1. VOCA Reporting Requirements for Texas CASA Programs September 21, 2016

3. 45 days after grant acceptance
Report
Reporting Period
Due Date
Subgrant Award Report (SAR)
10/1/2016 – 9/30/2017
45 days after grant acceptance
1st Quarter Report
10/1/ /31/2016
January 20, 2017
2nd Quarter Report
1/1/2017 – 3/31/2017
April 20, 2017
3rd Quarter Report
4/1/2017 – 6/30/2017
July 20, 2017
4th Quarter Report
7/1/2017 – 9/30/2017
October 20, 2017

4. Subgrant Award Report
The SAR is a look at your overall agency type and a projection of who/how you intend to serve with the funding.
Projection should cover the entire grant period (12 months)
SAR was recently revised by OVC
PPRI unlocked your 2016 SAR report and sent an asking for updates
If you have not responded to this , please do so as soon as possible
SAR revisions are highlighted on the next few slides

5. Q4. Priority and underserved Allocations
A, B, C and D summed will total your grant award.
Subcategories are NEW and must also sum to each A, C or D category

6. Q8. Agency Budget & Q9-Q11. FTEs
Q8 is your entire victim services budget; not including the grant
Q11 is NEW
Calculating FTEs – add the total # of hours worked by all staff in a week and divide by 40 OR total # of hours worked in a year and divide by 2,088

7. FTE Calculations Full Time Equivalents (FTEs)
Staff #1 is budgeted for 30 hours a week
Staff #2 is budgeted for 40 hours a week
Staff #3 is budgeted for 10 hours a week
Staff #4 is budgeted for 10 hours a week
TOTAL budgeted staff = 90 hours a week
These 4 staff have a combined FTE of 2.25
If the report will not accept a decimal, round UP

8. Quarterly Reports
OVC has not revised these reports YET, although they have begun the review process
OVC has not released any further definitions or instructions

10. 2017 REVISION – The Quarter 1 column for questions 2, 3, and 4 will be split into two. We will now collect demographic information (race, gender, and age) for both NEW and CONTINUING victims.

18. Quarter 4 Report – due 10/20/2016
Six extra questions are added to the “final” Quarterly report
These are mostly narrative questions

21. Concerns & Questions
This was a transition year. CJD expected and received incomplete data across the state.
Turnaround to OVC is so small that we cannot revise submitted Quarterly data at this time.
Keep in mind, OVC could ask for revisions to our data at any time.
Briana Crockett, ,
Brianna Johnston, ,
Megan McIntire, ,
General – OR