2. Objectives
To review concepts covered in the Microsoft® Word 2016 Basics units.

3. Microsoft® Word
Is a word processing software which allows users to create polished, professional documents
word processing
the act of creating, editing and producing a text document

4. File Tab When clicked, opens Backstage View
automatically opens the Info option by default
Holds the following options:
Info
New
Open
Save
Save As
Print
Share
Export
Close
Account
Options

5. Home Tab Contains the following groups: Clipboard
holds commands for cutting, copying, pasting, formatting painter and opening the clipboard
Font
contains commands for formatting text such as specifying font type, size, case, color, effects and highlight

6. Home Tab Contains the following groups: Paragraph
holds commands for formatting paragraphs such as adding bulleted or numbered lists, alignment, paragraph indent and spacing, paragraph background color and borders and visibility of non-printing characters
Styles
contains styles which can be applied to text
Editing
holds commands to find, replace and select text

7. Insert Tab Is composed of the following groups: Pages Tables
holds commands to insert various types of pages and page breaks
Tables
contains commands to insert tables
Illustrations
holds commands to insert pictures, shapes, SmartArt, charts and screenshots
Media
consists of the command to locate online videos to add to documents

8. Insert Tab Is composed of the following groups: Links Comments
contains commands to insert hyperlinks, bookmarks and cross-reference lists
Comments
holds the command for inserting a comment
Header & Footer
consists of commands to add headers and footers
Text
holds commands to insert text boxes, quick parts, WordArt, drop caps, signature lines, time stamps and objects
Symbols
contains commands to insert equations and symbols

9. Design Tab Contains the following groups: Document Formatting
consists of commands which can be used for editing document themes, styles, colors, fonts and paragraph spacing as well as set a default document formatting settings
Page Background
holds commands which can add a watermark, page background color and page borders

10. Layout Tab Is composed of the following groups: Page Setup Paragraph
contains commands to set page margins, page orientation, page size, columns, insert page breaks and line numbers and specify hyphenation settings
Paragraph
holds commands to adjust the left and right paragraph indents as well as specify the spacing before and after paragraphs
Arrange
consists of commands which can be used to position objects, wrap text around objects, align objects, group objects and rotate objects in a document

11. References Tab Contains the following groups: Table of Contents
holds commands to create a table of contents
Footnotes
contains commands to insert and edit footnotes and endnotes
Citations & Bibliography
holds commands to insert citations, manage sources and create a bibliography

12. References Tab Contains the following groups: Captions Index
consists of commands to insert captions, create a table of figures and cross-reference materials
Index
holds commands to create an index and mark entries for the index
Table of Authorities
contains commands to create a table of authorities and mark citations for the table of authorities

13. Mailings Tab Is composed of the following groups: Create
contains commands to develop personalized envelopes and labels
Start Mail Merge
holds commands to start a mail merge and select and edit a recipient list
Write & Insert Fields
contains commands to highlight fields, add an address block, insert a greeting, add merge field, create rules for the merge, match fields and update the merge

14. Mailings Tab Is composed of the following groups: Preview Results
contains commands to preview how the mail merge will look when the merge fields are replaced with the recipient’s information
Finish
holds the command to complete the merge

15. Review Tab Contains the following groups: Proofing Language Comments
holds the spelling and grammar check tool, thesaurus and word count tool
Language
consists of commands to translate words or paragraphs and set other language options
Comments
holds commands to add, edit, navigate through and show comments
Tracking
contains commands to track changes made to a document as well as open the Reviewing Pane

16. Review Tab Contains the following groups: Changes Compare Protect
holds commands to accept or reject changes as well as navigate through changes in the document
Compare
consists of the command to compare versions of a document
Protect
contains commands which allows users to place restrictions on the types of changes which can be made to a document

17. View Tab Consists of the following groups: Views Show Zoom Window
contains different viewing options which can be applied
Show
holds commands to show rulers, gridlines and the Navigation Pane
Zoom
contains commands to view the file at different zoom levels and the number of pages viewed at once
Window
holds commands for viewing a document in the program window
Macros
consists of the command to create a macro

18. Microsoft® Word Can be opened by:
clicking on the program icon on the Start Menu
double-clicking on the icon of a previously created Word document
double-clicking on a shortcut to the program

19. Documents Contain a cursor at the insertion point Cursor-
black blinking line in the document to show the location where text or objects will be entered
Insertion Point-
location where the text or object will be entered based on the location of the cursor

20. Entering Text Can be completed by beginning to type on the keyboard
the text will be added at the insertion point
Can also be completed by using the Click and Type method
mouse to the location where the text should be entered and double-click to move the cursor and begin typing

