Faculty Roles
Editorial Board
Peer Reviewers
Managing Editors
Communication and Patience!
NERCOMP: Digital Publishing / Marilyn Billings

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16. Examples Journals Conferences Monographs
Born digital;“Re-born”
12 live journals; 6 in process
Conferences
8 conference proceedings held at UMA
Monographs
University Press – 6 award winners
Author materials
NERCOMP: Digital Publishing / Marilyn Billings

17. Humanities scholarship: Faculty member contact through liaison
Chair of Department wanted to create a new, born-digital journal in this niche field.
Trouble getting started – editors, reviewers, content.
Didn’t really have content until Spring 2009, after Fall 2007 startup.
THEN – showcased this plus the other content on their site at the national conference.
RESULT – Etruscan Foundation wanted to digitize backfile of their journal Etruscan Studies and provide access to it (with 5 year embargo) on same site.
Welcome to Etruscan Studies: Journal of the Etruscan Foundation. The site is an archive of back issues of the journal dating from 1994 (Volume 1) to 2002 (Volume 9)
Since this was started in summer 2008, there have been almost 10,000 downloads of this older archival content.
NERCOMP: Digital Publishing / Marilyn Billings

18. Arrival of new Department Head Need to “showcase” faculty work
Partnership with W.E.B. Du Bois Library
Special Collections
Reference Liaison
New initiatives
Digitize Du Bois papers (Verizon grant)
Digitize CIBS: Re-vitalize old unique scholarship from past scholar
Usage statistics:
Scanned (OCR) old issues and deposited into ScholarWorks journal system Fall 2008
10, 750 downloads
NERCOMP: Digital Publishing / Marilyn Billings

19. Doing articles and reviews
Graduate students, hearing about our journals projects, approached their faculty advisor.
Long birth process
Doing articles and reviews
Just since January, 187 downloads of content
NERCOMP: Digital Publishing / Marilyn Billings

20. Downloaded over 9400 times
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25. What is the Value Proposition?
Delivering Repository Services?
Integrating into emerging services content from diverse collections?
Negotiating rights environment and building consensus?
Providing Publishing Services?
Building and sustaining new relationships?
NERCOMP: Digital Publishing / Marilyn Billings

26. Why Librarians? Library role as steward of scholarship
“In general, librarians lead the IR effort in all stages of IR development.” – Soo Young Rieh
Library role as steward of scholarship
Collection development expertise
Liaison role with faculty
Center of expertise on metadata
Commitment to long-term preservation
Complementarities of repository and licensed digital materials
NERCOMP: Digital Publishing / Marilyn Billings

27. New Roles and Publishing!
Transition to digital collections
Highlighting what is unique, but of value to other scholars and making it accessible
Utilize existing skills in organizing, and providing access
Enhancing the value of the library by contributing to the mission of the institution
Value to institution, and to the wider scholarly community
NERCOMP: Digital Publishing / Marilyn Billings

28. Questions?
Contact information
Marilyn Billings
Scholarly Communication Librarian
W.E.B. Du Bois Library
University of Massachusetts Amherst
NERCOMP: Digital Publishing / Marilyn Billings