21. Keys to Delete Text Backspace Key Delete Key
deletes the space directly behind the cursor by moving back one space each time the key is pressed
Delete Key
erases the space which is directly in front of the cursor when pressed

22. Common Keyboard Shortcuts
Shortcut Keys
Command Completed
Control O
Open a new document
Control S
Save a document
Control W
Close a document
Control X
Cut content and place on the clipboard
Control C
Copy content to the clipboard
Control V
Paste content from the clipboard
Control A
Select all content
Control B
Bold selected content
Control I
Italicize selected content
Control U
Underline selected content

23. Common Keyboard Shortcuts
Shortcut Keys
Command Completed
Control E
Center-align text
Control L
Left-align text
Control R
Right-align text
Control Z
Undo the last action
Control Y
Redo the last undone action
Control K
Insert a hyperlink
Control P
Print a document
Control Backspace
Delete one word to the left
Memorize keyboard shortcuts to increase speed in completing common actions in Microsoft® Office programs.

24. Types of Text Selection
Contiguous Selection
selection of text which is located next to each other or touching in a sequence
Non-Contiguous Selection
selection of text which is not located next to each other or touching in a sequence

25. Formatting Text Commonly includes changing or customizing the text’s:
font
font size
font style
font color
Font-
a complete set of characters in a specific face, style and size
Font Style-
the slant and weight of the characters in font set
Font Size-
height of an uppercase letter in font set; measured in points
Font Color-
the shade of the characters in a font set

26. Formatting Text Can be completed by using the: Font group on the Home
Mini toolbar
contains many of the same commands which are found in the Font group
appears over selected text

27. Font Group Can be used to change the:
font type
size
case
style
text effects
highlight
color
Contains the Clear Formatting button which, if clicked, removes the formatting from the selected text

28. Text Can also be relocated using the cut, copy and paste commands
cutting removes the selected text from the document and places it on the clipboard
copying makes a duplicate of the selected text and places it on the clipboard, leaving the selection in its original location
pasting moves items from the clipboard into the document where the insertion point is located
Clipboard-
temporary storage area where all cut and copied items are stored for future use

29. Proofing Group Is located on the Review tab Contains commands to:
manually run a spelling and grammar check by clicking on the Spelling & Grammar icon
open the Thesaurus by clicking on the Thesaurus icon
open the word count window to view the statistics of the document by clicking the Word Count icon

30. Saving Files For the first time involves:
naming the file in the File Name Box
selecting a file type in the File Type drop down
choosing a storage location

31. Saving as a Different File Type
Can be completed by:
selecting the file type wanted in the Save As window
utilizing the Export option in Backstage View

32. Printing
Can be completed by utilizing the Print option in Backstage View
contains options for adjusting print settings
The keyboard shortcut for printing is Control P. Pressing this shortcut will automatically open the Print option in Backstage View.

33. Paragraphs Can be formatted by using:
the Paragraph group and Styles group on the Home tab of the Ribbon
the Paragraphs group on the Layout tab

34. Alignment Is the position of text in relation to the width of the page
Can be:
left
flush with left margin
center
centered between right and left margins
right
flush with right margin
justified
spaced to run evenly between the left and right margins

35. Indents Are left and/or right margins for lines or paragraphs Can be:
indents from left margin
right
indents from right margin
first line
indents just the first line from the left margin
hanging
indents all lines but the first line from the left margin

36. Indents Can be adjusted using:
the increase and decrease icons in the Paragraph group on the Home tab
the left and right indent options in the Paragraph group of the Layout tab
the indent markers on the ruler

37. Types of Tab Stops Include: Left Center Right Bar Decimal
text begins flush left of the tab stop
Center
text is centered on the tab stop
Right
text ends flush right of the tab stop
Bar
vertical bar displayed at the tab stop position
Decimal
all decimal points are aligned with the tab stop
Click the Tab selector box until it displays the tab wanted.

38. Tab Stops
Can be set by clicking the Tab selector box at the left end of the ruler until it displays the tab a user wants to use and then clicking on the location the tab stop should be located on the ruler
Can also be set by using the Tabs dialog box
this can be opened by double-clicking on a tab stop
shows currently set tab stops as well as options for adding other tab stops

39. Line Spacing
Is the amount of vertical white space between the lines in a paragraph
Can be set by using the Line Spacing button in the Paragraph group on the Home tab
Can be measured in:
lines
single, double, etc.
points
called leading when measured in points
Points-
unit of measurement used in desktop publishing and graphic design

40. Paragraph Spacing
Is the vertical white space before and after paragraphs
Can be set by using the Spacing options in the Paragraph group on the Layout tab
Is typically measured in points

41. Paragraph Dialog Box
Can be opened using the Dialog Box Launcher in the Paragraph group on the Home tab and/or the Layout tab
Contains commands to edit the alignment, indentation and spacing of paragraphs

42. Lists Can be: bulleted numbered multi-level
used when items do not need to be in a specific order
numbered
used when items must be in a specific order
multi-level
used to show an outline of items or subordination of certain items to others

43. Pages
Can be formatted using the Design tab to set document properties such as:
themes
style sets
colors
fonts
effects watermarks
page colors
page borders

44. Themes
Are sets of coordinated colors, fonts and effects which can be applied to documents
Can be applied by clicking on the Themes button on the Design tab and choosing a theme from the gallery
Themes can be customized by changing the colors, fonts and effects in the Document Formatting group.

45. Style Sets
Are collections of styles which contain coordinated colors and fonts
Can be applied by viewing the Styles gallery by clicking on the More icon in the Document Formatting group of the Design tab and then choosing a style from the gallery

46. Watermark
Is a graphic object or text positioned behind text in a document
Can be inserted by clicking the Watermark icon in the Page Background group of the Design tab and choosing an option from the menu

47. Page Layout
Can be customized by using the Page Setup group of the Layout tab and setting the:
margins
page orientation
page size
columns
page breaks
line numbers
hyphenation

48. Margins
Are the amount of white space between the text and the edge of the page on each of the four sides
Can be set by clicking on the Margins icon in the Page Setup group of the Layout tab

49. Page Orientation
Is the way in which a rectangular page is orientated for normal viewing
Can be landscape or portrait
Can be set by clicking on the Orientation icon in the Page Setup group of the Layout tab and selecting one of the options
Portrait
Landscape

50. Columns
Can be used to divide a document into “newsletter-style” columns
Can be applied by clicking on the Columns icon in the Page Setup group of the Layout tab and choosing a column option

51. Page Breaks Can be: soft page breaks hard page breaks
break entered by Word to start a new page when the current page is full
hard page breaks
break entered by the user before the current page is full
can be used to keep related information together on the same page

52. Hard Page Breaks Can be entered by:
clicking the Breaks icon in the Page Setup group of the Layout tab and choosing Page Break
clicking the Page Break icon in the Pages group of the Insert tab

53. Header
Is text or graphics which are printed at the top of each page in a document
Can be inserted by clicking on the Header icon in the Header & Footer group on the Insert tab and choosing an option from the menu

54. Footer
Is text or graphics which are printed at the bottom of each page in a document
Can be inserted by clicking on the Footer icon in the Header & Footer group on the Insert tab and choosing an option from the menu

55. Tables
Can be inserted by clicking the Table icon on the Insert tab and choosing one of the available options from the menu

56. Tables
When selected, make the Table Tools section appear on the Ribbon and contains the Design and Layout tabs
these tabs can be used to format the table

57. Text Boxes
Are objects in which text can be added and placed anywhere on a page
Can be used as design elements in a document by formatting them
Can be added by clicking the Text Box icon in the Text group on the Insert tab and choosing an option from the menu

58. Shapes
Are objects which can be added to documents such as circles, lines, starbursts, etc.
Can be added by clicking the Shapes icon in the Illustrations group on the Insert tab and choosing an option from the menu

59. WordArt Is decorative text users can add to a document
Can be added by clicking the WordArt icon in the Text group on the Insert tab and choosing an option from the menu

60. Design Tools Format Tab
Contains the following groups:
Insert Shapes
add another shape, edit the shape by changing points, changing the shape or draw a text box
Shape Styles
apply a premade style, add a shape fill, outline or effect

61. Working with Objects Positioning
select the object and click on one of the alignment options to position the object relative to the top, bottom, left, right or center of a page

62. Working with Objects Layering (Order of Objects from Front to Back)
open the Selection Pane and drag the items to be in the order the objects need to appear
use the Bring Forward or Send Backward commands in the Arrange group of the Design Tools Format tab or the same commands on the menu which appears when the object is right-clicked

63. Working with Objects Grouping
select all of the objects which need to be grouped together
click Group in the Arrange group on the Design Tools Format tab
right-click and select Group from the menu
Grouping objects will allow users to format or move the “group” as one object rather than having to move or format each object.

64. Common file types for pictures or images are .jpeg, .png or .gif.
Are graphic files which are inserted as objects into documents
Can be added by clicking the Pictures or Online Pictures icon in the Illustrations group on the Insert tab and then locating the file to be added
Common file types for pictures or images are .jpeg, .png or .gif.

65. Screenshots
Are images of content currently displayed in a window open on the computer or desktop
Can be added by clicking the Screenshot icon in the Illustrations group on the Insert tab and then choosing a screenshot from the menu
The Screen Clipping command allows users to enter a portion of the screen being used by selecting the image which needs to be clipped for the screen shot.
Once entered in a document, a screenshot can be formatted with the same commands as a picture.

66. Pictures & Screenshots
When selected, make the Pictures Tools section appear on the Ribbon and contains the Format tab

67. SmartArt
Are graphic objects which can be inserted to create diagrams in a document
Can be used to illustrate information, concepts or ideas in documents
SmartArt combines text, shapes, effects and other objects to create graphics. SmartArt can be formatted and edited to fit a user’s needs using many of the tools previously used to format other objects.

68. SmartArt
Can be added by clicking the SmartArt icon in the Illustrations group on the Insert tab and then choosing a type of SmartArt from the Choose a SmartArt Graphic dialog box
Can be deleted by selecting it and pressing the Delete key
There are many categories of SmartArt which can be added. To preview the SmartArt layout, click on it and a preview with a short description will appear in the dialog box.

69. SmartArt
When selected, makes the SmartArt Tools section appear on the Ribbon and contains the Design and Format tabs

70. Charts Are visual representations of data
Can be added by clicking the Chart icon in the Illustrations group on the Insert tab and then choosing a type of Chart from the Insert Chart dialog box

71. Charts
When added, open an Excel spreadsheet to contain the data displayed in the chart
to change the data displayed in the chart, edit the information in the spreadsheet

72. Charts
When selected, make the Chart Tools section appear on the Ribbon and contains the Design and Format tabs

73. Text Wrapping
Is the ability of text to wrap or be located around an object
Includes:
In Line with Text
text located on a line with text
Square
text wrapped on sides of object
Tight
text wrapped on contours of object
Through
text runs through object

74. Text Wrapping Includes: Top and Bottom Behind Text In Front of Text
text displayed above and below object
Behind Text
object is layered behind text
In Front of Text
object is layered in front of text

75. Captions
Are labels which identify illustrations such as tables, charts, figures or images located in a document
Can be added by:
selecting the object to add the caption to
clicking Insert Caption in the Captions group on the References tab
entering the information in the caption in the Caption Dialog Box
clicking OK to add the caption

76. Comments Are notes which can be electronically entered into documents
Can be entered by:
selecting the text or object which needs a comment applied
clicking New Comment in the Comments group on the Review tab
entering the comment by typing text into the comment balloon
Comments can also be added by clicking the Comment icon in the Comments group on the Insert tab.

77. Comments
Can be deleted by selecting the comment and clicking the Delete icon in the Comments group
Can be navigated through by clicking on the Previous and Next icons in the Comments group

78. Track Changes Marks changes which are made to a document
this feature can be turned on by clicking the Track Changes command in the Tracking group on the Review tab
To stop marking changes, click on the Track Changes icon to unselect it.
Any changes which were already marked remain in the document until they are removed.

79. Track Changes Markup Options
Simple Markup
default option, indicates where changes are with a red line in the margin
No Markup
hides markup to show what the incorporated changes will look like
All Markup
shows all edits with different colors of text and lines
Original
shows the document in its original form

80. Tracked Changes
Can only be removed by accepting or rejecting the changes
to accept, click the Accept icon or to reject, click the Reject icon in the Changes group on the Review tab
users can also choose to accept or reject all changes by clicking on the icons and choosing the option from the list
users can move from change to change by using the Previous and Next icons in the Changes group on the Review tab

81. Macro
Is a series of commands and instructions which are grouped together as a single command to accomplish a task automatically
Can be recorded by clicking the Macros icon in the Macros group on the View tab and choosing Record Macro

82. Macros
Can be recorded to be run by the click of a button or by pressing a keyboard shortcut
Can also be run by clicking on View Macros and then on the Macro name and clicking Run in the Macros dialog box

83. Envelopes
Can be created in Word by clicking the Envelopes icon in the Create group on the Mailings tab to open the Envelopes and Labels dialog box

84. Envelopes & Labels Dialog Box
Envelopes tab contains areas:
to enter the delivery address
to enter the return address
to preview the envelope
to show how to feed the envelope into the printer
to apply electronic postage
to print the envelope

85. Labels
Can be created in Word by clicking the Labels icon in the Create group on the Mailings tab to open the Envelopes and Labels dialog box

86. Envelopes & Labels Dialog Box
Labels tab contains areas:
to enter the address
to specify the labels to print
to preview type of label
to create a new document of labels
to print the labels

87. Acknowledgements
Director of Brand Management Megan O’Quinn Graphic Editors Hilary Jasper, Megan O’Quinn Videography/Post Production Jake Saye Video Narrator Lora Cain Quality Control Director Angela Dehls
Collaborators
Stephanie Tullis
Business & Computer Technologies Educator
V.P. of Brand Management
Clayton Franklin
Executive Producer
Gordon W. Davis, Ph.D.
© MMXVIII
CEV Multimedia, Ltd.